Liabilities in QuickBooks Pro 2018

jampost
jampost used Ask the Experts™
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I am revisiting an old issue. QuickBooks Pro 2018 Desktop --  How can Maryland unemployment taxes show as paid and overdue at the same time? Look at the screen shot --  $86.74 Paid at the bottom "Payment History. Now look at the top over due Liability. You can verify that that exact particular liability has been paid; but it shows as over due. Why? Thank you for any assistance.
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Can you post a screen shot of the issue please?
jampostGeneral Maanager

Author

Commented:
Sorry; I though it took. It looks like it is attached this time.
QB_Screenshot-10-14-2018-12.11.00.png
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Thank you. Payment was for Q1 and due April 30, 2018. The cheque was dated May 2 after the due date. That means it has been paid (lower screen), but upper screen is a status, so the status of it as of April 30 was overdue.

I think it stays this way and eventually (as more records appear) that record will drop off the bottom.
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You can try, if you wish, in a test copy of your ledger, to back date the payment to April 29. This should clear the overdue flag. It will change your bank reconciliation as well but you should be able to fix that.

Then you say "I paid it April 29 and forgot to mail it until May 2"
jampostGeneral Maanager

Author

Commented:
Thank you. I will try it.
jampostGeneral Maanager

Author

Commented:
It didn't work. I attached the screen shot with the date change.
QB_Screenshot-10-14-2018-12.11.00_V2.png
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
It may be the database flag cannot be changed by changing the payment date after the fact (legal audit trail requirement possibility). So the likelihood is that, since it is a status and not a transaction, just leave it and it vanish off the bottom in due course.
jampostGeneral Maanager

Author

Commented:
I am thinking that it might be a software error. I do have other payments that were made late and they were immediately remove from the liability list. If I get an answer from QuickBooks, I'll post it. Thank you for your efforts.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Thanks.

I do have other payments that were made late and they were immediately remove from the liability list

Try also (in your test file) doing a Database Rebuild. QB, File Utilities, and Rebuild. Do that and see if the rebuilt corrects the flag.

It may be that a payroll update down the road will fix this as well.

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