Searching in file content on network or mapped drives

Tom Skowyrski
Tom Skowyrski used Ask the Experts™
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We need to search (Windows search) in file content (.html saved files) to find ie: names of the people in forms etc. and we need to search on network shares or mapped files. Though the shares are indexed on the server, on workstations we cannot find any file with the desirable content. I read once that the solution is to set the mapped folder to be available offline but we can't use it in our environment. Are there any other way to get searching in the file content on mapped drive or in the shared folders? I tried Agent Ransack and it's working without any problems - doesn't matter if it's local or network drive(share) but we want to use windows search instead of any other third-party software.
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Vikas BhatExperienced IT Infrastructure Services/operations Manager

Commented:
Easier will be to add the network drive \ path in windows indexing options so that your network location in indexed.

https://www.online-tech-tips.com/windows-10/add-network-folder-to-windows-search-index/
SteveArchitect/Designer

Commented:
You dont need to index it to search, its just faster. Indexing the shared driver may cause unnecessary traffic/processing for both the client(s) and servers unless you need the searches to be lightning fast.

Click in the search box in explorer and notice the 'search' tab appears in the top of the explorer window.
Click in here and select 'Advanced options'
In here you can include file contents in searches even when not indexed.
Technical Specialist
Awarded 2017
Distinguished Expert 2018
Commented:
RIght-click and select Make available offline
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Author

Commented:
Regarding (vikas) adding mapped network drive we were worrying that it may not be indexed as users use their laptops all the time and they travel a lot.

Regarding (steve) advanced search that may work for us but I wonder how fast it will be as the folder in question has some 7000 HTML files with information and it's mostly that information that users need to be able to find. We have gig wired network and 0.8gig wifi network (both connected to the same network switch and SBS 2011).

Regarding (shaun) making it offline, we were just not sure about this one as we are, kind of old fashioned and do not trust users, so we prefer to keep all of the files on the server.

Since Windows Server is indexing the files, is there a way for the workstations to be able to use that instead of indexing again? Isn't there some role or feature we can add to the server?
Shaun VermaakTechnical Specialist
Awarded 2017
Distinguished Expert 2018

Commented:
Regarding (shaun) making it offline, we were just not sure about this one as we are, kind of old fashioned and do not trust users, so we prefer to keep all of the files on the server.
Making files available offline does not remove it from server. It will solve your issue because it will then be indexed. Alternatively install desktop experience on server

Author

Commented:
Yes, I know that it will not delete them from the server, I just don't trust users.

We have Desktop Experience installed. How can we utilise it for this purpose?
Vikas BhatExperienced IT Infrastructure Services/operations Manager

Commented:

Author

Commented:
we are implementing Offline Files just for that folder mapped as a new network drive through GPO

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