davebo4503
asked on
Quickbooks invoice PDF filename format
quickbooks - creating and emailing invoices leads to QB generating a filename like Inv_####_from_companyname_
Need to find out how the random number at the end is derived, what it's used for, and why it's included in the invoice file name. Also whether it can be removed.
Need to find out how the random number at the end is derived, what it's used for, and why it's included in the invoice file name. Also whether it can be removed.
ASKER
QuickBooks Desktop and example like you said.
How is the number derived? i.e. is it based on date/time?
Anything identifiable about it?
How is the number derived? i.e. is it based on date/time?
Anything identifiable about it?
7736 has nothing to do with today's date (normal format) or time (normal format) that I did this sample today.
So as far as I know - just random and not important.
You would have to see if Intuit support can shed any light.
As I noted, I am fairly sure it is just a uniqueness identifier because the rest of the string may not be unique.
So as far as I know - just random and not important.
You would have to see if Intuit support can shed any light.
As I noted, I am fairly sure it is just a uniqueness identifier because the rest of the string may not be unique.
ASKER
Thanks - Intuit support was of no help. They actually said the number was created by my PDF program, then that it was based on the invoice template. Both incorrect far as I can tell.
What would you gain by this? It is just a uniqueness number.
ASKER
I just wanted to know the significance of the number and how it is derived. Since these get sent to clients it is potentially confusing for all parties.
By the way, I see this sort of numbering (random in PDF) in PDF files created by scanning on our Xerox machines. Again nothing important and I rename the files
Since these get sent to clients it is potentially confusing for all parties.
So far for me, it has not been. The email comes from me and the PDF is my invoice. It always gets paid.
So far for me, it has not been. The email comes from me and the PDF is my invoice. It always gets paid.
ASKER
Thanks - It hasn't always been this way - I've used QB for years and this is new in the last 1 or 2 versions - oddly it's not explained anywhere that I could find - even through QB support - so thanks for the feedback.
ASKER CERTIFIED SOLUTION
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Batch invoices or Single Invoice?
I just set up an Invoice to email from QB Desktop.
The PDF file is called: Inv_123_from_mycompanyname
The only number "not mine" is the number at the end and that is entirely normal. It happens all the time. It is included to ensure uniqueness in the file name. If there is more than one company job to the invoice, the invoice number may possibly be the same
So long as the first number is your own invoice number, then just let the system create and email the files.
What you see above is completely normal for QuickBooks.