Header and footer margins

Excellearner
Excellearner used Ask the Experts™
on
Dear experts,

I can see my word document  with correct level of header and footer margin.

When i print it using my 'HP Deskjet GT 5810,' i find that the footer margin is very large.

So to check what was happening , i saved my above word document into a pdf document . I then I turned the pdf up-side down (turned it 180 degree). I printed the pdf document once again.  i found that the footer margin in the (180 degree turned doc) print out is still large ( irrespective of  the  swap )

Means there is no difference in the footer margin irrespective of how i print the page.

I understand from this observation that I might need to tweek my printer.

Kindly suggest if i need to make changes in my printer
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
GrahamSkanRetired
Top Expert 2012

Commented:
First thought - does the paper size setting in Word match the actual paper size?
GrahamSkanRetired
Top Expert 2012

Commented:
Thanks Paul.

ExcelLearner, Is this a continuation of the same problem (29124604) ?
Announcing the Winners!

The results are in for the 15th Annual Expert Awards! Congratulations to the winners, and thank you to everyone who participated in the nominations. We are so grateful for the valuable contributions experts make on a daily basis. Click to read more about this year’s recipients!

Author

Commented:
Hi Graham
, Attached is the images which sows the dim. of the printing paper i am using.

It is 21 *29.7 cm with a 1 mm error. The dimension of the paper is large by 1 mm.

Kindly advice.
deminsion-A4-breadth.jpg
deminsion-A4-length.jpg

Author

Commented:
Graham,

To answer your question, if this question in continuation of my earlier question 29124604, yes and no.

Q: 29124604 pertains to my challenge in setting header and footer margins to ensure I get the desired lines in the print. A relative bigger header margin with smaller footer margin.

When i print the document using my HP deskjet  I see the printout has smaller header margin and bigger footer margin.

To overcome the above challenge, i saved the doc in  a pdf file.

I opened this pdf file in Wondershare pdf element 6 and inverted the document (180 deg rotation). I then printed this document with an expectation that the header (will be bigger now) and footer (will be relatively smaller now).

But even the pdf was printed with smaller header margin and bigger footer margin.

I then suspected if this was an issue with the printer setup. As a consequence, I raised this question.

Hope this clarifies my challenge.

Kindly guide me.
You talk about "correct" and "very large" margins. Can you please specify what you mean by those words?

Gong by the specifications, your printer can print to within 3 mm of all 4 edges of the paper. Is that what you are seeing?

If not, is part of the print clipped off at the edges, or is the entire print shrunk to fit within the "very large" margins?

Can you post a file and a print from it? For the print, post a scan instead of a photo, as scans are MUCH clearer - and your printer has one built in.

Author

Commented:
hdhondt;
thank you. As required please find below


photo 1:       I placed the A4 sheet on the table and marked the direction in which I am inserting the sheet in the printer. The arrows indicate vertical down insertion into the printer.

photo 2:       I placed sheet with vertical down into the HP Deskjet GT 5810

Photo 3:       The page as it appears on the display screen

Photo 4:       Custom margin details of the page (MS word)

printed page scan:      The scan image of the A4 print. The colours were very light so I had changed both contrast and brightness.

Goodnotes format 07 Nov 2018:      The document used for this purpose.


My challenge: In photo 3 the top margin is bigger than the bottom margin. In the pdf document (scanned image of the printout) the top margin is much smaller than the bottom margin.

Can you please guide me, how to fix it.

Thank you
Goodnotes-format-07-Nov-2018.docx
photo-1.jpeg
photo-2.jpeg
photo-3.jpeg
photo-4.jpeg
printed-page-scan.pdf
The Word document has margins of 0.81" (top) and 0.39" (bottom), which seems to be about what you're printing.

Try printing the attached document. It is completely covered by dots, without margins. See what margins the printer gives you.

Note: as you're using A4 paper, why is Word still set for inches rather than mm or cm?
Full-page-fill.docx

Author

Commented:
Hi hdhondt,

Thank you,

Please see below the file names, in sequence, along with it a description of my observations

Set 1 Photo 1      Shows the direction in which I have inserted the paper in the printer. Down arrow indicates the direction the paper is fed into the printer
Set 1 Letter size display      Word document as it appears on display with letter 8.5 * 11 inches
Set 1 Print paper settings      Paper setting of the downloaded file
Set 1 Msg when printing      I chose ‘yes’
Set 1 Photo of A4 print      I am glad to say the header margin is decent but there was footer margin. The dots where till the end of the page.
Set 2 Print and paper settings      Set 2 represents the print when I changed the settings (which was there when the document was downloaded) from letter to A4
Set 2 Photo of A4 print      The print is not as desired
Set-1-Letter-size-display.jpeg
Set-1-Msg-when-printing.jpeg
Set-1-Photo-1.jpeg
Set-1-Photo-of-A4-print.jpeg
Set-1-Print-paper-settings.jpeg
Set-2-Photo-of-A4-print.jpeg
Set-2-Print-and-paper-settings.jpeg
Why are you mixing up A4 and Letter paper? They are not the same: Letter is wider than A4, and A4 is longer than Letter. Are you in the US or in a metric (i.e. non-US) country? What paper size are you actually using - check the box or wrapper?

In case you don't have the box, here are the paper sizes:
A4: 210 x 297 mm (8.27" x  11.7")
Letter: 216 x 279 mm (8.5" x 11")

And, as I have asked before, please post scans, not photos of your prints. As for screenshots, try using the Print Screen (or PrtScn) button on your keyboard; then paste it into Paint (or any other image software).

Author

Commented:
hi hdhondt,

Thank you for your time.

I have taken screen dumps for the following two:
1. Set 1: the screen dump includes settings for the word file received as is.
2. Set 2: I have changed the paper size to A4.

I tried to scan both the print, but I could not with my HPDeskJet.

I will try to get it scanned in one of the local shops. In the meantime I am posting the photos.

Kindly guide me.
Good-notes-template-screen-dump.docx
set-1.jpeg
set-2.jpeg
You're still trying to print an A4 document on Letter paper - at least, that's what the driver/Word thinks. Where did you "change" the paper size? Note that, changing paper size when you go to print has no effect on Word. To change the paper size you must do that in Page Setup.

Your set-1 photo looks about right if I assume that you are printing Letter onto A4. Remember that A4 is 18 mm longer than Letter, hence a Letter page will not fill the full length of an A4.

However, you have not answered any of my questions. I still have no idea what size paper you are actually using in the printer. I noticed you are located in the UK. If that is correct, you should be using A4 paper as the UK is now metric. In that case the driver setting for Letter, as well as the Word setting for inches, are both wrong. However, until you can confirm your actual paper, that is only a guess.

Please answer the questions in my previous post.

Don't worry about getting the pages scanned in a shop; your last photos were reasonably clear. However, why can't you scan? Is this printer correctly and fully set up? Did you install from the CD; if not, how did you install the driver?

Note that this post contains additional questions. Please provide some answers.

Author

Commented:
You're still trying to print an A4 document on Letter paper - at least, that's what the driver/Word thinks. Where did you "change" the paper size? Note that, changing paper size when you go to print has no effect on Word. To change the paper size you must do that in Page Setup.


Answer: The dimension of the paper I used for printing is 210mm * 297mm. I want to print my goodnotes on A4 (210mm * 297mm). So I do not intend to change the paper size.

Your set-1 photo looks about right if I assume that you are printing Letter onto A4. Remember that A4 is 18 mm longer than Letter
Answer: I am printing on A4 (210mm * 297mm) paper.

, hence a Letter page will not fill the full length of an A4.
Question:  Can I change the word document in MS word to fit to A4 so that I can get proper alignment of top and bottom margins? Please guide me.

However, you have not answered any of my questions. I still have no idea what size paper you are actually using in the printer.
Answer: I am printing on A4 (210mm * 297mm) paper.

I noticed you are located in the UK. If that is correct, you should be using A4 paper as the UK is now metric.
Answer: Yes, the EE id is showing UK region. But currently I am in India.
In that case the driver setting for Letter, as well as the Word setting for inches, are both wrong.
Question: Kindly guide me how to change it.

However, until you can confirm your actual paper, that is only a guess.
Answer: I am printing on A4 (210mm * 297mm) paper.

Please answer the questions in my previous post.
Answer: hope I have answered them now.


Don't worry about getting the pages scanned in a shop; your last photos were reasonably clear.
Answer: ok.
However, why can't you scan?
Answer: I generally can scan all the documents. But these A4 sheets I could not scan. The printer did not show any scanning result and there was no error message. I then scanned my HSBC bank statement. The results were as usual good.

Is this printer correctly and fully set up? Did you install from the CD; if not, how did you install the driver?
Answer: I guess the HP Desket GT5810 printer is fully setup. Until this goodnote templates exercise, I had no issues either with scanning or printing. Since my HPX360 did not come with cd drive, I have upload the driver setup files from CD/DVD to Dropbox and then installed the driver on my HP X360 from this location.


Note that this post contains additional questions. Please provide some answers.

Answer: hope I have answered them now.




Hdhondt, What am I trying to achieve:
Thank you for your time.
I am attaching two snaps:
snap-cursive writing: The fourline format on this exercise is what I am trying to implement as a template for my good notes. The reason is, I need my handwriting to be clear for all the theorems I write. Theorem includes both description and formulae. I think I can achieve better alignment with this set of four lines.

Snap-Theorem: This is the photo of my notes as it appears on my ipad-pro. I did not know how to attach the file from my google backup (not as a zip file), so I am attaching a snap.

If you can use my template to accommodate the goodnote, I am fine.
If you can help, please helpme.

Thank you once again for your time.
Cursive-writing.jpeg
Gootnotes-mynotes.jpeg
India is metric, as well as the rest of the world (except the US, Liberia, and Myanmar). So you need to set your PC so it uses metric units.

To set your PC for metric units, go to Control Panel > Region > Additional Settings and select Metric as the Measurement System. While you're there, check that all other settings are correct for your location.

Next, to set the driver so it defaults to A4, go to Devices and Printers. Right-click the printer and select Printer Properties. Click the Advanced tab and then the Printing Defaults button. Somewhere in there (depending on your printer) you can select Paper Size. Select A4 and click OK. Now click the General tab, the Printing Preferences button, and if necessary select A4 there as well.

Now start Word and create a new document. If you go to Page Setup > Paper you should see it is A4. Note that Word saves page size with the document, so, for any saved document you will need to go to Page Setup, select A4 as the size and the Save the document. If you don't do that it will be treated as a Letter document printer on A4 paper. Note that, when you change paper size, Word will re-paginate, so the position of text and graphics may move on the page.

As for the 2 photos you posted  this time, they are a page from a notebook (cursive-writing) and a handwritten page (Goodnotes-mynotes), I don't understand what you want me to say about them. All I can say is that they are not on the PC, nor on the printer. If they are A4 size, then photocopying them should work fine.

The "snap theorem" photo is not attached.

Author

Commented:
Hdhondt,

thank you for your time.

Please find attached my observations during the printersetup change and post printing the Goodnotes template. I am now happy with the top and bottom margin. Do you find it correct now (all values aligned)? kindly suggest if any further changes are required.

I have also identified two areas where i am not clear. I have included these in the form of questions towards the end of the document. Can you please spare a few more minutes to help me understand.

Thank you for your time once again.

Thank you
My-template-post-printer-setup-chan.jpeg
Post-printer-setting-msg.docx
Your setup now looks fine. The Word warning about margins is OK too, as I created the test document with 0 margins, and, according to the specs, your printer needs at least 3 mm.

I don't understand why the printed page seems to show header (25 mm) and footer (15 mm) when they are not ticked in Word. I'm somewhat guessing about the measurements, as your photo is out of focus - that is a common problem with photos.

There is one thing I forgot to tell you: you need to tell Word to use metric units. Go to File > Options > Advanced > Display > Show measurements in units of: and select millimeters or centimeters.

Re your questions:
Q1. Your printer can use different paper sizes. You should select A4 there.
Q2. The "available paper" should not matter; I have seen that list all kinds of impossible sizes (e.g. A0 in an A3 printer!). I don't know your printer, but make sure that any sliders in the paper slot are firmly against the paper.

Author

Commented:
Thank you hdhondt.

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial