Restructuring IT folders - Best way to do it

mallony
mallony used Ask the Experts™
on
Hi,

I am restructuring my IT folder in my network and also tiding up access right. I thought you could advise me regarding "On how should I restructure my folders".

Can you please advice?


Best regards,
Mallony
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
There are a million ways to skin this cat, and most of us have our own methods that work for us.

I would treat this pretty much the same way I would treat a network share.

  • Set your top level permissions that are universal
  • Create your Folders
  • Create 2 Security Groups for those folders (RW, RO)
  • Apply the security Groups to the folders and then add members as they pertain to those security group.
Christian KAZADiIT Support Level 2

Commented:
Hello Mallony,

at my side I use it like this. and you can choose what you want to shaare

Software
      Users (Firefox, Chrome, FTP soft, etc.)
      Admin tools (RAdmin, PUTTY, Teamviewer, etc)
      Office tools (MS Office Win, MS Office MAC, Dictonary, Photoshop, etc)
      OS
        Security tools (Firewall, antivirus, etc.)
        TempFolder

Documentation
      Manual of procedure
      Howtow
      Network cartography
      System cartography
      Software cartography
      Other cartography
      Inventory
      Reports
        TempFolder
      Etc.

Note that temp folders are used for file you'll use for short time and you don't need in the future

By default, all must have read only permission and only W/R for you or at the best, your and people of your team
mallonyIT Specialist

Author

Commented:
Sorry guys I meant like this:

How do I organise the folders like:

Folder HR
01 - folder docs
02 - folder scan doc
03 - Passports
04 - work permit
05 - Health Insurance


or

Folder HR
AA - folder docs
AB - folder scan doc
AC- Passports
AD - work permit
AF- Health Insurance  

I meant organise the folder convention...any adias?
Ensure you’re charging the right price for your IT

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden using our free interactive tool and use it to determine the right price for your IT services. Start calculating Now!

mallonyIT Specialist

Author

Commented:
(correction)...any ideas?
IT Support Level 2
Commented:
The best way to organize folders and files depends first of all on yourself. a bit like your closet. If you have to give advice on my architecture, here's what I have:

- A file for each department
- In each of the files;
   * Full published (Public accessible by all employees)
   * Half published (To share with some people appointed temporarily or long term)
   * Restricted (Restricted only to department employees)

Example for HR

Full published: It puts all the documents that can be accessed by anyone in the company "These are mainly policies, code of conduct, document for training, etc."

Half published: There are documents that HRs want to share with some people, such as executives ...

Restricted: Only for employees of the department. and there too, there are folders secured by hierarchical level.

Simply put, it is you who makes your law but just do it right and in the rules of art.
mallonyIT Specialist

Author

Commented:
I appreciate your input.
Christian KAZADiIT Support Level 2

Commented:
It's a pleasure to share here...

Expert Exchange should be called INTERBRAINS or Connected brains :-)

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial