Sharing meeting/appointments in office 365

sadiya yousaf
sadiya yousaf used Ask the Experts™
We are asked share the office 365 calender meetings across the organization with only  titles and locations visible to everyone which I think I can do with script provided on this forum and hopefully it will work.
Next requirement is to  hide the meeting request details until they have been accepted, i.e. just show as tentative.  This is because someone may have received a meeting request for a confidential appointment and they will set it to private after acceptingit, but it also needs to be private before they accept it.
Can anyone suggest how that would be done.
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Rajkumar DuraisamyIT Service Manager
Top Expert 2012

Hi.. Yes that referenced article help you change the default sharing permission to the one which you want to achieve.

By default, Meeting not accepted will show as tentative only. No additional changes requirement to show the not accepted meeting as Tentative.
Most Valuable Expert 2015
Distinguished Expert 2018
The second requirement it not possible, unless the sender has toggled the Private flag when sending the request. So if this is a must, you need to educate the users to always use the flag, or similarly use RMS or S/MIME to protect the content of the message.


Not sure I did the following test

I shared my calendar with AvailabilityOnly option which shows invitations as Tentative and meetings as Busy ( Meetings should be displayed with Title /Location unless user want meeting to be private)
Shared the calendar with Limiteddetails option which display both invitation & meetings with title and location. Please advise how can I get the combination of both as sometimes we get the invitations outside the company and cannot control how they are being send

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