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Outlook - move emails with very similar domains to a folder

Murray Brown
Murray Brown asked
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Hi

In an endeavor to stop fake Outlook emails coming from domain names that are very similar to our company's domain name I have created a rule
to move all emails from our company domain name into a sub folder.
I would like to also move emails from very similar domains (eg where one letter has been changed) into another folder. Can anyone suggest
what sort of rules might be set up to do this.

Thanks
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Andrew LeniartIT Professional | Freelance Journalist | Looking for Opportunities
Author of the Year 2019
Distinguished Expert 2018

Commented:
Hi Murray,

Are the fake domains always consistent? Ie: are they always the same fake domain name? If so, then you should be able to achieve that quite easily with Outlook's built-in rules, but I'd need more info first.

Is this an office with each workstation having its own standalone version of Outlook installed?
Is Microsoft Exchange server or Office 365 in use?

The solution will differ depending on your environment - please provide as much info as you can and I can adjust your topics selection to make your question visible to a lot more suitable experts as well.
Murray BrownASP.net/VBA/VSTO Developer

Author

Commented:
Hi Andrew

Thank you for your comment. This is an office with no exchange server. Just individuals connecting to a wifi internet connection each with Microsoft Office desktop version (not Office 365). Also the fake emails come from different email addresses.

Thanks
IT Professional | Freelance Journalist | Looking for Opportunities
Author of the Year 2019
Distinguished Expert 2018
Commented:
This is an office with no exchange server. Just individuals connecting to a wifi internet connection each with Microsoft Office desktop version (not Office 365). Also the fake emails come from different email addresses.

Thanks for clarifying Murray. That being the case, what you want to do "can" be achieved with Outlook rules, however, if those fake email and domain changes frequently differ as you've indicated, then the rules you created would regularly need to be updated and even deleted in some cases as you could end up with quite a number of them.

If you would like to give me an example of how those email addresses and domains differ, I'm happy to guide you in creating a rule. You can use fictitious email and domain names if you like, just show me an example of the format and what it is that's changing.

However, having said that, I would urge you to consider using a third party anti-spam solution on each of those workstations that will be far easier to maintain, and also give you a lot more power at your fingertips to not even allow that garbage into Outlook in the first place. Please take a look at the following articles I've written on a utility I've used for many years called Mailwasher Pro.


The above articles deal with the utility I've mentioned and discuss some of its functions that will make your problem much easier to deal with in the long term, and the majority of which can not be done using Outlook rules.

If you would rather continue to use Outlook Rules to deal with your problem though, then please show me some examples of what changes are happening as requested above, and I'll guide you in creating a suitable rule to achieve what you want.

I hope that's helpful.

Regards, Andrew
Murray BrownASP.net/VBA/VSTO Developer

Author

Commented:
Thank you very much