How to use calendars to work in two shifts in the same project using MS Project?

Sanjay Gandhi
Sanjay Gandhi used Ask the Experts™
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Hello,

I'm working on a project. Need to work in 2 shifts.
9am to 5pm, and 9pm to 5am.

How do I make and manage calendars?

San
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Kyle SantosSoftware Test Analyst I at Dassault Systemes

Commented:
Hi,

I am following up on your question.  Do you still need help?

If you solved the problem on your own, would you please post the solution here in case others have the same problem?

Regards,

Kyle Santos
Customer Relations
Sanjay GandhiFounder, Kenhal

Author

Commented:
Not yet, will be keen to know the answer.
Microsoft Excel Expert
Top Expert 2014
Commented:
You need to create two calendars. On the Project ribbon click on" change working time"  then Click Create new Calendar in order to create a new calendar. Name it "Daytime" and click OK to create the new calendar, then in the Day Time calendar click the Work Weeks tab and select  "Default" then Click the Details button to open the details dialog and In the Details dialog select Monday through Sunday then Click the Set day(s) to these specific working times and In the from section type 9:00 AM and in the To section type 5:00 PM, then click OK to close details dialog and return to change Working time and click ok to close the Change Working time dialog box, then save your project file then again follow the same steps on the Project ribbon click on" change working time"  then Click Create new Calendar in order to create a new calendar. Name it "NightTime" and click OK to create the new calendar, then in the Night Time calendar click the Work Weeks tab and select  "Default" then Click the Details button to open the details dialog and In the Details dialog select Monday through Sunday then Click the Set day(s) to these specific working times and In the from section type 9:00 PM and in the To section type 5:00 AM, then click OK to close details dialog and return to change Working time and click ok to close the Change Working time dialog box. Finally do not forget to save your project file. then On "resource sheet view" create your resources and then you can select either Daytime or Nighttime as the calendar for the resource,

Hope it helps.
If it is only a few employees, another option is to:

  • set the task calendar for the working hours
  • check the box in the task that mentions 'ignore resource calendars'
  • assign resources (workers) to the task.
Task Information Dialog BoxThe resources will be scheduled to work on the tasks for the task hours.

You can control the hours per day by editing the Task hours in the Resource Usage Sheet.

In general, you do want to have calendars for the tasks that address the hours that can be worked.
So, you may have a project on a 24/7 calendar.
However, the resource calendars would limit any named resource to their work schedule -40, 30, or 20 hour work weeks.
Remember the duration is typically calculated automatically, BUT, you can set any task manually when you uncheck the Effort Driven checkbox..
Professor JMicrosoft Excel Expert
Top Expert 2014

Commented:
.

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