Avatar of Joey McGough
Joey McGough

asked on 

Create outlook signatures from AD fields (name, title, phone number, job title) in exchange 2013

We are starting to experience an issue with our restaurant managers not creating signatures for there e-mail so when they reply back people don't know which store it came from. I was wanting to know if theres a way for me to auto create signatures for all managers in a container in Active directory to list certain things automatically in the signature based on what is listed for them in Active Directory. Any help would be greatly appreciated. We are currently using Exchange 2013, but plan to move to Exchange 2016 in the next few months.


Avatar of undefined
Last Comment
Joey McGough
Avatar of Adam Brown
Adam Brown
Flag of United States of America image

Yes, you can...However, it doesn't work great by default. If you want it to work correctly, you need to implement a third party signature management tool like CodeTwo Email Signatures.
Exclaimer may also be another third-party option to look at for signature management.

Here is the Exchange Signature Manager tool:


Here is an example of the process for 2013 and 2016:

@Adam Thanks for the mention!
@Joey If you are not interested in third-party tools, both Exchange 2013 and 2016 allows you to create a mail flow rule which is personalized and added automatically after an email is sent. You can use this free email signature generator to create HTML code with AD placeholders, which will be replaced with users' data. This method has some limitations, but will let you unify email signatures for everyone.
And if you are interested in third-party tools, CodeTwo Exchange Rules is the way to go.
Avatar of Joey McGough
Joey McGough


Thanks everyone for the suggestions. Adam I do have a question. I have been playing around with the free email signature generator and that seems to be a great option. Is there a way to setup where this rule applies to email addresses in a certain container in AD, or would I have to manually add every restaurant manager individually?
You can use the "Apply this rule if the sender is a member of this group" to apply a signature only for a subset of users. It should work with any security groups, I'm not sure about choosing a specific organization unit. It's also a good idea to check the limitations of Exchange 2013/2016 signatures to know what to expect.
Avatar of Joey McGough
Joey McGough

Blurred text
View this solution by signing up for a free trial.
Members can start a 7-Day free trial and enjoy unlimited access to the platform.
See Pricing Options
Start Free Trial

Exchange is the server side of a collaborative application product that is part of the Microsoft Server infrastructure. Exchange's major features include email, calendaring, contacts and tasks, support for mobile and web-based access to information, and support for data storage.

Top Experts
Get a personalized solution from industry experts
Ask the experts
Read over 600 more reviews


IBM logoIntel logoMicrosoft logoUbisoft logoSAP logo
Qualcomm logoCitrix Systems logoWorkday logoErnst & Young logo
High performer badgeUsers love us badge
LinkedIn logoFacebook logoX logoInstagram logoTikTok logoYouTube logo