copy used range of a worksheet to another worksheet using VBA

Andreas Hermle
Andreas Hermle used Ask the Experts™
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Dear Experts:

I would like to run a macro on an excel worbook with the following requirements:

1. copy the used range of worksheet 'overview' to a worksheet named 'my_custom_sets'. There are filtered rows in the 'overview' worksheet as well as blank rows. Only the visible cells are to be copied.
2. if there is already data on the 'my_custom_sets' worksheet (i.e. the macro has already been previously activated) a macro has to tell the user: "there is already data on the 'my_custom_sets' worksheet! If you continue, this data will be fully overwritten. Do you really want to do this? If the user presses 'YES' the copied and pasted data replaces the current data in the 'overview' worksheet. If the user presses 'NO' the macro is to abort.

Help is very much appreciated. Thank you very much in advance.

Regards, Andreas
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NorieAnalyst Assistant

Commented:
Andreas

Can you clarify which sheet you are copying from and which sheet you are copying to?

In the first part of your question it appears you want to copy from 'overview' to 'my_custom_sets' but in the second part it appears you want to copy to 'overview'.
Andreas HermleTeam leader

Author

Commented:
uppps, Norie you are right, thank you for bringing this to my attention.

I have edited the initial question accordingly.

Thank you
Rob HensonFinance Analyst

Commented:
Sounds like you may be able to use Advanced Filter function.

Advanced Filter can be used to extract data from a data-set based on a set of criteria and copy that extracted data to another sheet.

I have also done something similar in the past using slicers. The slicers were used to apply the filters and then a routine to extract the results.
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Roy CoxGroup Finance Manager

Commented:
You would need VBA for AdvancedFilter to copy the result to another page. I've posted several example and it also depends on the data layout.
Andreas HermleTeam leader

Author

Commented:
Hi Rob,
thank you very much for your help. I know what you are talking about, but in my case I would like to have a macro code

Hi Roy,
thank you very much for your post. I have searched thru your posted examples but regrettably was not able to find an appropriate one. Do you think you could help me with that?

Thank you very much to both of you for your valuable help.
NorieAnalyst Assistant

Commented:
Andreas

When you say this
if there is already data on the 'my_custom_sets' worksheet
do you mean if there is any data on 'my_custom_sets.
Rob HensonFinance Analyst

Commented:
@Roy
You would need VBA for AdvancedFilter to copy the result to another page.
Not strictly true; before starting the Adv Filter wizard if you put the cursor on a different sheet to the data you can specify that sheet as the destination for the filtered result.

Admittedly, in order to give the option of clearing the existing data it would need VBA. The Advanced Filter will overwrite the data but only to the extent of the replacement data; if the new filter result is smaller than the previous result it will only partially overwrite the previous set.
Rob HensonFinance Analyst

Commented:
As always, some sample data would be helpful. Please show the source data and the result required.
Roy CoxGroup Finance Manager

Commented:
Rob

I'm sure I used that method many years ago, but it fails for me now.

Here's a simple demo workbook
AdvancedFilter_Example.xlsm
Andreas HermleTeam leader

Author

Commented:
Dear all, thank you very much for the overwhelming support and I am very sorry for the delay in getting back to you. I will now see to it during the day. Thank you very much.
Andreas HermleTeam leader

Author

Commented:
Hi Roy,

very nice piece of coding which I could come in handy under other circumstances.

In the meantime I came up with my own solution but this is really crude coding, since I used 'selection'.

If anyone of you could amend this code and give it a professional touch by using the range object, please.

Help is very much appreciated. Thank you very much in advance.

Regards, Andreas

copy_visible_cells_to_another_sheet.xlsm
Group Finance Manager
Commented:
I'm not clear what you are doing. You seem to just be copying the contents of sheet 1 to sheet 2. If that's correct then why not simply copy the sheet?

I've tidied your code

Sub copy_visible_cells()

Dim Wss As Worksheet, Wst As Worksheet
Dim pRng As Range
Dim i As Integer

Set Wss = ThisWorkbook.Worksheets("overview")
Set Wst = ThisWorkbook.Worksheets("my_custom_sets")
'Wss.UsedRange.Copy Destinaton:=Wst("A1").Paste

Wst.Cells.Clear
Wss.UsedRange.SpecialCells(xlCellTypeVisible).Copy

Wst.Range("A1").PasteSpecial xlPasteValues
Application.CutCopyMode = True
End Sub

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Andreas HermleTeam leader

Author

Commented:
Dear all, thank you very much for your valuable help.  I really appreciate it.

Special thanks to you Roy.

Regards, Andreas
Roy CoxGroup Finance Manager

Commented:
Pleased to help

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