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Group Outlook 2016 Sent emails sent to user’s name or email address together in one group

Within the Sent mail folder within Outlook 2016 emails are grouped together and often times appear in two separate groups, one for emails that have been sent to a person's name (where that person appears within one of the address books) and in a separate group when emails are sent to the user's email address (username@domainname.com).

This presents a challenge when looking through large Sent email folders while looking for emails that have been sent around a certain time to a specific person.

So what can be done to group Outlook 2016 Sent emails sent to a user’s name or email address together within one single group?

If this isn't something that can be done with Outlook 2016 are there any special add-ons, utilities, or scripts that can be used to do this?
IT Guy
IT Guy
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Jon JaquesInformation TechnologistCommented:
There's several ways you can handle this... One of them would be to have and use multiple views in outlook to look at your data. The grouped one you're already working with, and then another, for instance, which lists everything chronologically with no grouping at all, which makes it easier to scope out a certain date.

Me, I have crazy amounts of email because of all of the systems that I'm signed up for, and have developed, etc., so it can be difficult to watch certain emails. To help combat that, I use search a lot, and I also have saved searches, which are super powerful.

For instance, I have a customer at xyz.com, and I get multiple emails from multiple different users, and I want to see them all together. So, in Outlook, I create a new "Search Folder" which shows all emails to or from xyz.com. Now I can look at that folder at any time, and see all of that email in one easy view. You can learn more about Search Folders here:


Hope this helps!
Rob HensonFinance AnalystCommented:
With the emails in one group, is the person against which it is grouped the only recipient and in the other group there are multiple recipients?
Jon JaquesInformation TechnologistCommented:
It would also include where they were one of any number of recipients, in the way that I described. I think there is a search filter where they are the only recipient, but then that filter interferes, or precludes being able to use the "all mails to or from a person/domain" kind of filter.
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