asked on # Trying to determine top 20 and bottom 20 percent of a group of 23

Trying to determine top 20 and bottom 20 percent

I have 23 people. They are ranked in order of priority below.

1-James

2-Judy

2-Alex

4-Tony

5-Terry

5-Lisa

7-Paul

7-Sandy

10-Felix

12-Don

12-Ned

12-Alfred

12-Edward

12-Bob

17-Tim

17-Raymond

17-Chris

20-Nelson

21-Pedro

21-LeAnn

21-Andrew

21-Kevin

25-Tucker

Is something than can be done in excel? Or perhaps some simple formula on a calculator?

I have 23 people. They are ranked in order of priority below.

1-James

2-Judy

2-Alex

4-Tony

5-Terry

5-Lisa

7-Paul

7-Sandy

10-Felix

12-Don

12-Ned

12-Alfred

12-Edward

12-Bob

17-Tim

17-Raymond

17-Chris

20-Nelson

21-Pedro

21-LeAnn

21-Andrew

21-Kevin

25-Tucker

Is something than can be done in excel? Or perhaps some simple formula on a calculator?

Microsoft ExcelMicrosoft Office

I would use conditional formatting. Select the data. Click Home>Conditional Formatting>Top/Bottom rules

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Ok. This is great, and it's close. However, the top performers would be the lower numbers. When I use the top/bottom rules, the top 20% are

The above people are the bottom 20%

The top people actually those rated with lower numbers, with 1 being the top priority

If the count was the same, I'd like to say they're actually the top 20 and bottom 20. With the diff on count, I'm unsure...?

You can modify the rules. Select the data. Home>Conditional formatting, manage rules. Now click to edit and modify the contingents to your requirements.

This will give the top 20

```
=LARGE(Range,20)
```

and this the bottom 20

```
=SMALL(Range,20)
```

Ignore the "1" and ":" that the Beta generates.

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Thanks Karen

I'm trying to figure out the correct rule to place the top and bottom 20 % to as those with the lower and higher numbers in the priority column.

Tom

I'm sure this is a great way to break it down. To me though, it's latin. Can you explain what you're formulas are doing? Sorry... I wish I knew excel. I apparently need a class

Marin

How would I apply this to my current workbook?

How would I apply this to my current workbook?I'm sorry but I missed the word "percent" in your question and the formulas I gave select the largest and smallest

Tom

I'm still working on understanding your formula.

The formula I wrote is based upon 1-25 ratings. A rating of 5 would be 20% of 25 or 5/25 (which is 1/5, which is 20%). Since the lower ratings are the best, then 100%-20% leaves the other 80%. On the other side, the rating of 20 shows 80% better, based on 20/25, which is 4/5, which is 80%. Column G in my last example shows the declining % from the 1-to-25 rating. There might be some math majors out here that would disagree with how I came up with the top and bottom 20% based on rating, and I would love for others to chime in.