I need a program that converts outlook emails files to PDF
I have a user that needs to convert email files to pdf. They have a folder on their desktop and for the past 2 weeks have dragged emails from outlook into the folder. They are wanting a program that will convert these emails into pdf files. Is there something like that? And the other question would be if there is a software, how would it handle an attachment within the email?
Look at outlook filling rules email to PDF.
Or look at Fetchmail .
The difficulty is are the emails come in HTML, formatted or are plain text?
Or look at Fetchmail .
The difficulty is are the emails come in HTML, formatted or are plain text?
ASKER
So you the user can create a subfolder under their inbox, drop all the emails they want in there and then print to pdf? What about emails with excel, work, or other attachments? That might be why they asked me.
If the default setting is to print attachments, then they will, or if not, they won't - it's up to them.
Have they tried it with, say, five emails?
If not, make them do that, and come back with specific issues, if any.
Alan.
Have they tried it with, say, five emails?
If not, make them do that, and come back with specific issues, if any.
Alan.
ASKER
How do you set up the default to print email attachments?
ASKER
I have selected 3 emails with word docs attached. When I bring up the print dialog window I choose Microsoft Print to PDF and check "Print attached files." This does work, just not the way they are asking. It converts the email text to a pdf, but then saves the attachment as a separate file, in this case a word doc separate from the email. It does not covert the word doc and attach it to the email text.
And the user explicitly wants all the attachments to be printed?
That will make the relating PDFs much bigger - imagine someone who sent you a reference manual that's a thousand pages long (you only read two pages of course) - the whole thing will get printed!
Has the user really thought this through and considered what they truly want?
What are they actually wanting to achieve, and why? There's probably a better solution than what they are saying they want to do.
Alan.
That will make the relating PDFs much bigger - imagine someone who sent you a reference manual that's a thousand pages long (you only read two pages of course) - the whole thing will get printed!
Has the user really thought this through and considered what they truly want?
What are they actually wanting to achieve, and why? There's probably a better solution than what they are saying they want to do.
Alan.
ASKER
This is for a legal case. The lawyers either want a printed pdf with all emails and attachments, or they want a digital file. A pdf. I guess his only solution would be to make 2 subfolders under his inbox. 1 for emails that do not have attachments and 1 that contain attachments. I would say that 80% of the emails do not have attachments. He could print these to pdf and have no problem and then individually worry about the emails with attachments. Maybe drop them each into separate labled folders on a flash drive and hand it to the lawyers.
Unless there is a software out there that can do this.
Unless there is a software out there that can do this.
I'd just supply them all electronically.
Why not just do that?
Alan.
Why not just do that?
Alan.
ASKER
I want to do that. I am asking if there is a way to collect all of the email text AND the attachment into one PDF for muliple emails that would be one large pdf in the end
How many emails are there? They should be able to just file save as a pdf by going to File >Save as Adobe PDF if they have acrobat.
Does this need to be automated?
Does this need to be automated?
ASKER
There are over 1000
Well, the above does achieve that, with the additional step of combining all the PDFs into a single file at the end.
Your client must love paying legal fees if they want to do it that way! If a client sent me the emails that way, I'd be very happy at the fees I could charge to go through it all manually :-)
Their call though.
Alan.
Your client must love paying legal fees if they want to do it that way! If a client sent me the emails that way, I'd be very happy at the fees I could charge to go through it all manually :-)
Their call though.
Alan.
am asking if there is a way to collect all of the email text AND the attachment into one PDF for muliple emails that would be one large pdf in the endYes, with Acrobat (and other PDF programs) you can combine multiple files into one. Also with acrobat they will be able to bates stamp too.
While this can be automated and programed, going through 50 emails manually takes less time than custom automation. I have automatd sending files to a server or cloud and bates stamping using open source tools. The same could potentially be used here but you just need to weigh the time / benifit. A law office should have acrobat anyway.
Doing some quick searching, I found http://www.downloadtechtools.com/outlook-files-to-pdf.html and that seems to be a good very inexpensive option and worth a trial. It looks like you can get the attorney to save move those 1000 emails to their own pst file you can use this tool to select the pst file and create one giant pdf.
ASKER CERTIFIED SOLUTION
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This seems to be just what you are looking for...
»bp
»bp
It seems like the obvious and simple option, so I'm guessing there is some reason that won't work?
Might take a while, but Select All, Print seems fairly easy?
Alan.