Allan A
asked on
Keep in active users email in Office 365
Hi
We have recently implemented Office 365 and migrated our mailboxes.
Since we have limited licenses I have to revoke licenses from the users who has left the organisation and assign them to the new ones.
We have a policy that we have to retain the emails of employees who have left for certain amount of years.
My question is, if I remove a user's account license, will it also remove his/her emails?
How can I keep user mailbox without license? Is transferring to the Shared Mailbox only option?
We have recently implemented Office 365 and migrated our mailboxes.
Since we have limited licenses I have to revoke licenses from the users who has left the organisation and assign them to the new ones.
We have a policy that we have to retain the emails of employees who have left for certain amount of years.
My question is, if I remove a user's account license, will it also remove his/her emails?
How can I keep user mailbox without license? Is transferring to the Shared Mailbox only option?
Last Comment
What about enabling it as the Archive mailbox ?
from memory, Archive mailbox is not counted towards the quota.
from memory, Archive mailbox is not counted towards the quota.
An archive needs a mailbox with a license. the archive is the archive of a licensed mailbox. no archive mailbox by itself.
Timgreen7077 is correct. Converting to a shared mailbox is the best option here and is the MS recommended option also. Remember that shared mailboxes can be restricted to only certain people, or just one person, having access. They do not have to be 'shared' with everyone.
It seems as though you do not want to convert to a shared mailbox, however, unless I'm reading the intonation of your question incorrectly? I might suggest that you look into an archiving solution with optional offsite encrypted storage if you are holding these messages for reference/legal reasons. Something like MailStore or GFI MailArchiver, perhaps? That way you don't need to worry about Office365 at all and you have access to those emails via a totally different platform. (I am NOT affiliated with either company, I've just used them in the past and offer them as examples.)
It seems as though you do not want to convert to a shared mailbox, however, unless I'm reading the intonation of your question incorrectly? I might suggest that you look into an archiving solution with optional offsite encrypted storage if you are holding these messages for reference/legal reasons. Something like MailStore or GFI MailArchiver, perhaps? That way you don't need to worry about Office365 at all and you have access to those emails via a totally different platform. (I am NOT affiliated with either company, I've just used them in the past and offer them as examples.)
ASKER CERTIFIED SOLUTION
THIS SOLUTION IS ONLY AVAILABLE TO MEMBERS.
View this solution by signing up for a free trial.
Members can start a 7-Day free trial and enjoy unlimited access to the platform.
ASKER
Thank you Vasil, We have Plan 2 licenses.
I will follow your recommendation and post the result here.
I will follow your recommendation and post the result here.
Exchange
Exchange is the server side of a collaborative application product that is part of the Microsoft Server infrastructure. Exchange's major features include email, calendaring, contacts and tasks, support for mobile and web-based access to information, and support for data storage.
213K
Questions
--
Followers
--
Top Experts
Get a personalized solution from industry experts
TRUSTED BY
https://technet.microsoft.com/en-us/library/exchange-online-limits.aspx#StorageLimits