Deleting files during Retention period in Sharepoint Online

al4629740
al4629740 used Ask the Experts™
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If I setup a retention policy in SharePoint that moves all files in a folder to archive after 5 years, what would happen if I deleted a file in that folder prior to those 5 years ending?  Would there be a warning message or would it deny me from deleting it?  Can I set it to prevent deletion during the retention period?
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IT Service Manager
Top Expert 2012
Commented:
Content under retention policy hold will be deleted from your view but due the retention policy - the content that you are deleting will be preserved in a folder named Preservation Hold Library.

Only the Site Collection Administrator can see the Preservation Hold Library. In addition, compliance management admin can perform a search to find the deleted contents.

Would there be a warning message or would it deny me from deleting it?

No

Can I set it to prevent deletion during the retention period?

No

Please find the details about Retention Policy

https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies

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Commented:
How do I place content under retention policy hold?
Rajkumar DuraisamyIT Service Manager
Top Expert 2012
Commented:
Protection.office.com -> Information Governance -> Retention -> Create a Policy -> Give a Name -> Select the retention Settings -> On the Choose Location -> Select SharePoint Online.. and save the Policy
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Commented:
How long does the document that’s deleted remain in the preservation hold library? Indefinitely?
Rajkumar DuraisamyIT Service Manager
Top Expert 2012

Commented:
Based the policy that you creating.. you have the option to define the retention based on your requirement

Author

Commented:
Got it.  I see it now.  The last question is where exactly can I see the preservation library for items that were deleted from the site?

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