Dealing with an IT Outsourcing company


I am a new IT Specialist for a Financial company, and I use to be in charge of everything in my previous job. From IT Administrator, IT Technician, IT Support, and Network engineer plus any other big project we had. Now, I am in the same role, and an IT-Outsourcing company hosts our server and services. I had the same in my previous job, and I was employed to reduce the IT costs, which I did.

On my last job I had an agreement with the IT Outsourcing about have access to our server "Windows Server 2008 and Exchange 2010 plus all the passwords so I could give proper support in house. When I was on holidays, the IT Outsourcing company used to take over. Now, with this new job also and have an IT Outsourcing they are refusing to give me the passwords and settings we use to provide the necessary support. I want to find a way to deal with the IT company so I can use the support in the house.

That might seem to be a silly question, but I would like to hear from the IT Managers that had this experience.

Could you tell me where I could get the best advice in regards on how to deal with this situation?

I hope to hear from you soon.

Best regards,
mallonyIT SpecialistAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

JohnBusiness Consultant (Owner)Commented:
We work in concert with our consultants to make sure everyone can work effectively.

This is really a question for your company management. If they wish you to be able to provide support, then they will assure you have the passwords

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
MLV CMCommented:
I can see both sides of this and it really depends on the SLA and contract.  To me you should have all the passwords to your assets.  The outsourced IT resources might feel that they are responsible for everything and carry that a little too far and deny your request for all the passwords.  Fundamentally you might need to look for a new outsourced vendor that agrees with your management style.
mallonyIT SpecialistAuthor Commented:
Jon has made a good point but MLV CM explained with a bit more detail.
Your Guide to Achieving IT Business Success

The IT Service Excellence Tool Kit has best practices to keep your clients happy and business booming. Inside, you’ll find everything you need to increase client satisfaction and retention, become more competitive, and increase your overall success.

JohnBusiness Consultant (Owner)Commented:
Thanks and happy to help
KimputerIT ManagerCommented:
With these strict policies in place from the outsourced IT company, I'd expect:

- you probably pay extreme premium price
- issues are solved almost real-time or extremely fast

If you wish to pay less, or issues aren't solved that fast, you should talk to your own management to change IT company, or force current company to adjust to your needs (lower premium, share passwords).
Obviously, the agreement will definitely have a overhaul in the "accountability" section.
David FavorLinux/LXD/WordPress/Hosting SavantCommented:
First, you must implement the policies of the people paying you.

1) If your management determines only your outsourcing company should have full access to your data... well... that's it, this task is complete...

2) If your management determines you or someone internal should have all passwords, then you will likely have to migrate all your data out of your current outsourced system.

Then retire the system.

This is not a matter of right or wrong. It's a matter of policy you set.

If you policy changes from #1 to #2, then best to get rid of your current outsourcing company, as working with them will always be a struggle.
Philip ElderTechnical Architect - HA/Compute/StorageCommented:
In my mind all passwords and access belongs to the company therefore _someone_ in the company should have them in a password vault of some sort.

If that is not the case, then who owns the equipment? If the outsourcing company owns the equipment and the licensing then that would explain the no-go for access.

Perhaps a discussion with management, as already mentioned, is on order to clarify exactly what needs to be done and how.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
IT Risk Management Plan

From novice to tech pro — start learning today.