asked on 7/20/2020

Create outlook signatures from AD fields (name, title, phone number, job title) in exchange 2013

We are starting to experience an issue with our restaurant managers not creating signatures for there e-mail so when they reply back people don't know which store it came from. I was wanting to know if theres a way for me to auto create signatures for all managers in a container in Active directory to list certain things automatically in the signature based on what is listed for them in Active Directory. Any help would be greatly appreciated. We are currently using Exchange 2013, but plan to move to Exchange 2016 in the next few months.

Exchange Outlook

Last Comment

Joey McGough

8/4/2020

Adam Brown

7/20/2020

Yes, you can...However, it doesn't work great by default. If you want it to work correctly, you need to implement a third party signature management tool like CodeTwo Email Signatures.

Jazz Marie Kaur

7/21/2020

Exclaimer may also be another third-party option to look at for signature management.

Here is the Exchange Signature Manager tool:

https://www.exclaimer.com/signature-manager-exchange-edition/

Here is an example of the process for 2013 and 2016:

https://www.exclaimer.com/email-signature-handbook/10070-exchange-2013-2016-2019-signature

Adam the 32-bit Aardvark

7/21/2020

@Adam Thanks for the mention!
@Joey If you are not interested in third-party tools, both Exchange 2013 and 2016 allows you to create a mail flow rule which is personalized and added automatically after an email is sent. You can use this free email signature generator to create HTML code with AD placeholders, which will be replaced with users' data. This method has some limitations, but will let you unify email signatures for everyone.
And if you are interested in third-party tools, CodeTwo Exchange Rules is the way to go.

Joey McGough

7/22/2020

ASKER

Thanks everyone for the suggestions. Adam I do have a question. I have been playing around with the free email signature generator and that seems to be a great option. Is there a way to setup where this rule applies to email addresses in a certain container in AD, or would I have to manually add every restaurant manager individually?

Adam the 32-bit Aardvark

7/24/2020

You can use the "Apply this rule if the sender is a member of this group" to apply a signature only for a subset of users. It should work with any security groups, I'm not sure about choosing a specific organization unit. It's also a good idea to check the limitations of Exchange 2013/2016 signatures to know what to expect.

ASKER CERTIFIED SOLUTION

Joey McGough

8/4/2020

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