troubleshooting Question

Excel Table - Adding Rows when First Column has Data Validation

Avatar of Steve Monk
Steve MonkFlag for United States of America asked on
Microsoft OfficeMicrosoft ExcelMicrosoft SharePointACTVBA
10 Comments1 Solution348 ViewsLast Modified:
Excel Table Support.
I have created a Table in an excel worksheet where users will be expected to add new rows manually. Note that this document will be a shared document on Sharepoint - so I cannot use any VBA etc.

I have created a number of other tables in the workbook that act as Data Validation lists. The data validation etc is working fine.

However - this is my problem. The user only has to enter two pieces of information in the table - and both pieces of data are entered into the first two cells/columns of the table. Normally this works perfectly - you just go to the first row under the table and begin typing - and when you tab to the next cell - the table automatically expands to add the row etc.
However, the first column (and second column) are both controlled by a Data Validation list.

The issue is - if you click on the cell below the table - the data validation is not available yet (as the table has not expanded) - so the person cannot "Select" from the list. If they attempt to type something - if they get it wrong and tab to the next column then they will of course get an error - because the table will expand and the cell now contains validation - so they either have to retry or cancel - both of which "remove" the new table row added - so the validation goes away - so they cannot select from the drop list (as it no longer exists on the cell).
So I am kind of between a rock and a hard place. I want to make it as simple as possible - basically being able to select from the right values in a new row - but they are not going to do the whole "click on the bottom row of the table, right click and select insert, then select "Insert table row below" - thats just not going to happen.

Anyone have any bright ideas on how I can allow selection or table row creation "easily" when you have data validation in the first column?
ASKER CERTIFIED SOLUTION
Steve Monk
Director

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