Safest way to move OneNote notebook files from one OneDrive account to another

We have OneNote "notebooks" stored in a OneDrive account and want to successfully move them to another OneDrive account.  What is the best way to go about it?
rayluvsAsked:
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JohnBusiness Consultant (Owner)Commented:
If you can open both One Drive accounts at the same time, then copy from one and paste the other.

Otherwise be sure the first One Drive is sync'd to your computer, unsync from that One Drive and sign off it. Then log into the other One Drive account and sync to your computer where the files are.
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rayluvsAuthor Commented:
We use chrome browser to open OneDrive, and cannot have 2 accounts opened.  As for using OneNote notebooks, we use the OneNote apps in the computers and mobiles.

The above said, and going by your second suggestion: sync'd >> unsync >> sign-off >> log-on other account >> sync, are you referring doing these steps within the browser on OneDrive site or OneNote apps?

Please advice.
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JohnBusiness Consultant (Owner)Commented:
Use the second suggestion above to move the files to a computer as intermediary.
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SnAkEhIpSCommented:
Backup OneNote:  https://support.office.com/en-us/article/back-up-notes-f58b34b0-611d-435e-87fa-7942a1767af4

Restore OneNote (to new location): https://support.office.com/en-us/article/restore-notes-from-a-backup-5daf9cb0-6769-4998-a5de-f044fdd0d831

Just make sure you backup OneNote to a location on your local hard drive or internal network, not a location on the OneDrive you are leaving.
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rayluvsAuthor Commented:
John,

Are you referring doing these steps within the browser on OneDrive site or OneNote apps?  And if you are referring to the OneDrive, we don’t use OneDrive apps in the computer.  If you are referring to OneNote apps, by login out and login to on to another account, it will sync all other OneNote undesired notebook unless I “close” them first.

SnAkEhIpS,

I think you are also referring to the OneNote apps not the browser and recommendation seems not for moving from one email account to another account.

To both EE:

1. The user have a series of OneNote notebooks (a lot) in his OneDrive account and want to move like a third of them to another OneDrive account (he want to have the OneNote files physically in another account, not in both).

2. The users do not use OneDrive apps in the computer nor in his mobile devices.  He only uses OneNote apps in his computer and all devices.

3.  The user wants as end-result, to see the desired OneNote files in his other OneDrive accounts when he connects to said OneDrive account via chrome.

The above said, what is the optimum steps required to get this done?

(Hope I have more info on what is seared to accomplish).
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JohnBusiness Consultant (Owner)Commented:
I am saying One Drive steps.  Sync One Drive to "old" computer and make sure files are in both places.

Discontinue the sync on the "old" computer.

Go to the "new" computer, set up One Drive and sign in. Sync the files to the "new" computer.

All done.
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JohnBusiness Consultant (Owner)Commented:
And by the way, if the One Note files are in One Drive, these One Note files will move as well.

You can, if you wish, forget about One Drive and sync One Note to the cloud. Moving is the same thinking steps as above.
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rayluvsAuthor Commented:
So you are referring to the OneDrive apps.  Understood.

Why do you say “new computer”?  The user has only one computer and multiple mobile devices.  He has multiple Microsoft accounts.  What he wants is to move OneNote files from one account to another.
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JohnBusiness Consultant (Owner)Commented:
Sorry. Sync on old account, ensure, undo sync, log into new account and sync.
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SnAkEhIpSCommented:
Clarity. The use case is clear. No client-side installed OneNote application. You are wanting to go from tenant to tenant in the cloud. Tenant A has all of my OneNotes... I want to migrate them to Tenant B.

The requirements in your case depend on the types of tenants and how much control you have over them both. Are both business tenants? Is one a personal tenant and the other a business tenant?

Answer 1: https://docs.microsoft.com/en-us/office365/enterprise/office-365-inter-tenant-collaboration

Answer 2: Depends on the originating tenant and destination tenant. is the originating tenant personal or business? Is the destination personal or business?
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rayluvsAuthor Commented:
John,

The user source account has over 4gb of data where around 800mb consiste of the OneNote he wants to move from one account to another.  

If he “Sync on old account, ensure, undo sync, log into new account and sync“, would that also sync the 4gb to the destination account?

Again, we only want OneNote notebooks not all the accounts OneDrive contents.



SnAkEhIpS,

Done understand “types of tenants”.  The user does have office 365 or want to collaborate between two Office 365 tenants.  

What user wants is to move succeeds fully undamage the OneNote  files (or notebook) from Microsoft account (source) to another Microsoft account (destination).
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rayluvsAuthor Commented:
Sorry SnAkEhIpS, I meant “Don’t understand “types of tenants”.  The user does NOT have office 365 or want to collaborate between two Office 365 tenants.”
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JohnBusiness Consultant (Owner)Commented:
You are confusing the issue by saying One Drive and One Note all the time.

Look in One Note and see where it is syncing. Make sure all is well locally, Log off that One Note Account and Log onto the other One Note Account.
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SnAkEhIpSCommented:
Ok. The term "tenant" is effectively another word for "cloud" in the Microsoft vernacular. So you are wanting to move some OneNotes from cloud to cloud, right?
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SnAkEhIpSCommented:
I think we need to clear it up some more. The user uses their web browser to access OneNote right now, correct? They don't have an application installed on their computer called OneNote, correct?
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rayluvsAuthor Commented:
John,

That was one of my question from the start, which you were referring and if it was apps or browser.

Since you are saying “sync” I assume it’s OneNote apps (FYI, the user has OneNote 2016”.

So based on your recommendation, in the same computer the user logs off, then logs on the destination account and sync? And that will transfer all the open notebooks in the computer to the destination account?

Is that correct?


SnAkEhIpS,

Thank you for clearing up “tenant”.  YES, thank you that is exactly what the user is trying to accomplish: wanting to move some OneNotes from cloud to cloud (where “cloud” is Eah separate Microsoft cloud account”)

And to clarify the OneNote apps issue, the user uses OneNote apps in his computer and mobile devices, he never uses browser.
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JohnBusiness Consultant (Owner)Commented:
Is that correct?   Yes.  Just be sure One Note on the Computer is proper and up to date BEFORE syncing to a new Account. But yes, that works.
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SnAkEhIpSCommented:
rayluvs, if your user is using the OneNote app on his computer he can back up his entire set of OneNote(s) on his hard drive and then sign out of his old account in the OneNote app. He should then sign in to his new account. Once he connects to his new Microsoft tenant, he can then upload his backed up OneNote(s) from his hard drive. From then on his OneNote(s) will live in synchronization between his hard drive and the new tenant.

Backup OneNote:  https://support.office.com/en-us/article/back-up-notes-f58b34b0-611d-435e-87fa-7942a1767af4

Restore OneNote (to new location): https://support.office.com/en-us/article/restore-notes-from-a-backup-5daf9cb0-6769-4998-a5de-f044fdd0d831

The final step is to delete the OneNote(s) from the "old" online account. To do that he can login to his old account with Chrome and delete them.
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JohnBusiness Consultant (Owner)Commented:
rayluvs

You need to clarify what you and the other user are doing. Using One Note online to its cloud and syncing to local One Note that is very different to One Drive which is a different location for holding files.
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SnAkEhIpSCommented:
rayluvs, be not confused. Read what I said and respond to me if you have questions or if you think we are mis-communicating. I think I understand what you are trying to do.
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rayluvsAuthor Commented:
John,

As requested, to clarify: the user wants to move OneNote files from one Microsoft Account to another.  That said, each Microsoft accounts is a different OneDrive location.

I could have logged to OneDrive via Internet, download OneNote notebook(s) then change accounts and upload said OneNotes notebooks, but I don’t know the effect of this.  The user has very important data in his OneNote files and want it moved over to the new account as successfully as possible.
      

SnAkEhIpS,

He backup process is cleared and did it (manually backup that is via OneNote apps).  However the links for restore only talks about restoring sections (see pix below).  

onenote restoreHow can we restore entire notebooks?
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JohnBusiness Consultant (Owner)Commented:
I could have logged to OneDrive via Internet, download OneNote notebook(s) then change accounts and upload said OneNotes notebooks, but I don’t know the effect of this.

None.  That will work fine. Make sure you have a backup of your One Note or One Drive. but moving as you suggest will work fine.
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rayluvsAuthor Commented:
Really? n That would work a successfully transfer???? I mean, Log on to OneDrive >> download onenotes notebook >> logoff >> logon other account >> upload onenotes notebook; Yes? Is this Correct?
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JohnBusiness Consultant (Owner)Commented:
That should work fine. Just make sure you have a backup.
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rayluvsAuthor Commented:
Tried the "download/upload" but for some reason you cannot download OnNote notebooks (see pix below, no "Download" option).  Yes if I want to download another files, like Excel or Word, the "Download" does appear.  

on-noDownload


Am I missing something?
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JohnBusiness Consultant (Owner)Commented:
Try the file utility to back up One Note and then restore it to the new account
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rayluvsAuthor Commented:
In the OneDrive browser or in the OneDrive apps or OneNote apps?
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JohnBusiness Consultant (Owner)Commented:
Use Backup in the One Note app
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rayluvsAuthor Commented:
Yes, that was one of the recommendations of SnAkEhIpS but the problem es restore, it only points to sections restore.

Please advice.
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JohnBusiness Consultant (Owner)Commented:
Try backing up all the sections. I think that is all you can do now. I don't know what has happened to your One Note. I back up my own One Note daily by copying the One Note files.
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rayluvsAuthor Commented:
There is nothing wrong with the users onenote.  The user only want to move onenote from one account to another.  

Backup all the sections?  I did a manual backup via OneNote apps.... I try downloading directly via internet browser no success.

Have you done this process of moving onenote notebook from one account to another?   If so, provide actual steps.  

Thank you
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JohnBusiness Consultant (Owner)Commented:
I have moved the One Note files from one computer with a Microsoft Account to another computer with a Local Account. That worked.
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JohnBusiness Consultant (Owner)Commented:
I am back at my One Note Computer. The function I was thinking of when I said Backup is Export. You can Export a Page, Section, or Notebook.  Then you should be able to Open the Notebook when in the other Account. This I have not done on a single computer.

One-Note-Export-Function
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rayluvsAuthor Commented:
Thanx, but haven't seen to restore an entire notebook (only in section in SnAkEhIpS link)
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JohnBusiness Consultant (Owner)Commented:
Open did not work? You say that nothing is wrong but all of our working suggestions do not work for you . Strange
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Kathy JacobsSocial media geekCommented:
Depending on how many notebooks you have, there might be a simpler solution:
While connected to the old OneDrive account, open OneNote.
  1. Right click the notebook name
  2. Manually sync the notebook
  3. When sync is done, right click the notebook name again
  4. Select "Properties"
  5. On the window that comes up, click "Change location"
  6. OneNote notebook properties
  7. Select a location on your local drive and click select
Do this for each notebook you need to move
Switch to the new OneDrive location and repeat the process, this time selecting the location on the new OneDrive.
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rayluvsAuthor Commented:
John, open and backup works, no problem there.   It’s restore that I have not seen for entire notebook just sections.  That said, how do you restore successfully to a new account location? That is the question.

Kathy,

Thank you for the info.  The button change location is for local hard drive location, not for cloud OneDrive accounts (at least that is not I seen so far).

What I need is copy OneNote notebooks from one OneDrive account to another.
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JohnBusiness Consultant (Owner)Commented:
Can you (in the new One Note Account), Open the backup that you created from the other Account?
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Kathy JacobsSocial media geekCommented:
Change location works for any mapped drive as well as your OneDrive.  When you use this method, it will look like it is accessing a location on your local hard drive.  It isn't.
To see where your notebooks are actually stored, you can click to the immediate right of the path in the Explorer window in step seven. Your path will change to something like this:
Actual location of the OneDrive according to the computer
So, even though it doesn't look like it is moving the notebook from your OneDrive to the hard drive, it really is.

HTH
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rayluvsAuthor Commented:
John,

Understood.  No, I cannot open the exported OneNote package in the new One Note Account.

kathy,

I don't see that info as you image; it just opens a windows explorer of my documents.

Guys, I guess what I am trying to accomplish is a  OneDrive-to-OneDrive migration (copy from one account to another then delete the previous, the copied-from files).
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Kathy JacobsSocial media geekCommented:
Right... when you are in the Window's Explorer view, click to the left of the relative path to see the actual path.
 
Maybe a clearer way to say it is:
When you are looking at the path at first, it looks like this:
Ordinary path in Windows ExplorerClick to the left of the second greater than sign and it will turn into the other version of the path.
Real path
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rayluvsAuthor Commented:
Yes you are right.  I Just clicked more to the left and say the "https://". Understood.

Going back to your recommendation entry, after #7, you say "Switch to the new OneDrive location and repeat the process, this time selecting the location on the new OneDrive."; question:


  • Prior doing all this, I first have to get the "new" location of the OneDrive Cloud (cloud path) I want ot move it to? (that is go to OneDrove.com, log on, and copy that link)
  • This process by changing the location, it will move (copy/delete) the source OneNote nootbook from the old OneDrive cloud and create it in the new OneDrive cloud? (or do I have to delete source location)
  • Any considerations for Syncs (incase some hidden reference will point old location with the notebook)?
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Kathy JacobsSocial media geekCommented:
I would move each notebook to your hard drive, then to the new OneDrive cloud. Little bit safer.  That eliminates the need to go to the old OneDrive location.

When you change the location of the notebook, it will sync it as it moves it. If you want to prove it to yourself, make a change just before doing the change location. The change will be synced..

The notebook will still be on the old OneDrive. I strongly recommend not deleting it from that drive until you are finished with the whole process. (Then again, I was raised to be as careful as possible and to always make back ups. You might call me a belt AND suspenders person.)
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rayluvsAuthor Commented:
But prior changing to the new location I would need the actual "https://" link of the new location to change to? (that is log into onedrive.com go to documents folder and copy that link to the onenote apps as the new location of the onenote file to move)
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Kathy JacobsSocial media geekCommented:
If you are logged in to the new OneDrive, it should automatically change the location for you. It will look like the old virtual path, but it will actually be the new location.  (When I have done this, it has just worked. But, I will admit that the first time I did it I double checked just to be sure :) )
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