Looking for a recurring task tool in team instead of using Outlook Calendar.


I am trying to find a solution for the following.

We have got recurring agenda items in our Outlook calendar, shared with a couple of staff members. This worked perfect for us when we have had Exchange running on site.
However, we recently moved to Exchange Online and experience a delay when an agenda item is completed. (+/- 1-2 minutes before it is removed on another client pc)
This results in another member of staff doing the same job as the one who completed it a few minutes ago.
When we had Exchange running on site it was deleted in a few seconds and we did not have this problem.

Our office staff is increasing so I am looking for a long term solution. A cloud option or an application to run on site.

Can someone recommend me such tool which includes:
*Create recurring tasks
*Assign to a member of staff
*Getting a pop-up when an event occurs

It doesn't need to have the extra bits like time-tracking or a process bar of a project.
Just a simple recurring task tool, without delays.

Thank you.
Joey AAsked:
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Scott Fell, EE MVEDeveloper & EE ModeratorCommented:
First, did you try calling Microsoft? I find they are very helpful and there may be a cache mode or something that is not obvious they can assist with.  Otherwise, I can also understand the delay.

There are some calendar projects that can be used where you host your own database and use something like https://fullcalendar.io/ for the front end.
Scott Fell, EE MVEDeveloper & EE ModeratorCommented:
What I am suggesting is to host a small calendar system in the cloud because each view of the calendar will be directly from a database. When using a large system like MS or Google, there may be a slight delay because of propagation.

For something like this there will be a lot of options including https://www.teamup.com/pricing/
Joey AAuthor Commented:
Thanks for your feedback Scott.
No, I did not check with MS as I understand there is a sort of delay when you're working from 365.
I've had a look to fullcalendar.io but this is a bit too basic. I need a reminder at the start of the event, like a pop-up.

Teamup looks more like that. I will look into it.

Of course, I am still open to other suggestions to look into.
Scott Fell, EE MVEDeveloper & EE ModeratorCommented:
FullCalendar is a front end. It is not an out of the box thing you can use without first doing some back end work. Many custom and out of the box solutions use FullCalendar and I have used it many times myself.

If what you are expecting is for one user/computer to add something to a calendar and then have that new item appear without a screen refresh for another user/computer, I think there will always be some short delay.  I just tried using a GSuite and saw a 2 second delay. I would say that is about as good as it could get. That is using the browser calendar.  Are you using outlook desktop software for your calendar or outlook/calendar in the browser?  If you are not using the browser, test to see if you are getting quicker response times. Maybe there is an outlook setting that needs to be changed?

I still would try working with Microsoft first though to see if you can get that delay to something acceptable.

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