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al4629740Flag for United States of America asked on

Add section to Navigation Pane from inside a table

Is there a way to add the area in red to the navigation pane.  All I want is this section highlighted in red below to show up on the left navigation pane so that users can find it.

Microsoft Word

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8/22/2022 - Mon
John Korchok

Everything in Word is easier if you create styles instead of using Normal style, then adding local formatting:
  1. Click anywhere inside the text circled in red.
  2. Open Home>Styles Pane. Ctrl + Shift + Control + S will do this.
  3. At the bottom of the Styles Pane, click on Manage Styles.
  4. On the Edit tab, click on New Style.If this is something you want to use again in the future, click on New documents based on this template to add the style to your template.
  5. Give the style a name.
  6. Click on Format>Paragraph.
  7. In the Paragraph dialog, change Outline level to Level 2. OK Out.
  8. Select the numbered paragraph and apply the new style to it.
  9. The numbered style appears as an entry under Headings in the Nav Pane.
Paul Sauvé

you can add formatting to a single instance of any paragraph style & it will only affect the paragraph selected.

I guess I'm not sure if I was clear or understanding the answers.   What I'm basically trying to do is to make the section circled in red within the table as part of the navigation pane on the left.  However, does that mean I need to make it into a heading?  If so, how can I do that without changing font format.  Typically, I have to select the header style and then it pops up in the navigation pane.
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James Murphy

***I updated the structure of the question***
Paul Sauvé

1) change the paragraph style circled in blue to Heading 6
2) select the entire paragraph and change the font size, font color, paragraph indentation, spacing, etc. to what it was before...
Paul Sauvé

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John Korchok

For the text to appear in the Nav Pane, it needs to have a outline level higher than the default Body Text level of the Normal style. Text that is set to a Heading level does not have to look like a heading. It just has to have an Outline Level that is higher than Body Text. This dialog shows the dropdown that you use to assign a higher level to a paragraph style. Body Text level will not appear in the Nav Pane, any higher level will appear.

So I gave you the steps to create a style that looks exactly like your existing text, then the steps to give that style an outline level of Heading 2. Select the text you circled in your screen shot, then follow the steps I posted to do that. This accomplishes your goals of:
  • not changing the appearance, and
  • making it appear in the nav pane.

Paul, John,

Try both of your methods within a table and let me know if you get it to appear in the navigation pane.  It doesn't seem to work WITHIN a table.
John Korchok

You are correct, inside a table, Word doesn't see heading level styles of any kind. Text in a table cannot appear in the nav pane.
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