Microsoft OneDrive

 I have two user/computer network (business owner and assistant) and like to use Microsoft One Drive so that all of their files are stored in the cloud and two users can access them 24x7. Some files are confidential, so the owner like to keep those files from Assistant. That is pretty much what they need. They have email addresses provided by their franchise headquarters - like Both computer has Microsoft Office 2016 installed and I think they paid for the license once. In other words, it is not subscription based.
 I understand that OneDrive for Business per user is $5 / month.

 Would they need to get two licenses (or one) to share files and folders?
 Can the owner of business create folders in OneDrive and make some folders accessible by his assistant, but make some folders only accessible by himself?

Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Bartender_1Microsoft Network AdministratorCommented:
As shown here:

With a single license, you will have the ability to share files and folders externally. So you can share the files to another person, without requiring them to have a license.

One of the features of OneDrive for Business, is the ability to choose what you share, and what level of permissions you give them. (Read-Only, Edit, etc.)

So, yes, you can make some folders accessible and others not accessible .

Hope this helps!


Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
sgleeAuthor Commented:
So they go get only one OneDrive license, say, for And there is used by his assistant.
When he logs into this one drive account, he can create folders and set permission like below?

Folder Name  Permission   Users
---------------       ----------------   -------------------------------------------------------------------
Share               Full control,
Financial          Ful control

In the assistant computer, his assitant would log in to OneDrive account using and see only "Share" folder?
Bartender_1Microsoft Network AdministratorCommented:
With OneDrive for business, the owner could setup their folders, and choose to share a folder with their assistant.

When they choose to share the folder, it will ask for an email address to send the link to.
You can choose settings over whether they can edit, or read-only, and how long they should be able to access these files. (Normally the link will expire, although you can specify no expiration date)
When the assistant clicks on the link, they will see a screen like the one shown in the attached picture, where they will only be able to see what's been shared with them.

With edit capabilities, they can upload new documents, download existing documents,  create new folders. etc.

Hope this helps!

sgleeAuthor Commented:
Thanks for the information.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today

From novice to tech pro — start learning today.