Keeping multiple Word documents synchronized

I am creating a document that will probably be 30 – 40 pages – maybe longer.  Different parts of this document need to be read by different groups of people and what is needed by some groups will also probably be confidential, and therefore not available, to other groups.

Is there a way of having sub-documents, tailor made for each group with only the parts of the "master" document that they need, whilst only having to edit the master document?  I’m thinking something like links in the sub-documents to the sections that will pull the latest version of that part of the master document into the various sub-documents.

Can this be easily done?

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Jackie Man IT ManagerCommented:
You need to split out the document into different sub documents with different name according to its part and share each sub documet to the respective group of users.

When you want to read the document as one single document, merge all sub documents into one file.
You can bring together a number of document files into a Master view or split one into several parts

It is done via the Outlining view. Note that clicking the ShowDocument button causes the Master Document group  to expand and gain more buttons (Create, Insert &c)
gerlisAuthor Commented:
That's interesting, I didn't realise that was possible.  Although it's the opposite way round to what I wanted (I had hoped for a master document that could feed various sub-documents), I'll give that a try as it could work for me.

When you edit and save the master document, changes would be available in  any sub-documents that are affected when they are subsequently opened. Note that this does not facilitate multiple simultaneous editors for a (sub) document.
gerlisAuthor Commented:
Thank you both for your suggestions.  I tried it and it did work.  But, it wasn't quite what I wanted.  I did some further research and found that the "Includetext" field does exactly what I wanted to achieve.  It allows me to bookmark each part of the master document and then create Includetext fields in the sub-documents for each part of the master that I want to appear in each sub-document.  Any changes made in the master- now appear in the subdocuments.

Thanks again for the suggestions.

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Microsoft Word

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