Solved: Change the printer that Word uses for labels

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CompProbSolv🇺🇸

Change the printer that Word uses for labels

I'm trying to figure out how to set a specific printer for printing labels in Microsoft Word without having to change the Windows default printer.

I helped a client who is using Word 2013, and I also tested it on Word 2019 (via Mailings > Labels). However, I couldn’t find an option to select a different printer for labels specifically — it appears to default to the system printer with no override.

Workaround Tried:
I was able to work around the issue by setting the label printer as the Windows default, but that’s not a practical long-term solution — especially in environments with multiple printers.

My Question:

Is there a way to set or select a different printer specifically for label printing within Word?
If not directly through Word, are there any reliable macros, settings, or workarounds that don’t require changing the system-wide default printer?

Thanks in advance!

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arnold🇺🇸

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nobus🇧🇪

i hpe this is what yu want Associate a Word document with a particular printer (gmayor.com)

Paul Sauvé🇨🇦

click on the File tab ―> click on Print ―> click on the little arrow on R_H_S ―> select the printer you want to use

arnold🇺🇸

Paul,

The issue the asker has is with labels. use the mailings menu item select label, and then the image I posted includes the option.
The user want to be able to click on print and the label comes through the label printer while when the user hits print on a document, they want that print to automatically go through a document printer without the need to make printer selection/choices.

At least, that is my read.
As my comment tried to illustrate, once the label is identified and the mode is selected, the new document creates a commensurate document that the user can use the steps in the example you posted.

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CompProbSolv🇺🇸

ASKER

Thanks to all for your responses.

@arnold: Your solution does appear to do what I want, but requires some extra clicks. That is workable.

@nobus: That's an interesting link that you provided (I'll likely make use of it elsewhere), but I don't think it will help here. Unless I use the method arnold suggested (New Document), there is no document to associate with a printer.

@Paul: As arnold suggested, my issue is strictly with printing labels, not an actual Word document.

CompProbSolv🇺🇸

ASKER

I'm very surprised that Word doesn't have a simple option to select the printer when printing labels, but arnold's suggestion will let me work around that.

Thanks!

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This topic area includes legacy versions of Windows prior to Windows 2000: Windows 3/3.1, Windows 95 and Windows 98, plus any other Windows-related versions including Windows Mobile.