We help IT Professionals succeed at work.

How to notify team of a day I am taking off

brgdotnet
brgdotnet asked
on
115 Views
Last Modified: 2018-09-21
I need to do the following in Outlook, however I don't know if it is possible. If it is possible, can someone show me how to do it?

 I have an upcoming day off from work in about a week. I would like to send a notification to my team mates through MS Outlook that I will be out of the office on that particular day next week. How can I send out a notification and have them "Accept" that they have read it, and that it will show up in my calendar?

I don't want it to interfere with their MS Outlook calendar. For example if they try to schedule a meeting, or accept a meeting from another team mate, the entire day is not blocked out, because I sent out my notification of the day off, and had them accept it.
Comment
Watch Question

AlexA lack of information provides a lack of a decent solution.
CERTIFIED EXPERT

Commented:
what version of outlook you on?
AlexA lack of information provides a lack of a decent solution.
CERTIFIED EXPERT

Commented:
You'll need to set up a form.
brgdotnetcontractor

Author

Commented:
Microsoft Office 2010. Also, I have no idea what you are talking about when you say that I need to set up a form?
AlexA lack of information provides a lack of a decent solution.
CERTIFIED EXPERT

Commented:
Right,

Your best option is to either use read recipts or voting buttons, they won't put it into your calendar but you'll see they have read it

https://ittrainingtips.iu.edu/outlook/using-voting-buttons-in-outlook-2010/06/2011/
brgdotnetcontractor

Author

Commented:
Yeah, I don't think that the voting feature is what I need. Can I send out an appointment notification that I have a appointment on a particular day and time. Then have them accept it? However I don't want the appointment to show up in their calendar as a blocked out period of time in their calendar. I don't want my appointment to block out any time in their calendar.

There has to be a better way to do this? Possibly others might have some ideas?
CERTIFIED EXPERT
Most Valuable Expert 2012
Distinguished Expert 2019

Commented:
>>There has to be a better way to do this? Possibly others might have some ideas?

I suppose I need to ask:  Why do you want to do this?

It seems like a lot of work when a simple email then setting an "out of office" message for the day you are out.  If you really care if they've read it, add a read receipt to the email.

It isn't your problem if they read your email and forget about you being out or if they never read your email.
Andy MIT Systems Manager
CERTIFIED EXPERT

Commented:
If you put an all-day appointment onto your calendar for the holiday/day-off it should show you as busy for anyone trying to book you for that day.

Then just send out an email/setup out of office accordingly.
Finance Analyst
CERTIFIED EXPERT
Commented:
This problem has been solved!
(Unlock this solution with a 7-day Free Trial)
UNLOCK SOLUTION
Rob HensonFinance Analyst
CERTIFIED EXPERT
Commented:
This problem has been solved!
(Unlock this solution with a 7-day Free Trial)
UNLOCK SOLUTION