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Colin BrazierFlag for United Kingdom of Great Britain and Northern Ireland

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Format a MS Word price list correctly

I was asked to put a new header and footer on a series of Word documents, and at the same time make them print to fit a whole A4 sheet (only the top left 3/4 of an A4 sheet were being used). 


The new header and footer weren't an issue, and I found that custom print size and margins were being used which was the problem with the print page size.  However, when I made the print size A4 and set better margins, the layout suffered, in that the prices were much harder to read/see.


I kind of suspect that the answer to this is hand-correcting very single price, but there are 100 such lists each running to 30+ pages.


Maybe the answer is just to accept the print page size as it is?


In the long term, I want to put all of these prices on a database but that is a whole 'nother project!


The original and my adaptation (so far) are attached as separate files.


Any suggestions welcome.


Thanks for reading.


  Colin


EE_example_01.docEE_example_02.docx


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John Korchok
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Thanks.  Both answers are helpful.  Unfortunately the documents were lovingly hand-crafted by someone with even less knowledge of Word than myself!

I think in the short term I will convince him to keep the original printing anomaly. The printed sheets still read quite well even though each sheet isn't filled out to its full size.

I've already had some thoughts about the database design.

Thanks again!

 Col

if i may make a suggestion that may partially resolve the problem:

1 - go near the end of each column on the last page and insert column breaks in order to get each column approximately the same length: Layout tab ―> Page Setup ―> Breaks ―> Column

2 - in the Layout tab, click on the small arrow in the Page Setup group to display the Page Setup pane. Select Layout tab ―> set Vertical alignment to Center ―> click OK (as illustrated below!)

User generated image


Final result:

EE_example_02 MODIFIED.docx

Great!  Thanks.