Email disclaimer

jackm1
jackm1 used Ask the Experts™
on
Email Disclaimer for all staff`s email sent for our organization. I have worked on  the  Mdaemon  mail servers but I never had to do this on a Exchange mail server-We our running Exchange 2010.
Our IT Dept.Needs to put a disclaimer at the bottom of all emails sent out. As I look on line and do research,I see there is  a way  by using a transport rule.
Just want to check and see whats the best ans safest way. Also, we would like to do a test before sending them out to all users. Could you give me a step by step guide of creating and plus a way to just send it to certain users.?
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Distinguished Expert 2017
Commented:
Add an outgoing transport rule apply it to a test user, and have that user send a test message.
When ready, apply the rule to all outgoing emails from your users.



https://docs.microsoft.com/en-us/exchange/security-and-compliance/mail-flow-rules/disclaimers-signatures-footers-or-headers
Here is a detailed guide on how to create the disclaimer-adding transport rule:
How to set up email signatures and disclaimers on Exchange Server 2010
When you start the wizard, in the second step you can specify the conditions. Usually, the best way to test is to apply the disclaimer for your account and for internal messages only and send a test email afterward. Later on, you can set up conditions and exceptions to apply the disclaimer only to selected emails.
Apart from the disclaimer, you can use the transport rule to add personalized email signatures to emails. You can use the free email signature generator to generate HTML code with the correct AD placeholders.
If you have any additional questions, do not hesitate to ask.

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