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MS Access Trail
I'm using the following code to track changes in an Access db. There are two Pages main form and sub form (Profile Card Status and Travel Document). The code works as expected when I add new records.... the tblAuditTrail is updated with the recordID and action ("New") for both the main form and sub form , however when I delete a record the recordID is not recorded for the main form in tblAuditTrail. The action is recorded correctly "Deleted". The sub form is not updated for the recordID and action ("Deleted). Thanks
Main Form:
Subform:
Main Form
Subform
Sub AuditChanges(frm As Form, IDField As String, UserAction As String)
On Error GoTo AuditChanges_Err
Dim cnn As ADODB.Connection
Dim rst As ADODB.Recordset
Dim ctl As Control
Dim datTimeCheck As Date
Dim strUserID As String
Set cnn = CurrentProject.Connection
Set rst = New ADODB.Recordset
rst.Open "SELECT * FROM tblAuditTrail", cnn, adOpenDynamic, adLockOptimistic
datTimeCheck = Now()
strUserID = Environ("USERNAME")
Select Case UserAction
Case "EDIT"
For Each ctl In frm.Controls
If ctl.Tag = "Audit" Then
If Nz(ctl.Value) <> Nz(ctl.OldValue) Then
With rst
.AddNew
![DateTime] = datTimeCheck
![UserName] = strUserID
![FormName] = frm.Form.Name
![Action] = UserAction
![RecordID] = frm.Form(IDField).Value
![FieldName] = ctl.ControlSource
![OldValue] = ctl.OldValue
![NewValue] = ctl.Value
.Update
End With
End If
End If
Next ctl
Case Else
With rst
.AddNew
![DateTime] = datTimeCheck
![UserName] = strUserID
![FormName] = frm.Form.Name
![Action] = UserAction
![RecordID] = frm.Form(IDField).Value
.Update
End With
End Select
AuditChanges_Exit:
On Error Resume Next
rst.Close
cnn.Close
Set rst = Nothing
Set cnn = Nothing
Exit Sub
AuditChanges_Err:
MsgBox Err.Description, vbCritical, "ERROR!"
Resume AuditChanges_Exit
End Sub
Main Form:
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Me.NewRecord Then
'Calls modAudit function to record new records to Audit Trail
Call AuditChanges(Me, "PID", "NEW")
Else
'Calls modAudit function to record edits to Audit Trail
Call AuditChanges(Me, "PID", "EDIT")
End If
End Sub
Subform:
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Me.NewRecord Then
'Calls modAuditSub function to record new data to Audit Trail
Call AuditChanges(Me, "TID", "NEW") 'original
Else
'Calls modAuditSub function to record edits to Audit Trail
Call AuditChanges(Me, "TID", "EDIT") 'original
End If
End Sub
Main Form
Private Sub Form_AfterDelConfirm(Status As Integer)
If Status = acDeleteOK Then Call AuditChanges(Me, "PID", "DELETE")
End Sub
Subform
Private Sub Form_AfterDelConfirm(Status As Integer)
If Status = acDeleteOK Then Call AuditChanges(Me, "TID", "DELETE")
End Sub
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