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HMM, I don't like archiving in Outlook. You can lose important emails. Instead, create an Outlook Data File/PST/Personal Folder and manually drag items and folders here. Create a new one each calendar year so you don't get over the limit. Here are the steps:<br>Create PST/Outlook Data File<br>If you are often over your mailbox limit or have messages that you do not want to be moved to archives, create a new PST folder and move items and folders here as needed<br><ol><li>From the <strong>Home</strong> tab, select <strong>New Items</strong>&gt;<strong>More Items</strong>&gt;<strong>Outlook Data File</strong></li><li>Create a name and select a location (I recommend the default location, which is usually your home drive)</li><li>Click <strong>OK</strong></li></ol><strong>Tip:</strong> Assign a name that makes sense to you, such as “2019 Old Emails”
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Thank you Karen, It works like a charm.They use a laptop with a small hard drive can i create that PST file and instead of saving it to the default location saving to dropbox or google drive ? Will it work ?
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Also i create the test PST file as a test on my computer. In my Outlook. how to i delete it now ?I don't see teh option delete is i right click that PST File i created.<br><br><br>Thank You,
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You can right click to close the PST file, but you will need to go to the location of the file to delete it directly. Before you close it, right click and choose Data File Properties and click the Advanced button to see the location, if you forgot!
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you are fantastic. you make everythign easy. is your specialty outlook karen ?
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The last question: They use a laptop with a small hard drive can i create that PST file and instead of saving it to the default location saving to Dropbox or google drive ? Will it work ?&nbsp;
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Italiabella

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ohhh ok. i will stay away from it then.<br><br>Thank you again!!
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Hello Everyone,<br />
<br />
I have a very limited email box 9GB of space and it can't not be expanded. so in order to stay under the limit quota periodically my clients move some emails, specifically the one with large attachements to teh archive forlder.<br />
<br />
my client said that i set it up a few years ago but i don't remember, neither i remember the steps to do that.<br />
<br />
Can someone explain me how the folder archive shows up in outlook, where is his default location ( probably somewhere in the C: drive) and how i can copy or move the emails once a week from my inbox to the archive folder please ?<br />
<br />
thank you,
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Hello Everyone,

I have a very limited email box 9GB of space and it can't not be expanded. so in order to stay under the limit quota periodically my clients move some emails, specifically the one with large attachements to teh archive forlder.

my client said that i set it up a few years ago but i don't remember, neither i remember the steps to do that.

Can someone explain me how the folder archive shows up in outlook, where is his default location ( probably somewhere in the C: drive) and how i can copy or move the emails once a week from my inbox to the archive folder please ?

thank you,

How to backup my Outlook emails in the archive folders - basically how to setup this process

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.