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You need to look at data loss prevention products if budget allows.
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You need to look at data loss prevention products if budget allows.

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We have exchange 2016. Sometimes we have to send encrypted emails. Is there a way they we can outlook trigger a warning to the user to send the message encrypted when they try to send an email that has a PHI or social numbers, secured information.
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We have exchange 2016. Sometimes we have to send encrypted emails. Is there a way they we can outlook trigger a warning to the user to send the message encrypted when they try to send an email that has a PHI or social numbers, secured information.

Exchange 2016

Exchange is the server side of a collaborative application product that is part of the Microsoft Server infrastructure. Exchange's major features include email, calendaring, contacts and tasks, support for mobile and web-based access to information, and support for data storage.

Exchange

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.

Outlook

Security is the protection of information systems from theft or damage to the hardware, the software, and the information on them, as well as from disruption or misdirection of the services they provide. The main goal of security is protecting assets, and an asset is anything of value and worthy of protection.  Information Security is a discipline of protecting information assets from threats through safeguards to achieve the objectives of confidentiality, integrity, and availability or CIA for short. On the other hand, disclosure, alteration, and disruption (DAD) compromise the security objectives.

Security

Encryption is the process of encoding messages or information in such a way that only authorized parties can read it. In an encryption scheme, the intended communication information or message, referred to as plaintext, is encrypted using an encryption algorithm, generating ciphertext that can only be read if decrypted. For technical reasons, an encryption scheme usually uses a pseudo-random encryption key generated by an algorithm. An authorized recipient can easily decrypt the message with the key provided by the originator to recipients, but not to unauthorized interceptors.