Ideas for vacation calendar

Mahesh babu
Mahesh babu used Ask the Experts™
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I would need an idea to set up a vacation calendar for our company.

So, we have 3 branches in 3 different cities and 5 different LoBs (marketing, Sales, finance, business, technology)

I am looking for a solution where I can create a calendar for say people in "Technology" visible for everyone in "Technology".

I know I can create an office 365 group and send an invite to it that will show the blocked dates for my vacation. But I don't want that every member should receive every invite or changes notification in his Inbox. But the members should be able to view their vacation in their calendar as well as in "Technology" calendar as well

Any thoughts or ideas?

Thanks in Advance
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Most Valuable Expert 2015
Distinguished Expert 2018
Commented:
Now that shared calendars can be added on mobiles (Outlook app), simply create a shared mailbox, populate the calendar, adjust its permissions so everyone in the corresponding group has access (or the Default permissions if you want the entire company to see it) and send them instructions on how to access it. The only downside is that it's not added automatically to clients, but there's really no 100% working scenario for that.
Karen FalandaysTraining Specialist

Commented:
I think this is a training issue. Since everyone can see everyone's Free/Busy info, why not create a Global Dist List for each LOB and have users create Calendar Groups for that Dist List? That way, they can see who is out as they need to--without having to receive invites or reminders? No muss, no fuss
Mahesh babuSr. Tech Specialist

Author

Commented:
Thank you @vasil and @karen for your helpful response.

We are going with Office 365 groups.

But we are experiencing challenge as below:

1. We created an o365 group calendar but we don't want everyone except few teams to see it
2. Anyone in the domain is able to edit that calendar, we would like to disable that feature. We tried a Powershell switch -calendarmemberreadonly, but with this turned on. The updates(events) organized by members are not visible to anyone but themselves.


Your response would be of great help
Most Valuable Expert 2015
Distinguished Expert 2018

Commented:
This is why I recommended creating a shared mailbox, not a Office 365 Group.
Mahesh babuSr. Tech Specialist

Author

Commented:
Okay, i will try that as well

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