When an email arrives for a co-worker, how can I automatically reply to the email, stating the office email address will expire on 8/1/2018?

I have a Windows 2008 R2 Standard Server running Active Directory, and Microsoft Exchange 2010.

I have an employee (Joe) who will be leaving the firm in 90 days.  For every incoming email Joe receives, I want it to appear in Joe's inbox, but I also want to "automatically" notifiy the sender, that Joe's office email address will expire on 8/1/2018.  Starting 5/5/2018, the Sender can begin using Joe's new mail address:  Joe@SoonToBeRetired2018.  

How can I set this up in Outlook (or Exchange) to automatically "reply" to Joe's incoming email?

Or, should I create a new user in Exchange, and direct "Mail Delivery" to forward a "copy" to the new user, which generates an automatic reply, stating the office email address will expire on 8/1/2018.

Thank you!
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You can create an out of office reply (OOF) or set a rule to reply to each and every inbound email in Outlook.

OOF example: https://support.office.com/en-us/article/send-automatic-out-of-office-replies-from-outlook-9742f476-5348-4f9f-997f-5e208513bd67

Auto-responder rule example: http://emailstopwatch.com/how-to-setup-an-autoresponder-in-microsoft-outlook/

FYI, with OOF it will only reply once to per sender where using rule will reply every time an email is received.

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yo_beeDirector of Information TechnologyCommented:
You can use a transport rule to add a disclaimer to all outbound emails. This is how I would handle this.  
Also I would not get ride of the old e-mail address. It is worth keeping the domain name for a year or so.


It is very easy to implement and you have a option to append the disclaimer to only external email addresses.
FOXActive Directory/Exchange EngineerCommented:
You can set the Autoreply from Exchange without even touching his outlook.   Open Exchange Management Shell:

Set-MailboxAutoReplyConfiguration -Identity 'Joescurrentemailaddress' -AutoReplyState Enabled -InternalMessage "I will be leaving the firm on 8/1/2018. Effective immediately please email me at Joe@SoonToBeRetired2018 " -ExternalMessage "I will be leaving the firm on 8/1/2018. Effective immediately  please email me at Joe@SoonToBeRetired2018."
eemmpphAuthor Commented:
Thank you very much!
Glad to help and cheers!
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