Avatar of jspc
Flag for Australia asked on

Sorting a Column and Drill Down


Can you please help me modify the attached report so it sorts the Quantity field from largest to smallest?

I am also wondering if it is possible to add a 'drill down' to the report on the header record and the drill down would show the child record?
An example of this in the report is:


Header record would be:

Drill down would then show:

I have saved the attached file with data.

The existing drill down feature (To show Customers) can be removed if need be.

Thank you.
Crystal Reports

Avatar of undefined
Last Comment

8/22/2022 - Mon
Mike McCracken

I don't see a report attached.

I believe you have to add a comment on the attachment or else it fails but you don't get an error


Try that ..
Mike McCracken

Are you trying to group the like items in the Group2 together into a higher classification?

There is no easy way to pull the leading number as some have 1000.00, others are 10000 - , and others have other formats.

Need a common format or length of field to be able to split the 1000 from 1000.00 and group on it.

Experts Exchange has (a) saved my job multiple times, (b) saved me hours, days, and even weeks of work, and often (c) makes me look like a superhero! This place is MAGIC!
Walt Forbes


You can use a common split of "-" as most databases use this. My example is using the "." but use the "-"
Mike McCracken

Look at the data your report is showing.  If I use the - there doesn't seem to be any commonality to provide drill down.

I see a 10022 - Tie that seems to be a category with many styles of ties under it.  Unfortunately they are listed as 10022.01xxxxx.

You need to create a function that strips the 10022 so they can be grouped by a category number.  I thought about using the first 5 but the next category is 1003 - Shirt with styles 1003.01xxxx so for this one it is the first 4.

I then considered using the first N numeric digits stripping them out until you find a non-digit.  That works until page 4 where there is 7PHP and ABC.  

Are the product codes set in stone or can they be changed?
Can you add a category code to the data?


That example I have provided is only an example.
In a real database it will be a "-" so it will be all the same, not a combination.

Product Codes can be changed.
Yes, I have the ability to add a "Category" to the data.
Get an unlimited membership to EE for less than $4 a week.
Unlimited question asking, solutions, articles and more.
Mike McCracken

If you can add the category then the grouping is easy as we won't have to pull the data apart.

If the format will always be  CatCode - details then you could use a formula like this for the category and group on it.


Your group 2 would then be the next group and it could be hidden with drilldown allowed.  The drill would then expose the details for that category.  You can sort groups based on summary fields.  If you have a total sales, total quantity for each Category then the category groups could be sorted by it.


I can only add a 'category' to a product. Each Product or stock code has a number of fields EG:

  • Product Code
  • Description
  • Barcode
  • 'Category'
  • Price
  • Cost

Is the above category what you mean or do mean something else in terms of a category?
Mike McCracken

It would be the common piece of the product code you are showing.
If they all will have a - then it would be the part before the dash.  
You should be able to use the formula I provided above and call it category to test the idea.
Add a group on it then the products

All of life is about relationships, and EE has made a viirtual community a real community. It lifts everyone's boat
William Peck

Well then no I can't add a 'category' in the database to the product code.

It sounds like its going to be too tricky.
Are you able to modify the report for me and only include my original request of sorting the Qty column from largest to smallest?
Better still, have an option when you run the report that a parameter pops up and you can select whether the Qty column is sorted from largest to smallest or smallest to largest.
Mike McCracken

Log in or sign up to see answer
Become an EE member today7-DAY FREE TRIAL
Members can start a 7-Day Free trial then enjoy unlimited access to the platform
Sign up - Free for 7 days
Learn why we charge membership fees
We get it - no one likes a content blocker. Take one extra minute and find out why we block content.
Not exactly the question you had in mind?
Sign up for an EE membership and get your own personalized solution. With an EE membership, you can ask unlimited troubleshooting, research, or opinion questions.
ask a question