retention policy, office 365

Hi pramod1,

CAN WE APPLY DIFFERENT RETENTION POLICY FOR DIFFERENT DEPARTMENTS

Yes you can! Here is an example via PowerShell:
This applies the retention policy RetentionPolicy-Finance to all mailboxes in the Finance organizational unit.

Get-Mailbox -OrganizationalUnit "Finance" -ResultSize Unlimited | Set-Mailbox -RetentionPolicy "RetentionPolicy-Finance"

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how many retention policy we can have

Each user/group may only have one policy at any given time.

Let me know if you have any other questions!

so for retention policy -finance I need to create customized retention tag of finance and  then apply to finance policy

BTW how many retention policy one can create?

Yes, you'd create a custom Retention Policy (not tag) for the Finance department (for example). The custom Retention Policy would then hold whatever Tags you want for that policy.

You can apply Retention Policies to many Office 365 services such as:

• Exchange email
• SharePoint sites
• OneDrive accounts
• Office 365 groups (applies to content in the group’s mailbox, site, and documents. Support for content in Planner, Yammer, and CRM is coming soon.)
• Exchange public folders

You can only have 10 org-wide Retention Policies but there is no limit to the number of mailboxes or sites the policy can include. There is a caveat of sort after 1,000 mailboxes so let me know if you have over that and I'll share it then.

In general, I'd have one company Retention Policy and where there is exceptions create a few for the exception departments opposed to every department having their own. That way you can streamline your management/support obligations.

I'd have one company Retention Policy and where there is exceptions create a few for the exception departments opposed to every department having their own

we have 300 mailboxes only but there are lot of departments like risk, legal, finance, hr.

so u mean by above statement i can create 1 RPT or 1 DPT let us say  delete after 2yrs but can i create different retention policies?

can you help me understand what adding mailbox archive means from outlook perspective.
what is the impact of turning on MFA for outlook, skype and mobile device users?

"I'd have one company Retention Policy and where there is exceptions create a few for the exception departments opposed to every department having their own"

we have 300 mailboxes only but there are lot of departments like risk, legal, finance, hr.

so u mean by above statement i can create 1 RPT or 1 DPT let us say  delete after 2yrs but can i create different retention policies?

So what I am saying here is maybe the departments that you listed may require shorter or longer retention periods than other departments; they would be the exception. For example, take the following departments and their respective Retention Policies:

• Sale - Default Policy
• Risk - Short Policy
• Legal - Short Policy
• Finance - Short Policy
• HR - Short Policy
• IT - Default Policy
• Executive/Leadership - Long Policy
• Marketing - Default Policy
• Ops - Default Policy

In this example you have three (3) policies, Default, Short, & Long. Name them whatever is most appropriate but this demonstrates the architecture I spoke about earlier opposed to creating a separate policy for each department. Instead group departments per their requirements. Some companies will use one policy across all departments other will have variations.

so u mean by above statement i can create 1 RPT or 1 DPT let us say  delete after 2yrs but can i create different retention policies?

Yes, RPT and DPT are collectively Retention Tags...Policies hold tags. So, if you required a completely different or even slightly different retention period for a set of users you'd create a different Retention Policy, which would hold specifically different RPT/DPTs depending on your desired outcome. Policies don't do anything on their own...the policy action is dictated by the tags within it. The Policy is just a nice, neat way to collectively apply a number of tags.

can you help me understand what adding mailbox archive means from outlook perspective.

This auto archives items to the user’s In-Place Archive based on the duration period set by the tag. When In-Place Archiving is enabled the User will see another mailbox below their main one named "<user_name> Online Archive" or something to that affect, which is a non-cached mailbox that is automapped in Outlook, and OWA.

what is the impact of turning on MFA for outlook, skype and mobile device users?

This is really outside of the scope of your question but I'll answer with the understanding that if we stray too far off you should post another question per EE guidelines.

MFA is a security Best Practice and should be implemented on all users. How you roll that out should be planned and discussed because there are many different ways to do this. From a management standpoint easiest way, IMO, is to allow the users to manage it themselves. Basically, once you turn it on the users will have a few different options for authentication from SMS, Microsoft Authenticator (in app), Microsoft Authenticator (notification). It will also generate an App Password that you will enter into I prefer the Microsoft Authenticator (in app). If you go that route then you would be required to download the Microsoft Authenticator from the app stores from Android or iOS respectively. Once the steps have been made to establish the Microsoft Authenticator then you will be prompted on your device to allow or deny the request each time you login to OWA. Other apps can bypass the MFA prompt by using the App Password.

my last question

can you please explain short policy, long policy and default policy , never hear of this policies?

Glad I could help...thanks for the points!

i have one question,

users having E3 licenses, if we enable archiving, does archiving mailbox shows in their outlook or i need to add manually archiev mailbox

i need to know because of retention policy

I already answered that above https:#a42589743 !