help explain options

I need help in simple terms to what these options mean on onedrive.

Under auto save . What does it mean where do you want to save desktop, documents, pictures on this PC ONLY or OneDrive the option when scrolling down? Also on screenshots it says to save them in onedrive. Is that talking about screenshots from cell phone or ones on my PC.

Second question: Under files on demand-what does save space and download files as you use them. What files ???ones that I open on my PC If they are already on my PC why do I need to download them? save space on my PC ??? or is it saying if I open a file on my PC then it will downloaded to OneDrive. Please help clarify these questions. Thank you.
Basem KhawajaClinical PharmacistAsked:
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Shaun VermaakTechnical Specialist/DeveloperCommented:
Files-on-demand some logic that determines if files are download and stored on the device or available online only. Files that are available online can be accessed (downloaded first so you need to be connected) at which point they become locally available files.

Full explanation and video here
https://support.office.com/en-us/article/learn-about-onedrive-files-on-demand-0e6860d3-d9f3-4971-b321-7092438fb38e

Auto save allows files outside of the OneDrive folder to be stored on OneDrive. If you do not have this enabled, you will not be saving your documents into OneDrive if you store it one the Desktop for example

Full explanation here
https://support.office.com/en-us/article/files-save-to-onedrive-by-default-in-windows-10-33da0077-770c-4bda-b61e-8c8e8ca70ac7

Screenshots refer to ones take on the computer with PrtSc

As for your second question, see the section Mark a file or folder for offline use or as online-only in the first link above
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Cliff GaliherCommented:
To answer your questions specifically:

Autosave:  Onedrive recently introduced settings to save "known folders" automatically to onedrive.  Many people have a habit of saving files to their desktop for quick access then moving or copying them to onedrive  (or google drive or wherever) later.  But if a machine crashes, this can result in data loss since the file may not have been backed up yet.  This autosave addresses that scenario so that known folders such as desktop are automatically saved to folders in onedrive with the same name.

Files on Demand: This isn't about files already on your PC.  If you open file explorer, you *should* have a onedrive section on the left-hand pane.  When files on demand is enabled, this will show all files that are in onedrive.  Even files that aren't on your PC.  If you open one of those files, it will be downloaded to your PC automatically.  So instead of syncing *ALL* files in onedrive to your PC, only files you open get pulled down....which saves space on your hard drive.  

This screenshot shows that behavior (note the cloud icon next to must of the MP3 files)
on-demand.PNG
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Shaun VermaakTechnical Specialist/DeveloperCommented:
Or you can reference the different  icons and states from the article posted
ondemand.png
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Basem KhawajaClinical PharmacistAuthor Commented:
Cliff Galiher
""Even files that aren't on your PC.  If you open one of those files, it will be downloaded to your PC automatically.  So instead of syncing *ALL* files in onedrive to your PC, only files you open get pulled down....which saves space on your hard drive"".

Thank you for the reply. I am confused about something though. How can I open a file if it is not on my PC. Then it will be saved to my PC?? Then why would I want to sync files from onedrive to my PC if the files were already on my PC. Only files that I open gets pulled down ... Pulled down from where???

I thought the whole idea of onedrive is to allow me access whatever I put in it from my PC whether it is one file or 100 files? That's all I need to do . What should be checked and what not needs to be checked on settings?

Lastly, Under the autosave tab screenshot. What happens if I select onedrive instead of the THIS PC option for desktop, documents and pictures. Also does the onedrive saves things on my phone? i.e, pictures, video, files, or screenshots.

Thank you,

Basem
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Cliff GaliherCommented:
There is clearly some basic sync/service knowledge missing here that I don't think I can fill in.

How cloud services like onedrive, dropbox, google drive work and where files are stored and pulled down is not particularly "new" knowledge, but it is also not something I can easily explain in a post if what I've already written doesn't make sense.  That's a "need to see it to understand" type of scenario.

Files on-demand doesn't change fundamentally how these things work.  It only alleviates a certain pain point and helps better manage space on machines with limited storage.  

As for autosave, it means the folders *on that PC* will be repointed towards onedrive-synced folders.  It doesn't change phone behavior.  Your screenshots were clearly the PC client and the phone GUI has no such settings.
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Shaun VermaakTechnical Specialist/DeveloperCommented:
How can I open a file if it is not on my PC. Then it will be saved to my PC?? Then why would I want to sync files from onedrive to my PC if the files were already on my PC.
All online only files that have not been downloaded have a stub file that you can click on. Think of it as "downloading header in Outlook". If you click on this email in Outlook, it downloads the body. When you click on email later, there is no need to download it because it is already cached locally.

Only files that I open gets pulled down ... Pulled down from where???
Downloaded from OneDrive

I thought the whole idea of onedrive is to allow me access whatever I put in it from my PC whether it is one file or 100 files? That's all I need to do . What should be checked and what not needs to be checked on settings?
If you do not worry about space, disable Files-on-Demand and set Auto-Save to OneDrive

Lastly, Under the autosave tab screenshot. What happens if I select onedrive instead of the THIS PC option for desktop, documents and pictures. Also does the onedrive saves things on my phone? i.e, pictures, video, files, or screenshots.
Yes and no. Remember that OneDrive on phone downloads files on demand when you open it. So yes, you will be able to open it and no, it will not take up extra space on your phone
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Basem KhawajaClinical PharmacistAuthor Commented:
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