PDF file size exceeds Outlook 365 limits

you can Always use we transfer https://wetransfer.com/

Thank you nobus . I would prefer to use Outlook as I am more familiar with it. Do you know how can that be done?

Have you tried using file compression software?  Your recipient (who hopefully is also using Outlook Cloud so benefits from the same filesize limits) would also need to understand how to decompress the file but the software is quite intuitive (see 7zip as a free example) you'd need to check they know how to manage .Zip files.

Alternatively depending on what PDF software you are using to create the file you should have an option to reduce the overall PDF file size by gradually reducing the quality of images contained in it.

Or split the file into two equal-sized parts that can be reassembled at the other end, again additional software that sender and recipient need to use but both very straightforward, see for example HJSplit

Ease of compression (as you'll need to reduce the size by about 20%) depends on the proportion of images to text in your PDF document.

For a quick result I'd probably go with the file splitter.  If you've time to experiment learning how to reduce the size of your PDF file will be a useful skill for the future.

i still suggest to use we transfer  -  it's free, and accepts up to 2 GB data + VERY easy to use

You may try to split file in two files. Best way it to open this file in Acrobat and Print it using "Microsoft Print to PDF", Then choose Half of your pages e.g., say total pages are 250 then you select 1-175. This program will ask you to save as pdf >> Then save it in any folder with NewName_Part1.pdf. Then Print original again and select from pages 176-250. And save as new file as NewName_Part2.pdf. Then send files in two emails.

Thank you everyone for your answers. I wanted to say first of all that I do not have a cloud Outlook 365. If I did based on the excerpt that I posted in my question it could configured to send 150 MB file size. I would like to stick to outlook just in case I have to send larger files in the future> than what Outlook allows. I believe the old file size was 25 MB. I am not sure how to find out what is the file size on my outlook 365 that I have. The recipients don't have the familiarity with the compression or the the file split utilities even if I would to initiate that my self it will be more time consuming. Once again will someone be able to help configure how to increase the file size limit on my Outlook, I think that would be the easiest of all to use if all possible. How can I get the Cloud Outlook 365 in order to accommodate the file size limit upgrade?

Currently you cannot exceed 150MB in Outlook 365, even if you could it is very likely your recipient's email system would block such a large attachment anyway.  You are committed to a workaround if you want to use Outlook.

is my Outlook 365 have a file size limit of 150 MB? Can you tell me please where to check the file size limit in my Outlook 365? Lastly, If I would figure out how to use the file split HJSPLIT and send the PDF file in 2 separate emails , would the recipient be able to open them without any problems or do they still need to download anything?

I would like to stick to outlook just in case I have to send larger files in the future> than what Outlook allows.
This doesn't seem to make any sense??

Your limit with O365 is 25MB  - the message size maximum limit can be increased by the O365 administrator but it cannot meet your requirement.

If you are using compression or splitting tools the need to be installed by both parties to both split and reconstruct the file.

Is this a file size you are intending to send on a regular basis?

If so Outlook is the wrong tool.

you have one drive why don't you just share the file from within one drive and that way you're just sending a link and not the actual file from there your recipient will be able to download the file.

I would like to stick to outlook just in case I have to send larger files in the future> than what Outlook allows.
This doesn't seem to make any sense??

Yes it does . Perhaps you did not understand what I was trying to say here . I said this without knowing the exact file size on my Outlook 365 that's why I was asking you in my last post where do I verify the size limit in my Outlook 365 assuming it is 25MB and I did not get an answer! I was hoping once again based on what I attached in my question in the excerpt that an EE expert can tell me if I can increase the file size in my Outlook Since I am the administrator. Not knowing if that could be done or not. As of now no one had said anything. To answer your question, NO ordinarily I do not send file size that big 150 MB. I was referring to file sizes >25 MB <50 MB as an example if there is ever a need. I know my recipients not going to mess with downloading compression or splitting utilities. If I would to split the file into 2 emails why does the recipient need a splitting tool if the 2 emails are received which makes up the total file size?

Scott
Can you tell me how to do that please in simple steps?
Thank you,

Andrew
I will wait for Scott to tell me how to share a file to OneDrive. Can you please comment on my initial excerpt that I was able to find in Google search that Cloud Outlook 365 file size limit can be increased to 150MB.
How do I get that Cloud Outlook and how does it get configured? Lastly where do I check in my Outlook 365 to verify my file size limit ?

Thank you,
Basem Khawaja

MASQ

AUTHOR Commented: 2h
I would like to stick to outlook just in case I have to send larger files in the future> than what Outlook allows.
This doesn't seem to make any sense??

Yes it does . Perhaps you did not understand what I was trying to say here . I said this without knowing the exact file size on my Outlook 365 that's why I was asking you in my last post where do I verify the size limit in my Outlook 365 assuming it is 25MB and I did not get an answer! I was hoping once again based on what I attached in my question in the excerpt that an EE expert can tell me if I can increase the file size in my Outlook Since I am the administrator. Not knowing if that could be done or not. As of now no one had said anything. To answer your question, NO ordinarily I do not send file size that big 150 MB. I was referring to file sizes >25 MB <50 MB as an example if there is ever a need. I know my recipients not going to mess with downloading compression or splitting utilities. If I would to split the file into 2 emails why does the recipient need a splitting tool if the 2 emails are received which makes up the total file size?

Andrew

"You can get to it via this link: https://outlook.live.com/mail/0/inbox and then using your Office 365 login details to log in when prompted."

When I clicked on this link it opened my Outlook.live.com to my inbox,  just like the link stated . I tried sending the file 150MB using this Outlook[Web based-Cloud] and nothing happened. I am not sure I understand , I thought unless I misunderstood you that if I have cloud based Outlook then it allows 150 MB file size. I have a paid subscription that I renew annually for Microsoft Office 365 and it includes Outlook as well as the other Microsoft software{Word, Excel, etc..} is that still different than what you mentioned""Cloud or Web Based Outlook" . Yes I am a home user but paying for the subscription. is that the same?? or do I need to be part of an organization to take advantage of the 150MB which as you stated it is configured by systems administrator. I do not use the Outlook.live.com as my Main Account instead I use Outlook with my att.net email address, but neither was able to send the 150MB file. is there a separate technical name to differentiate both accounts that I have since both are Outlook?
Thank you Andrew for answering all of my questions in your previous post except one was left out.Lastly where do I check in my Outlook 365 to verify my file size limit ?


Thank you,
Basem Khawaja

As you are the admin, here's where to check your limits and adjust as necessary:
https://practical365.com/exchange-server/configuring-max-email-message-size-limits-for-office-365/

See the same warnings there about increasing the message size limit.

Thank you all for your help.

We are on different time zones, I missed your request. Did you figure out getting a link from your one drive file?  If the file is already in your one drive folder locally, then all you need to do is find the file, right click and select "Share" with the OneDrive icon next to it.  That will automatically generate a link to the cloud synced location.

Another advantage to this method is it is potentially safer because the file does not bounce around to multiple servers.  The safest method is to share with a specific person rather than anybody that has a link.

Hi Scott

How do I send the PDF to OneDrive?

Thank you Scott. You are a good man.