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Outlook Archiving VS AutoArchiving
Hi all
I hope all is well. What do you generally tell your users when it comes to archiving in Outlook. To do it manually, or do you implement auto-archive for them? For those who auto-archive, do we find it reliable - (haven't done auto in a while - I think it does it by date etc). I know Outlook has limites where you "should" keep less than 10k items in any given folder..... etc.
Let me know what you guys generally do/recommend!
Thanks
LiCompGuy
I hope all is well. What do you generally tell your users when it comes to archiving in Outlook. To do it manually, or do you implement auto-archive for them? For those who auto-archive, do we find it reliable - (haven't done auto in a while - I think it does it by date etc). I know Outlook has limites where you "should" keep less than 10k items in any given folder..... etc.
Let me know what you guys generally do/recommend!
Thanks
LiCompGuy
ExchangeOutlook
Last Comment
LICOMPGUY
ASKER
Hey William
We have hosted email with 100GB per box, but Outlook's caching limit is I believe 50GB, not to mention the other limitations of Outlook 10k items per folder etc.
How could Office 365 be a solution - you still have the Outlook client limitation
Thanks
We have hosted email with 100GB per box, but Outlook's caching limit is I believe 50GB, not to mention the other limitations of Outlook 10k items per folder etc.
How could Office 365 be a solution - you still have the Outlook client limitation
Thanks
Here's some info on how to do it: https://docs.microsoft.com/en-us/microsoft-365/compliance/enable-archive-mailboxes?view=o365-worldwide
With O365 it's all cloud based, but yes you do still have space limitations that you can pay for.
At some point, people need to start trying to clean up their inbox, but let's face it - most don't or won't. So you have two options - pay for more space or let them archive to a different file share and hope they don't lose those files.
With O365 it's all cloud based, but yes you do still have space limitations that you can pay for.
At some point, people need to start trying to clean up their inbox, but let's face it - most don't or won't. So you have two options - pay for more space or let them archive to a different file share and hope they don't lose those files.
ASKER
Hey Willliam
For one client I put in place a solution which will grab local PST files and back them up to a server, which in turn gets backed up to disk cartridges etc.
Was just trying to get an idea of what people do with archiving. Personally I have not been a fan of auto archiving, but was thinking it was just me - so wanted to see what others are doing.
Thanks!
For one client I put in place a solution which will grab local PST files and back them up to a server, which in turn gets backed up to disk cartridges etc.
Was just trying to get an idea of what people do with archiving. Personally I have not been a fan of auto archiving, but was thinking it was just me - so wanted to see what others are doing.
Thanks!
For big corporations, they just subscribe for Exchange Online Archiving and let Microsoft 365 manage the online archive.
https://docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-archiving-service-description/archive-features
The Auto-archive feature is not reliable from my opinion and there are many factors which stops its running.
https://www.howto-outlook.com/faq/archivenotworking.htm
https://docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-archiving-service-description/archive-features
The Auto-archive feature is not reliable from my opinion and there are many factors which stops its running.
https://www.howto-outlook.com/faq/archivenotworking.htm
ASKER
Hey Jackie
Interesting. That is what I found as well with auto-archives. Any idea what it cost for the 365 archive option - just out of curiosity anyway.
Thanks again
Interesting. That is what I found as well with auto-archives. Any idea what it cost for the 365 archive option - just out of curiosity anyway.
Thanks again
https://www.microsoft.com/en-us/microsoft-365/enterprise/compare-office-365-plans
Office 365 E3 - $20 per user per month which include Exchange Online and unlimited Online Archive
You need to look into MS Outlook requirements and check whether your client has the appropriate licence before switching to online archive.
https://support.microsoft.com/en-us/office/outlook-license-requirements-for-exchange-features-46b6b7c5-c3ca-43e5-8424-1e2807917c99?ui=en-US&rs=en-US&ad=US
Office 365 E3 - $20 per user per month which include Exchange Online and unlimited Online Archive
You need to look into MS Outlook requirements and check whether your client has the appropriate licence before switching to online archive.
https://support.microsoft.com/en-us/office/outlook-license-requirements-for-exchange-features-46b6b7c5-c3ca-43e5-8424-1e2807917c99?ui=en-US&rs=en-US&ad=US
I manually move all mail out of the mailbox either by year or topic. PST locally should be in a backup. This is much easier than using autoarchive, I don't support autoarchive anymore because it's messy as all get out.
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If you switch to Office 365, you don't have to worry too much about all this.