We help IT Professionals succeed at work.

Issues importing calendar from PST file.

213 Views
Last Modified: 2020-09-18
Outlook2016/Win10

I created a PST file on my old computer containing my calendar info. I imported it, but all the entries ended up in what looks like a different calendar (the one in green) rather than the one in blue. I then tried creating a new appointment, but it ended up in the blue calendar. Which is where I need my appointments to go.
Two Calendars
How can I get all these "green" items into the blue calendar? I should add that when doing the import, I chose the second option below. I subsequently tried the first option, but it did not seem to do anything.
Import Options
At this point, I'd settle for a method that simply copies everything in the green calendar to the blue calendar.

Thanks,
Steve
Comment
Watch Question

Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
By the way , if you have a copy of the PST file, delete the problem one, start again and use manual account Creation and import
Stephen KairysTechnical Writer - Consultant

Author

Commented:
I have a copy of the PST file sitting on a flash drive.
Are you saying to delete the problem PST file?
And how do I do manual account creation?
Thanks.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Control Panel, Mail, Account, New Account, and as you start that select Do no Use Wizard
Stephen KairysTechnical Writer - Consultant

Author

Commented:
Ok then. I already have most of my emails imported and can send/receive from that account. Are you saying i need to delete all those emails? I would hope not...
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You can either:

(a) start again and re-import everything to the correct folders.
OR
(b) delete the calendar entries you do not want and reimport those.

Whichever works best for you,
Stephen KairysTechnical Writer - Consultant

Author

Commented:
well it's not so much calendar entries "I do not want". Rather, they are there, but in the wrong place.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
When you write a new Calendar Entry, it goes to the main Email PST file where your email is.

You have imported the calendar into a different file and so now new entries will always be somewhere else.

My recommendation is to delete all the "green" calendar entries (that is, the ones in a different PST file). When that is done, restart the computer (just to be sure all starts new) and then when you reimport the Calendar entries, use the manual import and point to the location of the existing PST file and name. The Import To box is one of the last steps of the import.

You can try moving the calendar entries but that could take a while
Stephen KairysTechnical Writer - Consultant

Author

Commented:
By "a while" do you mean processing time? Or manual labor? If the former, I'm fine with that. It's Sunday night and I can afford to wait while it processes. :)
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
No. I meant if you open Outlook and try moving the entries to a different file manually that could take a while.

If you delete all the entries, I think you could do that quickly.

Then just reimport to the correct file. That will be quick.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
OK if I tried that, would I loose the 4,000+ emails that I have in my Inbox and Sent Items?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
If you go to the Calendar with the "green" entries and select calendar entries (say all in a month) and delete those, no, that will not delete emails.

As always make sure you have a backup before starting.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
OK, I ended up doing a workaround.  Turned out that most of my calendar items are recurring reminders, with no meetings in the future.
Accordingly, I copied these items one-by-one.

Copy one item
The first time, I was prompted about accepting the appointment (forget the exact wording).

The whole thing took me maybe ten minutes. I'll know for sure if it worked tomorrow if I start receiving calendar reminders.

Apologies for putting you through all these questions when the workaround was available to me...

Thanks,
Steve
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
That was similar to my workaround suggestion above.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
OK, please indicate which comment that was so I can tag you for BEST SOLUTION.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
The one where I said "I meant if you open Outlook and try moving the entries to a different file "
Stephen KairysTechnical Writer - Consultant

Author

Commented:
OK, I'll wait until the morning to be sure I see my reminders and then I''ll close this out. Thank you for staying engaged on a Sunday!
Steve
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Please do make a note and remember. I work on a lot of questions so I may lose track.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
Calendar reminder set.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
OK, I don't think I'm seeing my daily reminder etc. but I haven't had outlook open all the time. I'll see what happens tomorrow. Thanks for bearing with me.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Sometimes when you import calendar entries, the reminder flag gets cleared. That is not new. Reset any important reminders.

New appointments should work fine.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
How do you reset a reminder?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Open the appointment, Reminder (icon) and change from None to the setting you wish
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I am thinking that changing and setting reminders has drifted a bit from the original question.

If reminders are not working, you need a new question.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
Perhaps, unless the copy process messed up the reminders. Will take a look later today or tomorrow. Thanks.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
FYI: You're right. The reminders were set to NONE based on two or three spot checks. I'll have to fix them manually. Thanks.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
New reminders work. And an old reminder seems to work after I  re-enabled it.
Stephen KairysTechnical Writer - Consultant

Author

Commented:
I will close it, but will ask if I can have until after I get back from vacation (first week of Sept.). IF I can take a look sooner, I will, but be assured you will get credit. Thanks.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Fine

Gain unlimited access to on-demand training courses with an Experts Exchange subscription.

Get Access
Why Experts Exchange?

Experts Exchange always has the answer, or at the least points me in the correct direction! It is like having another employee that is extremely experienced.

Jim Murphy
Programmer at Smart IT Solutions

When asked, what has been your best career decision?

Deciding to stick with EE.

Mohamed Asif
Technical Department Head

Being involved with EE helped me to grow personally and professionally.

Carl Webster
CTP, Sr Infrastructure Consultant
Empower Your Career
Did You Know?

We've partnered with two important charities to provide clean water and computer science education to those who need it most. READ MORE

Ask ANY Question

Connect with Certified Experts to gain insight and support on specific technology challenges including:

  • Troubleshooting
  • Research
  • Professional Opinions
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.