Software for creating a 4-10 compressed schedule

William Fulks
William Fulks used Ask the Experts™
on
I manage a 4-person help desk where I serve as a technical lead. Our boss has suggested we try doing a compressed 4-10 schedule where we work four 10-hour days (as opposed to five 8-hour days) so that everyone gets a 3-day weekend.

Since five holidays per year fall on Mondays, I didn't want to designate anyone as always off Monday or Friday. I want to rotate it to keep things even. On top of that, our employer only pays 8 hours of holiday pay so on holiday weeks the employee will have a wonky schedule as they only need 32 hours total.

So I have two questions that are tied together:

1. Have you ever tried working this kind of schedule before?
2. Is there any free scheduling software or even an Excel plugin that I could use to generate such a schedule?
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
Rob HensonFinance Analyst

Commented:
Extra information that might be needed, is the help desk just Monday to Friday or is it 7 days a week?
William FulksSystems Analyst & Webmaster

Author

Commented:
Oh yes! That would be helpful, right?

Our current regular hours at 8am-5pm, monday-friday. Occasional after hours stuff is done, but that's our main schedule.

What I was considering for the 10-hour days is do a 7am-6pm shift. Give us an extra hour before most everyone else comes in and after they leave.
Finance Analyst
Commented:
Also in Holiday weeks, if one of the team has worked only 3 days because the holiday was one of their work days, that is only 30 hours; how will they do the extra 2 hours? Spread across the 3 days, all in one day, couple of hours on a fourth day???

How about doing alternate weeks? In that way each employee would then get alternate 2-day and 4-day weekends rather than regular 3-day weekends.

Employee 1 & 3:
Week 1: Monday to Thursday
Week 2: Tuesday to Friday
Week 3: Monday to Thursday
etc

Employee 2 & 4:
Week 1: Tuesday to Friday
Week 2: Monday to Thursday
Week 3: Tuesday to Friday
etc

That does mean that Mondays and Fridays will only have 3 out of 4 of the team.
Ensure you’re charging the right price for your IT

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden using our free interactive tool and use it to determine the right price for your IT services. Start calculating Now!

William FulksSystems Analyst & Webmaster

Author

Commented:
On the holiday weeks they could either use 2 hours vacation and only work 3 days that week, or they could come in a couple hours one day or even stay later on the others. Depends on what is going on that week, I suppose.

I want to keep it as fair as possible otherwise people will start arguing!
William FulksSystems Analyst & Webmaster

Author

Commented:
Thanks...we ended up alternating days off to get the 4 day weekends every other weekend. Everyone seemed to prefer that better.
Rob HensonFinance Analyst

Commented:
Thanks for the feedback.

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial