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Document Imaging

Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers. Document imaging is a form of enterprise content management, built around the need to manage and secure the escalating volume of electronic documents (spreadsheets, word-processing documents, PDFs, e-mails) created in organizations.

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How to create signatures in the free Adobe Acrobat Reader DC software
In a question here at Experts Exchange, a member asked how to create a signature in Adobe Acrobat Reader DC (the free Reader product, not the paid, full Acrobat product). The member requested step-by-step instructions. This 5-minute Experts Exchange video Micro Tutorial provides detailed steps showing how to do it.

1. Open the PDF file and view the Tools


Open the PDF file with Adobe Acrobat Reader DC.

Click either:

the View>Tools>Fill & Sign>Open menu

or:

the sideways triangle on the right side to open the Tools panel.

Step1

2. Run the Fill & Sign tool


If you used the first method in Step 1, the Fill & Sign tool will be open.

If you used the second method in Step 1, click the Fill & Sign tool in the Tools panel to open it.

Either way, you'll have this:

Step2

3. Click the sign tool, which is the pen tip


Click the tip of the pen, which brings up the Add Signature and Add Initials choices.

Click Add Signature.

Step3

4. Select Type or Draw or Image


Click the Type or Draw or Image icon (default is Type).

Enter your signature, depending on the choice you made above.

Step4

5. Place your signature


Position the mouse on the page and left-click to place the signature.

Use the sizing handle in the lower right corner, if desired, to size the signature.

Step5

6. To edit/change signature, delete it and create new one


There is no way to edit/change the signature, so delete it and create a new one, if needed.

Click the minus sign to delete it, then start over at Step 3.

Step6

7. Save the file with the signature


After placing the signature, do a File>Save or Save As to save the file with your signature.

Sterp7
That's it! If you find this video to be helpful, please click the thumbs-up
2
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What to do when PaperPort crashes, hangs, or fails to start
Please read the paragraph below before following the instructions in the video — there are important caveats in the paragraph that I did not mention in the video.

If your PaperPort 12 or PaperPort 14 is failing to start, or crashing, or hanging, it may be because of corrupt metadata (likely) or corrupt data files, such as bad PDFs (much less likely, but possible). This video Micro Tutorial shows how to use a utility called CheckPPFolders that ships with all releases of PaperPort 12 and PaperPort 14. CheckPPFolders is able to remove all PaperPort metadata, as well as identify problem files that may be causing PaperPort to crash, hang, or fail to start. PaperPort will rebuild the metadata, but there are two caveats. First, Folder Color and Folder Notes are in the MaxDesk.ini files, so you will lose those — and there's no easy way to retain the colors and notes. Thus, if you make heavy use of Folder Color and Folder Notes, you may want to uncheck them in the metadata cleaner dialog (see the third checkbox in the last screenshot in Step 2 below), especially since it's unlikely for those metadata files to be the culprit. Second, rebuilding all of the metadata is fast, except for the SearchVerity folders, which are the indexes for All-in-One Search. Rebuilding those can take a very long time, so you may want to try not removing them, at least the first time that you run CheckPPFolders (see the fourth checkbox in the last screenshot in Step 2 below).

1. Find the CheckPPFolders.exe file

1
Hello,

I have a couple Windows 7 PC's that are connected via USB to HP Scanjet 5590 PC's.  I installed the latest HP Drivers and TWAIN drivers.  I then configured the HP Scanning software so that when you push a button on the scanner, your documents scan and email automatically.  However, every time the PC is rebooted I need to reinstall / repair the  TWAIN driver.  Once I take that step, everything works until I reboot again.  I'm thinking it might be related to the Windows acquisition service, but I'm willing to listen to all ideas

Thoughts?
0
While troubleshooting a different issue, I noticed the following Event Log error which is being generated each time my machine boots.  The installed version of Paperport  is 14.5, Patch 1,  on Windows 10, v 1607, 64 bit.  The exact error is:

Activation context generation failed for "C:\Program Files (x86)\Nuance\PaperPort\CheckPPFolders.exe".Error in manifest or policy file "" on line . A component version required by the application conflicts with another component version already active. Conflicting components are:. Component 1: C:\Windows\WinSxS\manifests\x86_microsoft.windows.common-controls_6595b64144ccf1df_6.0.14393.447_none_89c64d28dafea4b9.manifest. Component 2: C:\Windows\WinSxS\manifests\amd64_microsoft.windows.common-controls_6595b64144ccf1df_6.0.14393.447_none_42191651c6827bb3.manifest.

Looking back, the error first appears in the event log beginning 11-23-16, but I have no idea what else might have transpired on that date to cause this to begin.  I don't think I have ever had occasion to manually run CheckPPFolders.exe but I don't know whether or not it is launched by another process and runs in the background from time to time.

I lack the technical background to completely understand the error as well as how to solve it.  Does anyone have thoughts or suggestions?

Thanks.

GW
0
Hello, whenever I scan a large document using Paperport it has a small window that says "Nuance WIA" and it doesn't allow me to use other programs without jumping to the top. Very irritating when trying to process a word document. I have looked through many settings and can't seem to find a way to remove it. Any ideas? Thank you in advance.
0
After installing Paperport 14.5 I noticed that the Paperport Printer was not showing in PRINTERS.

Please advise how to install Paperport Printer with Windows 10
0
Hello and Good Morning Everyone,

          From a previously closed post, I found out I can scan a text document straight into MS Word by using either ABBY Finereader or Paperport.  At this point, I am interested in knowing which program would work best for achieving this goal.  Any shared thoughts, suggestions, or tips will be greatly appreciated.

          Thank you.

           George
0
How to password-protect a PDF with free software
This video Micro Tutorial shows how to password-protect PDF files with free software. Many software products can do this, such as Adobe Acrobat (but not Adobe Reader), Nuance PaperPort, and Nuance Power PDF, but they are not free products. This video explains how to do it with excellent, free software called PDF-XChange Editor from Tracker Software Products.

1. Download PDF-XChange Editor


Visit the PDF-XChange Editor section of the Tracker Software Products website:

http://www.tracker-software.com/product/pdf-xchange-editor

Click the white-on-green Download button for either product. It doesn't matter if you download PDF-XChange Editor or PDF-XChange Editor Plus, since you'll be selecting the Free Version when you install.

Step1

2. Run downloaded installer


Run the downloaded installer and select Free Version (unless, of course, you want more features and decide to purchase the Pro or Plus Version).

Step2

3. Open a non-secured PDF file in PDF-XChange Editor


Run PDF-XChange Editor and open a PDF file that does not currently have password protection on it.

Step3

4. Open Security section of Document Properties


Click File menu.

Click Document Properties.

Click Security category.

Step4

5. Open Password Security Settings dialog


Click Security Method drop-down.

Click Password Security.

Step5

6. Fill in Password Security Settings dialog


In Options section, select Compatibility from the drop-down and what you want encrypted via the radio buttons.

In Document Passwords section, enter password to open PDF and password to change permission settings.

In Permissions section, set Printing Allowed and Changing Allowed choices via the drop-downs; enable/disable content copying and
2
 
LVL 4

Expert Comment

by:Stephen Kairys
OK, maybe there's a bug in the software. After I click YES to confirm, the program, on its own, reprompts for the password.
password problem
Thanks,.
0
 
LVL 56

Author Comment

by:Joe Winograd, EE MVE 2015&2016
Ah, now I see! Here's what's happening. There are two types of passwords for PDFs — Owner Password and User Password. The User Password is what's needed to open the file. The Owner Password is what's needed to set permissions/restrictions (and it may also be used to open the file). Your PDF file has an Owner Password on it — do you know what it is? If you open the file with the User Password, you will get the prompt that you posted for the Owner Password when trying to change security (or when changing any permissions/restrictions). If you open the file with the Owner Password, you will not get a prompt for the Owner Password when trying to change security (or when changing any permissions/restrictions). Note that you have a choice when opening the file of entering either the User Password or the Owner Password:

enter user or owner password
Regards, Joe
0
how do I upgrade from from pp 12.1 to 14.5
0
I need to send someone a PDF. After scanning a text document and clicking on the document before saving it there is a drop down menu to choose formats. The file formats on the list are:
tif, bmp, pcx, jpg, pct, tga, png, and all files.
This scanner creates files that are quite large as far as pixels and I have to use Irfanview to reduce the size.
There is a Full Auto mode, Home mode and Professional Mode and I have tried all of them and once scanning and looking in the format drop down window I never see PDF as a choice.

?
e
0
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Hi,
Which tool or Web-site is fine to transfer the following file to Word format, as it is over the size of 5 MB?
https://1drv.ms/b/s!Ai8CrEskdewXk1-h5-laVAGuhNDs
0
Can a Fujitsu ScanSnap iX500 use OCR to specifically NAME a file (PDF) as the value found when scanning?  For example, it we have a stack of invoices, all formatted the same with the Invoice Number in the same location, can we scan those and ask ScanSnap to name each individual scan page based on the value of the Invoice Number?  (I.e. Inv123.pdf, Inv456.pdf, Inv789.pdf)

Alternatively, I am more sure that we can make a PDF SEARCHABLE so that we could SEARCH within each document for a given invoice number... (i.e. search ALL PDFs that contain INV456)).  Only problem is, that would be slower than simply eyeing down a list of filenames...

Best way to scan and file similar documents?

Thank you!
0
What is that called?

What programs can do that for me on a Mac?

Only answer this if you can...but those using this morphed image would certainly need to know the answer. Is that morphed image my property? Anytime I use images I need to certify they are mine or public domain.

Thanks
0
I need to see how certain color picture would look if I printed them in black and white.

How can I do this on a Mac?

Thanks
0
I plan to use some Wikipedia images in a book which I plan to sell. And I need to be sure I am allowed to use these pictures.

Here are two sample images with different license requirements.


https://en.wikipedia.org/wiki/Printing_press#/media/File:PrintMus_038.jpg

https://en.wikipedia.org/wiki/Printing_press#/media/File:Laurentius_de_Voltolina_001.jpg

How am I required to annotate them? Can I use these for commercial purposes?

Thanks
0
- Numerous PDFs in a network folder, or to be pulled into the solution via a network scanner
- Need to read the bar code and extract the 5 pieces of data for indexing. OR, OCR portions of the page with the same data as in the bar code.
- Use this data to store the document for search and retrieval later - methods may vary. Would like documents placed into folders by the date in the bar code.
- Some sort of compression or load into a database is preferred to keep file size down.
- Windows or Linux based
- OpenSource only: I want to get my hands dirty with it.

Any ideas?
0
I had to reinstall PaperPort 14 but when I try to open it I get an error stating that it has stopped working. How do I eliminate this problem?
0
Hi,

I am looking for a product to digitally sign documents.

- documents would be in PDF format and then sent to user to approve, they would sign the document to indicate they approve it and then would email it to the next party that needs to review the same document and they would sign it or "sign off" on it and the document would be complete.

- ideally the document could be shared to the user for them to review and sign so that the owner knows it has been approved before sharing it to another dept/user for further approval or completion.

What kind of product would you recommend for this type of workflow?  PDFs are currently used but there is not digital signature in place yet.

Has anyone used "DocuSign Business Pro Edition" ?

Thanks,
0
How to divide/split a single image file into multiple image files
In an interesting question here at Experts Exchange, a member asked how to split a single image into multiple images. The primary usage for this is to place many photographs on a flatbed scanner and scan all of them into a single image file, but then easily split the single image file into multiple image files, one for each photo. The photos will be placed on the flatbed scanner with ample separation so that there is enough "white space" for the splitting software to separate the images. Of course, the solution may be used on any image that contains multiple images in it, that is, not necessarily scanned photos, as long as there is enough of a separation between images for the splitting software to detect the individual images. The solution presented in this video Micro Tutorial uses the excellent (free!) GIMP software and a filter (plugin/script) called Divide Scanned Images. Kudos to both the GIMP developers and Rob Antonishen, who developed DivideScannedImages and BatchDivideScannedImages.

1. Update to the latest version of GIMP


At the time of this video, the latest version was 2.8.20. This solution will almost surely run on earlier releases (and, with some luck, later ones), but the only version that I tested on is 2.8.20, which is available for download here:
https://www.gimp.org/

Step1

2. Determine location of your GIMP scripts folder

3
 
LVL 93

Expert Comment

by:nobus
as usual, a very good tutorial, and a very helpful teacher
thanks Joe for solving my problem
1
 
LVL 56

Author Comment

by:Joe Winograd, EE MVE 2015&2016
You're welcome, nobus — and thanks to you for the compliment and the endorsement — both very much appreciated! Regards, Joe
0
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This is a one off exercise:

I have 10,000 pdf's in about 500 folders.
The pdf's are called a persons name and have a photo of the person in the pdf.

Example:
johnsmith.pdf has a picture of John Smith !

I want to start at a high level folder and drill down into all lower folders looking for pdf's.

REQUIREMENT: One large PDF containing all the smaller ones.

Also, I need to be able to search the PDF and find the photo of "John Smith" or whoever.
0
Nuance is offering Paperport Professional 14 for $59.99.  Info still shows no support for W10.  Will your 14.5 upgrade work on this one?
0
I have a TIFF file that is 9" x 280".  Is there a way using Photoshop (or any other utility) to break this into a multi-page TIFF or pdf file?
0
This printer will no longer generate a .pdf file from a file scan.

It is connected to a W10 fully updated computer.

It does print documents generated on the W10 computer to which it is connected by WiFi Direct

I'm unable to understand the Brother Canadian website and the methods it suggests.

Experts, please, your suggestions for finding a solution.

Gordon
0
I have tried a simple OCR program from youtube. Here, i am getting 'type expected' ERROR near Graphics. please help in this regards. I am using Visual Studio 2012.

Imports Emgu.CV
Imports Emgu.Util
Imports Emgu.CV.OCR
Imports Emgu.CV.Structure
Public Class Form1
    Dim OCRz As Tesseract = New Tesseract("tessdata", "eng", Tesseract.OcrEngineMode.OEM_DEFAULT)
    Dim pic As Bitmap = New Bitmap(270, 100)
    Dim gfx As Graphics = Graphics.FromImage(pic)



    Private Sub Timer1_Tick(sender As Object, e As EventArgs) Handles Timer1.Tick
        gfx.CopyFromScreen(New Point(Me.Location.X + PictureBox1.Location.X + 4, PictureBox1.Location.Y + 30), New Point(0, 0), pic.Size)
        PictureBox1.Image = pic
        PictureBox1.Image = Nothing
    End Sub
    Private Sub Button1_Click(sender As Object, e As EventArgs) Handles Button1.Click
        OCRz.Recognize(New Image(Of Bgr, Byte)(pic))
        RichTextBox1.Text = OCRz.GetText
    End Sub
0
I have documents that need to be signed and have captured an image of my signature. How do I copy it into Nuance Power PDF in order to sign the document?
0

Document Imaging

Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers. Document imaging is a form of enterprise content management, built around the need to manage and secure the escalating volume of electronic documents (spreadsheets, word-processing documents, PDFs, e-mails) created in organizations.

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