outlook, calendar

pramod1
pramod1 used Ask the Experts™
on
when scheduling a meeting in one of the rooms available that have a conf. call number assigned to it, once i save and print the meeting page, the conf. call number disappears

in print out page

do i need to check any settings in calendar?
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You need to put the call in details in the body of the appointment. That is the only way (I know) to get around this. We (me, clients, associates) do this 90% of the time. If necessary, I copy the details into the body before saving.

Author

Commented:
You need to put the call in details in the body of the appointment.- how do i copy?

also i have posted 1 more question separately , request to have  a look, as i am not getting proper answer from 1 expert still
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Highlight the details of the meeting, Ctrl-C to copy. Go to the appointment, click in the body and Ctrl-V to paste it in.

I do this routinely and it works.

It is, of course, not automatic.
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Author

Commented:
Ok will check  tomorrow thanks

Author

Commented:
There is another I posted

A user had createdcuston calendar  in his outlook and shared with us he renamed the calendar but it shows us the old name still
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I saw that , but that has nothing to do with the above (that is, copying call in details and pasting in the body).

Author

Commented:
Yes John it is a separate question posted

I am looking for answer

Author

Commented:
Where is the details of the meeting
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
They are probably in the email that carried the appointment. That email is deleted when you accept the appointment. You need to get the details from the email.

I think this is what you are talking about, but clarify for me if the above is not the case.

Author

Commented:
The user is initiating the meeting and trying to give the conference room details

How he should copy the details
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
The user should put the details in the body of the appointment. Then the details will be saved with the appointment.

The user knows where the details are and can copy from there and paste into the body of the appointment.

Author

Commented:
Can’t copy conf room details

And while sending other user doesn’t see conf details when sending the meeting invite
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Then enter the conference room details into the body of the appointment. No automatic way to do this and you do need details in the appointment for all to see.

Author

Commented:
How other user should see dual in number access code and password if meeting invitation is send or I need to print out

I don’t see any option to copy dial in number access code and password for meeting room
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Then you need to do it manually if the details cannot be copied.

We have this need for Board Members and dial in access numbers and codes are placed in the body of the appointment.

This facilitates access in Outlook and on an iPhone when Calendars are synchronized.

Author

Commented:
So what you were referring earlier to copy

So it has to be done manually?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
If no place to copy it from, then yes - manually.

Might you have a Word document with the details?

Author

Commented:
Is there no way I can see details of appointment
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Details of appointments, if you entered them in the body of the appointment, are there for all to see in any version of Outlook back to V2002 or even earlier.

Why can you not see the body of the appointment?  Just open it.
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
Please see below. Easy

Outlook-Meeting-Appointment.

Author

Commented:
my conference room details comes next to accepted on (9/18/2018) top not in body, I believe I need to type in message body
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
It is up to the person creating the Invite to make certain conference room details and like are in the body of the appointment BEFORE sending out the invites.

Trying to add AFTER the invite has gone out is very troublesome. I have had to do this when there is no other way. However, get meeting hosts to do it correctly
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Thanks and good luck with meeting hosts.

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