Google Drive - Password Protect a Folder - Drop files into, then protected
Hi guys,
I have a client that needs to LOCK - Password Protect a Folder on Google Drive, local & online versions...
They have a couple computers & staff has access to their google drive folders online & local versions.
They want to be able to have an ADMIN folder where they would put files that only can be accessed by the higher staff.
Can this be accomplished?? I am not sure I am looking at this the right way, but the result of locking 1 folder is what I need, that would need a password to enter that folder, can this be done?
I know they can password protect let say a Word or Excel file as they go, but they want to be able to just drop a file in the protected folder & then it be Locked... can this be done??
Oh yea & it needs to be easy for client to be able to implement if they have additional folders later on... lol... Of course I can setup initial folder, but down the road they may want to add folders...
Please let me know... Thanks... :-)
I have a client that needs to LOCK - Password Protect a Folder on Google Drive, local & online versions...
They have a couple computers & staff has access to their google drive folders online & local versions.
They want to be able to have an ADMIN folder where they would put files that only can be accessed by the higher staff.
Can this be accomplished?? I am not sure I am looking at this the right way, but the result of locking 1 folder is what I need, that would need a password to enter that folder, can this be done?
I know they can password protect let say a Word or Excel file as they go, but they want to be able to just drop a file in the protected folder & then it be Locked... can this be done??
Oh yea & it needs to be easy for client to be able to implement if they have additional folders later on... lol... Of course I can setup initial folder, but down the road they may want to add folders...
Please let me know... Thanks... :-)
You're talking about 2x completely different situations.
1) With Google, you'll use the Google permission system, based on the free or business version, as Martin suggested.
2) For local files, you'll have to setup permissions on every single unique computer... or...
3) Set tight security at the Google level, so only login can access the Google version, then download the Google version to a shared drive, then set permissions on shared drive to deal with many users.
Note: There is no way to set any global Google level permission which somehow applies differently to many different local users.
1) With Google, you'll use the Google permission system, based on the free or business version, as Martin suggested.
2) For local files, you'll have to setup permissions on every single unique computer... or...
3) Set tight security at the Google level, so only login can access the Google version, then download the Google version to a shared drive, then set permissions on shared drive to deal with many users.
Note: There is no way to set any global Google level permission which somehow applies differently to many different local users.
Any folder (and file) created under the parent folder will inherit the permissions of the parent folder automatically.
They can be further modified to restrict or grant access, but it will quickly get messy who has access to what, so I would suggest making just an ADMIN folder where everything in it, sub folders, files, etc, are only meant for Admins.
If you need another folder for a different access group like FINANCE ADMINS or something, then you should create another parent folder separate from the ADMIN folder and give specific access to that.
Depending on how many accounts your client will be providing access to each of these groups, you may want to look into setting up Google Groups to manage user groups. You can create Groups based on roles like Admin, Accounting, etc and give those Groups access to the folder(s) they need. Then you need to just manage the Group access levels, not each individual.
Hope this helps! Let me know if you have further questions.
They can be further modified to restrict or grant access, but it will quickly get messy who has access to what, so I would suggest making just an ADMIN folder where everything in it, sub folders, files, etc, are only meant for Admins.
If you need another folder for a different access group like FINANCE ADMINS or something, then you should create another parent folder separate from the ADMIN folder and give specific access to that.
Depending on how many accounts your client will be providing access to each of these groups, you may want to look into setting up Google Groups to manage user groups. You can create Groups based on roles like Admin, Accounting, etc and give those Groups access to the folder(s) they need. Then you need to just manage the Group access levels, not each individual.
Hope this helps! Let me know if you have further questions.
ASKER
WOW just not easy either way... thanks guys for the feedback...
They are using the FREE Google Account
I think maybe the best is putting a password through Word or Excel on each document as they go & then we can have them put those files in an ADMIN folder on Google Drive & then if someone that doesn't know the password they cannot open it...
is this correct?
Will this work??
it just needs to be easy...
Let me know if you guys have thoughts on this solution...
Thank you!
They are using the FREE Google Account
I think maybe the best is putting a password through Word or Excel on each document as they go & then we can have them put those files in an ADMIN folder on Google Drive & then if someone that doesn't know the password they cannot open it...
is this correct?
Will this work??
it just needs to be easy...
Let me know if you guys have thoughts on this solution...
Thank you!
ASKER CERTIFIED SOLUTION
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ASKER
Thanks guys, I really appreciate the input & so fast, sorry I was slow to respond.. been swamped. Thanks!!
No worries! glad to help!
Sub-folders and files within that folder should carry over the permissions from the parent folder.
Is this a Google Drive for Business or a personal (free) Drive account?