VB Script Help

Robert Chad
Robert Chad used Ask the Experts™
Hi all

I am trying to write a script to produce signatures for users
i found one here that works well https://www.experts-exchange.com/articles/11911/Standardized-Outlook-signatures-using-Active-Directory-and-Word-Template.html but i want to add the users photo from active directory to the script and can not seem to get it to work
i know the attribute i need to call (thumbnailPhoto) but cant seem to get it to insert into the signature

has anyone done this and can help me here ?
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If you want an easy life have a look at crossware.  Used in several places and works brilliantly on exchange and Domino servers putting controlled signatures on emails regardless of from phones pc or whatever... Will look back later when on pc free VB script way!
Robert ChadIT Manger


Hi Steve thanks but i dont really have the option to do via exchange need to script it at the outlook client

How are you using it at the moment, one-off script to run for a user or every time during login etc?  I'm thinking easiest way might be to have photos available either pre-extracted or extracted from AD during login if not already present to a know location, e.g.

\\server\share\photos\user.name.jpg or h:\myphoto.jpg in location on each users network drive or similar, or in their local profile c:\users\user.name\myphoto.jpg

Given that could then have the word template insert picture from known location based on username or fixed path of "%userprofile%\..\myphoto.jpg" or "h:\myphoto.jpg" say?

Otherwise I think would have to extract the photo to a known file location anyway and then insert into the word doc.

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Robert ChadIT Manger


Steve i am using This VBS script that fills a word template with AD details modified to suit our environment
 i could put the photos in their home directory
i just need to know how i would then load it into the correct location on the word template but haven't been able to work that out
the rest of the script is working fine just need to sort the photo out

'Option Explicit
On Error Resume Next
'Create Outlook signature from Word template

'----- Declarations -----
Const wdWord = 2
Const wdParagraph = 4
Const wdExtend = 1
Const wdCollapseEnd = 0

'----- Modify these variables appropriately ----
strTemplatePath = "\\server\Signatures\"
strTemplateName = "ACME_Signature_Template.docx"
strReplyTemplateName = "ACME_Reply_Signature_Template.docx"

'----- Connect to AD and get user info -----'
Set objSysInfo = CreateObject("ADSystemInfo")
Set WshShell = CreateObject("WScript.Shell")

strUser = objSysInfo.UserName
Set objUser = GetObject("LDAP://" & strUser)

strFirstname = objUser.FirstName
strLastName = objUser.givenName
strInitials = objUser.initials
strName = objUser.FullName
strTitle = objUser.Title
strDescription = objUser.Description
strOffice = objUser.physicalDeliveryOfficeName
strCred = objUser.info
strStreet = objUser.StreetAddress
strLocation = objUser.l
strPostCode = objUser.PostalCode
strPhone = objUser.TelephoneNumber
strMobile = objUser.Mobile
strFax = objUser.FacsimileTelephoneNumber
strEmail = objUser.mail
strWeb = objuser.wWWHomePage

'----- Apply any modifications to Active Directory fields -----
'Use company info page if user does not have a Linked-In account specified
 if strweb = "" Then strweb = "http://www.linkedin.com/company/58654"

'----- Open Word template in read-only mode {..Open(filename,conversion,readonly)} -----
Set objWord = CreateObject("Word.Application")
Set objDoc = objWord.Documents.Open(strTemplatePath & strTemplateName,,True)
Set objEmailOptions = objWord.EmailOptions
Set objSignatureObject = objEmailOptions.EmailSignature
Set objSignatureEntries = objSignatureObject.EmailSignatureEntries

'----- Replace template text placeholders with user specific info -----
SearchAndRep "[Name]", strName, objWord
SearchAndRep "[Title]", strTitle, objWord
SearchAndRep "[Phone]", strPhone, objWord
SearchAndRep "[Mobile]", strMobile, objWord
SearchAndRep "[Fax]", strFax, objWord
SearchAndRep "[OfficePhone]", strOfficePhone, objWord
SearchAndRep "[email]", strEmail, objWord
SearchAndRep "[web]", strWeb, objWord

'----- Replace template hyperlink placeholders with user specific info -----
SearchAndRepHyperlink "[email]", strWeb, objDoc
SearchAndRepHyperlink "[web]", strWeb, objDoc

'----- Set signature in Outlook -----
Set objSelection = objDoc.Range()
objSignatureEntries.Add "Full Signature", objSelection
objSignatureObject.NewMessageSignature = "Full Signature"

'see note below if a different reply signature is desired
objSignatureObject.ReplyMessageSignature = "Full Signature"

'----- Close signature template document -----
objDoc.Saved = TRUE

'note...if a different reply signature is desired, copy above code from the
'open template section.  This time through open
'the reply template instead.

'----- Subrouting to search and replace template text placeholders -----
Sub SearchAndRep(searchTerm, replaceTerm, WordApp)
    WordApp.Selection.GoTo 1
    With WordApp.Selection.Find
        .MatchWholeWord = True
        .Text = searchTerm
        .Execute ,,,,,,,,,replaceTerm
    End With
End Sub

'----- Subrouting to search and replace template hyperlink placeholders -----
'         Note this can be picky...if it does not work re-create hyperlink in the template
Sub SearchAndRepHyperlink(searchLink, replaceLink, WordDoc)
      Set colHyperlinks = WordDoc.Hyperlinks
      For Each objHyperlink in colHyperlinks
          If objHyperlink.Address = searchLink Then                                
              objHyperlink.Address = replaceLink
            End If
End Sub

OK assuming you have the image file already extracted you should be able to do something like this, I would suggest a cell of a table that has been set to a fixed size - row height, column width and turn off autofit (like script below does)

With WordApp.ActiveDocument.Tables(1)
    .AllowAutoFit = False
    .Cell(1, 1).VerticalAlignment = 1 'wdCellAlignVerticalCenter
    .Cell(1, 1).Range.ParagraphFormat.Alignment = 1 ' wdAlignParagraphCenter
    .Cell(1, 1).Range.InlineShapes.AddPicture FileName:="H:\myphoto.jpg", LinkToFile:=False, SaveWithDocument:=True
End With

Earlier in the script or as one-off job could pull all the images out into user home drives or into a shared "user photos" directory?
Robert ChadIT Manger


thanks Steve

i will give this a go on Monday see how it works

should i put this in a specific place in the script ?
Robert ChadIT Manger


OK so tried this but it is erroring what am i missing

'----- Find and Insert User Photo  -----
With WordApp.ActiveDocument.Tables(1)
    .AllowAutoFit = False
    .Cell(1, 1).VerticalAlignment = 1 'wdCellAlignVerticalCenter
    .Cell(1, 1).Range.ParagraphFormat.Alignment = 1 ' wdAlignParagraphCenter
    .Cell(1, 1).Range.InlineShapes.AddPicture FileName:="C:\Kyle.jpg", LinkToFile:=False, SaveWithDocument:=True
End With
Hmm, have a go with this instead... comes of not doing it from PC, sorry!

You already have a handle onto the word document with objDoc so can use that, objWord was needed not WordApp, I had seen than in the subroutine further down.

With objDoc.Tables(1)
    .AllowAutoFit = False
    .Cell(1, 1).VerticalAlignment = 1 'wdCellAlignVerticalCenter
    .Cell(1, 1).Range.ParagraphFormat.Alignment = 1 ' wdAlignParagraphCenter
    .Cell(1, 1).Range.InlineShapes.AddPicture "c:\kyle.jpg", False, True
End With

Open in new window

If you want to see it working you could add this for test purposes:



That is assuming there is that one table in the document and top left hand cell of that table to fill in with picture and table sized how you want it - with any other attributes like borders, backgrounds etc. set how wanted already.

If you want to pull out the image from AD on the fly can look at that if this works for the Word bit.
Robert ChadIT Manger


Steve thanks that works now for a static image but if i need to source a different image per user how would i add this ? i can place all the images in a network share if that is easier ?

When on pc later will show, can either see if we can extract the images in the fly from AD for you or if you had ask the photos in a duty based on the username or in the same path for each person, i.e. in their home drive path ( open to users fiddling I suppose ) then in script point at file based on the username.
I.e. singing like this, very fiddly from phone on EE site:

    .Cell(1, 1).Range.InlineShapes.AddPicture "\\server\share\userphotos\" & strUser & ".jpg", False, True

Or could let d use strFullname if preferred.
Robert ChadIT Manger


i have it working by putting the photo in their home drive and naming the file the same for all users  but it is a manual process to put the photo there for all users was hoping i could point to a directory or AD and grab the photo based on logged in user

We can, just not trivial to work out without PC in front of me from phone :-)  When I'm on PC later on will combine code with what you have.  There are various example scripts online.

Are you intending this to run every time from a login script or run it once to create their signature?
Robert ChadIT Manger


yes planning to run at logon via script

Not forgotten... been busy, got appointment in morning (Uk time) will look after that.

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