When a link on PDF is opened “Security warning “- This document is trying to connect to: file///E:/HANDBOOK/...

Hi
I have 30 PDF documents located on a folder called Policies on our file server -shared drive. Each files contain various policies and procedures for our organization.
I would like to create a single PDF file, where it has separate links to open every file that is located on the Policies folder on the shared drive. Then I would like to copy this single PDF file to the staff desktops PCs and when required staff can open the single PDF file and click the appropriate link to view the files located on the policies folder.

I opened the word 2016 and insert- Hyperlink and put the file path on the address and the Text to display- Saved it as a PDF and when I click the “Organisation Holiday Dates” link it says:
 “Security warning “- This document is trying to connect to: file///E:/HANDBOOK/...
Please see the attached snapshot   which shows the error.

Please let me know as how to stop the security warning from popping when i click the “Organisation Holiday Dates” link on the single PDF file.
Or is there any other better way to achieve this
Any help will be great
Thanks in advance.
Security-warning-when-PDF-opened.jpg
lianne143Asked:
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JohnBusiness Consultant (Owner)Commented:
The warning is not for your file, it is for any link like this that Windows needs to access.

Tell users to trust the link. With Excel or Word, I can save the file and if I open the same file, it won't ask.

So just deal with this as a normal Windows process.

Otherwise you need to build the content in and then changes become very hard.
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btanExec ConsultantCommented:
Consider whitelisting URL in PDF too. In any case really advisable to put link into the document unless necessary as if the document get out of the company, such internal file structure is revealed unnecessarily. Need to sanitised it but that is of course based on diligence.

To Allow or block links in PDFs, need to set it in Acrobat and Reader by adding their addresses (URLs) to your list of trusted websites in the Trust Manager preferences. Alternatively, you can allow all URLs (not advisable though).

Note: If the options in the Manage Internet Access dialog box are disabled, select Custom Setting. If options are still disabled, it could be under an administrator’s control with those restrictions in place.

1.        Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS).

2.        From the Categories on the left, select Trust Manager.

3.        Click Change Settings to specify the default behavior for accessing the Internet from PDFs.

4.        Choose from the following options:
To allow access to all URLs, select Allow PDF Files To Access All Web Sites.

To restrict access to all URLs, select Block PDF Files’ Access To All Web Sites.

To restrict access to only the URLs you specify, select Custom Setting.

To add a website, type its URL in the Host Name text box and click Allow or Block.

To remove a URL you no longer want to visit, select the website in the list and click Delete.

To specify what the program should do with websites not in your custom list, select one of these options: Always
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JohnBusiness Consultant (Owner)Commented:
Also remember that other (undesirable) things come in links and it is best for people to be used to addressing links.
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lianne143Author Commented:
Not sure still as how to set up this in PDF.

But On the excel I insert the UNC path of the PDF file located on our file server and when i click the link on the excel the PDF file opens , I don't get the security warning :)

But on the word I have to press the CNTRL to open the link .

So in excel , I will need to insert  50 links. So it is possible setup in excel to have only 50 rows and 3 columns .

Thanks
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Joe Winograd, Fellow&MVEDeveloperCommented:
But on the word I have to press the CNTRL to open the link
That's an option in Word. You can change it via File>Options>Advanced. You'll get this dialog:

Word CTRL to follow hyperlink
Un-tick the "Use CTRL + Click to follow hyperlink" box and you won't have to use to CTRL to open the link...a simple left click will do it.
So it is possible setup in excel to have only 50 rows and 3 columns
If that's a question, the answer is yes.

Regards, Joe
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lianne143Author Commented:
Hi Joe
Also please post me tutorials as how to set only 50 rows and 3 columns in Excel.
Many thanks
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Joe Winograd, Fellow&MVEDeveloperCommented:
tutorials as how to set only 50 rows and 3 columns in Excel
You're welcome, Lianne. As that is a completely different question from what started out this thread, I think it would be a good idea for you to post a new question on it. I assume you want something like this:

excel 50 rows 3 columns
But if not, make it clear in your new question exactly what you want. Also, include the version of Excel that you have, as a tutorial will vary depending on the version. Regards, Joe
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Joe Winograd, Fellow&MVEDeveloperCommented:
Hi Lianne,
Although I haven't heard back from you, I decided to do a short (one minute) video tutorial showing how to do what you want with Excel 2016. If you have an earlier version, the steps should be similar. Here's the video:

lianne-excel-3-columns-50-rows.mp4

Regards, Joe
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lianne143Author Commented:
Thanks you so much Joe :)
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Joe Winograd, Fellow&MVEDeveloperCommented:
You're very welcome, Lianne. Good luck on the project! Regards, Joe
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