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Document Management

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A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

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I have a client that has no electronic backup files for hard copies of booklets that require periodic changes. In fact, the problem is we don't know what format the original was created in. Some of these books have been around for years. We have a an old xerox scanner utilizing 'Document and Scan MakeReady' version 3.0.0.16 software. We don't have the CD. It doesn't appear to be available - I assume it's really old. It is running on a Windows 2000 Pro PC. The value of this existing software, is it's ability to allow edits from a received  scan document without changing the original format. At this point - after edits, it can be printed prior to having to save it to a file format , like PDF or DOC. In other words, it allows you to cut/paste changes without altering the original format.

Does anybody have a low cost solution providing the above functionality? Is there an OCR out there that will allow you to make changes prior to committing to a file format.
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On Demand Webinar: Networking for the Cloud Era
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On Demand Webinar: Networking for the Cloud Era

Did you know SD-WANs can improve network connectivity? Check out this webinar to learn how an SD-WAN simplified, one-click tool can help you migrate and manage data in the cloud.

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I have one MCQ's Based type exam word document paper. I have to make Presentation in which each question will carry one slide.

I search different methods to create PPT from Word document. But I need little more help that is there any quickest way that select only questions and format them Heading style 1 and then select only QUestions options like Bullets as Heading 2.

or any other quickest way or macro which can convert my word document to PPT and each question should be on one slide.
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Dear  Friends,

I need small favour, attached doc for your assistance.

I want to replace  
1* --with  --Environment Type(with Underline ), remove extra Check Boxed after options appearing
2* - with -  Prepare new server / New Installation / Patch Installation /Other,remove extra Check Boxed after options appearing

I failed to do the same..
Would need your help ....
Kindly do the same
Service-Request-Form.doc
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i have created one table(rows & cols) with details.

I want to merge  few cells in columns for example ( B3 & B4 ),   The merge center option not getting enabled within table.


However, when I select cells outside of table, I can see merge center option got enabled.

please advise.
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To have a process in place to provide safe service delivery during planned and unplanned computer systems downtime.  staff is educated on the downtime policy  in the following IT verticals .

This program is fundamentally designed to ensure continuity of customer services by implementing standard processes and procedures. It is addressed the following areas.
Management of user accounts of the  systems users
Management of systems and networks
Telecommunication services of the company

how we can do this
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Hello, whenever I scan a large document using Paperport it has a small window that says "Nuance WIA" and it doesn't allow me to use other programs without jumping to the top. Very irritating when trying to process a word document. I have looked through many settings and can't seem to find a way to remove it. Any ideas? Thank you in advance.
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Hello, I am wondering if anyone has had any luck converting PDF documents to clean HTML. By clean HTML I mean HTML that is easily readable by programmers and would pass  (or come close to passing) a W3C validation. Also it would be nice if the document was already mobile-friendly and styled/formatted the same way as the original document.

I have tried multiple products likes JPDF2HTML, Zamzar, and ABle2Extract to convert PDF to HTML but they all do not produce 'clean' HTML.

Does anyone know of software that can do this?

 I also have .docx formats of the same files, so if there is software that can do this for docx, than that may work as well.
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After installing Paperport 14.5 I noticed that the Paperport Printer was not showing in PRINTERS.

Please advise how to install Paperport Printer with Windows 10
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24 Comments
Can anyone recommend a good document management solution for a firm of about 30 users?
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I've created a very basic fillable pdf form out of an excel sheet.  I am having trouble with two different columns of fields. Other columns of fields with the exact same properties do not have these problems.  Here is the problem:

When I test the form, in either Adobe Acrobat 9 Pro or Adobe Reader, I try to delete numbers from the fields after I enter them (to see if ctrl+z can be used to backup a step). I can delete information from some of the fields this way, but others will not delete. If I try to delete using Edit-->Undo, it lets me click edit/undo, but the information is still in the field.  When I go back to the field and click on it, the data disappears. When I click somewhere else in the form, that same data reappears.  I've searched online and the only similar problem seems to be data that is not shown in a field until clicked. Mine is sort of opposite. "Deleted" data shows in a field until you click it.

Thanks for your help.
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Free Tool: ZipGrep
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Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

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I am the only one with Admin rights to BitBucket and want to be sure, for the moment, only I can merge a Pull Request.

Please explain how to configure this...

Thanks
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2 Comments
I just need to be alerted (via email) when a Pull Request is created.

How?

Thanks
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3 Comments
How to password-protect a PDF with free software
This video Micro Tutorial shows how to password-protect PDF files with free software. Many software products can do this, such as Adobe Acrobat (but not Adobe Reader), Nuance PaperPort, and Nuance Power PDF, but they are not free products. This video explains how to do it with excellent, free software called PDF-XChange Editor from Tracker Software Products.

1. Download PDF-XChange Editor


Visit the PDF-XChange Editor section of the Tracker Software Products website:

http://www.tracker-software.com/product/pdf-xchange-editor

Click the white-on-green Download button for either product. It doesn't matter if you download PDF-XChange Editor or PDF-XChange Editor Plus, since you'll be selecting the Free Version when you install.

Step1

2. Run downloaded installer


Run the downloaded installer and select Free Version (unless, of course, you want more features and decide to purchase the Pro or Plus Version).

Step2

3. Open a non-secured PDF file in PDF-XChange Editor


Run PDF-XChange Editor and open a PDF file that does not currently have password protection on it.

Step3

4. Open Security section of Document Properties


Click File menu.

Click Document Properties.

Click Security category.

Step4

5. Open Password Security Settings dialog


Click Security Method drop-down.

Click Password Security.

Step5

6. Fill in Password Security Settings dialog


In Options section, select Compatibility from the drop-down and what you want encrypted via the radio buttons.

In Document Passwords section, enter password to open PDF and password to change permission settings.

In Permissions section, set Printing Allowed and Changing Allowed choices via the drop-downs; enable/disable content copying and …
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how do I upgrade from from pp 12.1 to 14.5
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2 Comments
Hi All,

i am interested toward to learn Documentum. so someone please help me the process (step by step ) to learn and work on Documentum.

Please advice!!!

Thanks,
Akira
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1 Comment
When printing PDFs via the 'quickprint' option in Outlook they fail, with an error message stating the file could not be found in: (the Outlook secure temp folder). While opening files manually in Outlook I see the files populate in the temp folder, and close properly when the attachment is closed. Additionally, when working properly, I can see the temp file populating in the temp folder on quickprint as well.

However, while the problem occurs, watching the folder when performing 'quickprint' the files are not created and the error is thrown stating the file is not found.

Any thoughts?
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12 Comments
Greetings,

I need to come up with a few documents at work, and I was wondering if any had template to follow They would be:

- Workstation technical build document comprising VMWare and will be based on the SANS SIFT workstation
- Information Security Incident Response Plan
- Information Security Specific use Response runbook (ie Malware exposure)

Any help would be greatly appreciated!

:)
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3 Comments
Hello , I would appreciate any help regarding the following question:
I have many registers for incoming correspondences (about 8 registers in different location on my PC and server).
all these files have same table structure & design from column A to column K, and start from column L the information changed upon type of register.
The attached 3 files are sample for incoming letters, MOM and transmittal.
I wish to pull out the data from these registers, Only which match word “open “ in column K.
The other excel file “Pending Correspondence” is the consolidation file for the “open” data as following:
1.      In the sheet named “input”: all variable data, I will update manually all information in the column A, B and column C as mentioned in the log.
2.       regarding sheet named “Overall Pending” :
a.      In the column A, I need to have name of the file that the data was imported from.
b.      In need to have all imported data from other registers to be paste in column B up to column L.

I have made manual sample for result that I am expecting automatically and hope it will give you better idea for what I need.

Thanks in advance for your efforts.
Incoming-Letters-Sample.xlsx
Incoming-MOM-Sample.xlsx
Incoming-Transmittals-Sample.xlsx
Pending-Correspondence.xlsx
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10 Comments
Dear SharePoint experts

I have a file share with over 200 knowledge documents which I manage as a library with folders, sub folders etc.
I would like to transfer this repository to SharePoint 2013 to gain accessibility from anywhere and exposure to our knowledge bank

Since I'm new in SP - How do I design (look & feel), create the UX/UI  and the search options and eventually create a DMS in SharePoint 2013 which I can share with the organization and will give me the added value?

I there a tutorial, book, any kind of training that can instruct me how to manage SP and create this kind of DMS?
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2 Comments
On Demand Webinar: Networking for the Cloud Era
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On Demand Webinar: Networking for the Cloud Era

Did you know SD-WANs can improve network connectivity? Check out this webinar to learn how an SD-WAN simplified, one-click tool can help you migrate and manage data in the cloud.

View Now
Hi Experts

I have a repository (file share) filled with documents and I am looking for a document management that will enable searching, cataloging & previewing  of documents. I I need a tool I can direct to my repository and will provide me the user experience & interface - preferably web based but not mandatory - Free or payed tool

Thanks
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4 Comments
This server hosts a document management system based on SQL, but also has a large directory of documents.  The program offers full text indexing of the documents using the server's indexing service.  There are currently just over 1 million documents included in that index.  We have started having issues with the index developing corruption, at which point the server detects it and starts a reindex.  With the number of documents that indexing takes several days.  The directory with the catalog (in ProgramData) is excluded from backup and from antivirus scanning.  I can't find any definitive reason for the corruption.  I also can't find any definitive advice on the recommended size or number of documents for the service to work well.  Does anyone have experience using the index service for very large numbers of documents?  Does it work well?  Are there any reasons for the corruption that I might be overlooking?  Thanks!
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Dear experts.
I have installed and configured a SharePoint 2016 single server farm.
in this farm, i have the following goals.

  • create personal file libraries for users to store their personal documents and files, those files should be of course only accessible by them.
  • Create A public document libraries where shared documents can go.

i only succeded in creating the document library itself but the rights are all messed up.
can someone please help me out with this issue?
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Can a Fujitsu ScanSnap iX500 use OCR to specifically NAME a file (PDF) as the value found when scanning?  For example, it we have a stack of invoices, all formatted the same with the Invoice Number in the same location, can we scan those and ask ScanSnap to name each individual scan page based on the value of the Invoice Number?  (I.e. Inv123.pdf, Inv456.pdf, Inv789.pdf)

Alternatively, I am more sure that we can make a PDF SEARCHABLE so that we could SEARCH within each document for a given invoice number... (i.e. search ALL PDFs that contain INV456)).  Only problem is, that would be slower than simply eyeing down a list of filenames...

Best way to scan and file similar documents?

Thank you!
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What is that called?

What programs can do that for me on a Mac?

Only answer this if you can...but those using this morphed image would certainly need to know the answer. Is that morphed image my property? Anytime I use images I need to certify they are mine or public domain.

Thanks
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Just copied my movie files to an external hardrive and when i list using date modified every movie file  which is in a folder comes up with the "copy and paste date" not the original date of modification.  I would like to list the folders in the original date when choosing list by date modified.
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2 Comments

Document Management

2K

Solutions

56

Content

i
The collection of articles, videos, and posts on this topic.

3K

Contributors

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

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