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Can anyone help on how the best way to archive stuff scanned in emails

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Last Modified: 2019-08-20
Hi can you back up stuff from emails in outlook to one drive?

Trying to find out if this will work.  A person scans a document to a specific email address.  The email addresses where it coming from  all have scanner names. I.e hthscanner@joebloggs.com  so I would set up subfolders in the inbox and have a rule to send email to specific folder depending on the email address.

what I’m trying to do then is at the end of the month or daily if that’s easier I need all the emails moving to a one drive or can I auto archive daily or monthly.

I would need to files to be kept for a year before I auto delete them.

does autoarchive fill up my data space in the email account? that’s why I’m sort of thinking save to one drive?

any thoughts
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Adam BrownSenior Systems Admin
CERTIFIED EXPERT
Top Expert 2010

Commented:
Probably something you can do with Microsoft Flow (The automation tool built into O365), though I can't think of the exact settings off the top of my head.

Author

Commented:
Microsoft flow will have to google that... never heard of it ...
Senior Systems Admin
CERTIFIED EXPERT
Top Expert 2010
Commented:
It's a pretty powerful automation tool. It'll let you take an email that comes in, pull off the attachment, then save that into SharePoint, OneDrive, or Teams. https://flow.microsoft.com/en-us/galleries/public/templates/65ceb79430ef4956a0855fbe09249cdf/save-office-365-email-attachments-to-onedrive-for-business/ has a flow template you can use to extract attachments and save to OneDrive. I haven't worked with this template, but you can probably use it to send the files to multiple locations or something like that.

Author

Commented:
Will have a read and work it out but it exactly what I need it to do as per videos.

Thanks

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