Document Management

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

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Xpdf - PDFtoPS - Command Line Utility to Convert a PDF File to PS (PostScript)
In this tenth video of my Xpdf series, I discuss and demonstrate the PDFtoPS utility, which converts a PDF file to PostScript (PS). Also, it provides an option allowing creation of an Encapsulated PostScript (EPS) file. It performs its functions via a command line interface, making it suitable for use in programs, scripts, batch files — any place where a command line call can be made.

1. Download the software


You may have already downloaded the Xpdf tools while watching one of my earlier videos in the series, but there has since been an upgrade from Version 3 to Version 4 and there is a new download site:

https://www.xpdfreader.com/download.html

Visit that site and download the pre-compiled Windows binary ZIP archive, then unzip it.

Step1

2. Locate the documentation folder for the Xpdf utilities


Go to the folder where you unzipped the downloaded ZIP file and find the doc folder.

Step2

3. Read the documentation for the PDFtoPS tool


Go into the doc folder and find the plain text file called pdftops.txt.

Open it with any text editor, such as Notepad, and read it. This is the documentation for the PDFtoPS tool.

Step3

4. Set up a test folder


Create a test folder.

Copy pdftops.exe from the unzipped bin32 folder into your test folder.

Copy a sample PDF file into your test folder.

Step4

5. Set up a command prompt for testing


Open a command prompt window.

Navigate to your test folder.

Issue a DIR command in the command prompt to be sure that only two files are in it - the PDFtoPS executable and the sample PDF file.

Step5

6. Run the PDFtoPS utility to create the PostScript file


Issue the following command in the command prompt:

pdftops TestFileName.pdf
1
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Expert Comment

by:Andrew Leniart
Great video and introduction to a very useful tool indeed.
0
LVL 63

Author Comment

by:Joe Winograd, Fellow&MVE
Thank you, Andrew, I appreciate the compliment and the endorsement. Happy New Year! Regards, Joe
0
Why Diversity in Tech Matters
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Why Diversity in Tech Matters

Kesha Williams, certified professional and software developer, explores the imbalance of diversity in the world of technology -- especially when it comes to hiring women. She showcases ways she's making a difference through the Colors of STEM program.

Xpdf - PDFtoPPM - Command Line Utility to Convert a PDF File to PPM, PGM, PBM
In this ninth video of my Xpdf series, I discuss and demonstrate the PDFtoPPM tool, which converts a PDF file to color portable pixmap (PPM) format, grayscale portable graymap (PGM) format, or monochrome (black & white) portable bitmap (PBM) format. It creates a separate image file for each page of the PDF file. It does this via a command line interface, making it suitable for use in programs, scripts, batch files — any place where a command line call can be made.

1. Download the software


You may have already downloaded the Xpdf tools while watching one of my earlier videos in the series, but there has since been an upgrade from Version 3 to Version 4 and there is a new download site:

https://www.xpdfreader.com/download.html

Visit that site and download the pre-compiled Windows binary ZIP archive, then unzip it.

Step1

2. Locate the documentation folder for the Xpdf utilities


Go to the folder where you unzipped the downloaded ZIP file and find the doc folder.

Step2

3. Read the documentation for the PDFtoPPM tool


Go into the doc folder and find the plain text file called pdftoppm.txt.

Open it with any text editor, such as Notepad, and read it. This is the documentation for the PDFtoPPM tool.

Step3

4. Set up a test folder


Create a test folder.

Copy pdftoppm.exe from the unzipped bin32 folder into your test folder.

Copy a sample PDF file into your test folder, preferably one with numerous pages.

Step4

5. Set up a command prompt for testing


Open a command prompt window.

Navigate to your test folder.

Issue a DIR command in the command prompt to be sure that only two files are in it - the PDFtoPPM executable and the sample PDF file.

Step5
1
Xpdf - PDFtoHTML - Command Line Utility to Convert a PDF File to HTML
In this eighth video of my Xpdf series, I discuss and demonstrate the PDFtoHTML utility, which, exactly as its name says, converts a PDF file to HTML. It does this via a command line interface, making it suitable for use in programs, scripts, batch files — any place where a command line call can be made.

1. Download the software


You may have already downloaded the Xpdf tools while watching one of my earlier videos in the series, but there has since been an upgrade from Version 3 to Version 4 and there is a new download site:

https://www.xpdfreader.com/download.html

Visit that site and download the pre-compiled Windows binary ZIP archive, then unzip it.

Step1

2. Locate the documentation folder for the Xpdf utilities


Go to the folder where you unzipped the downloaded ZIP file and find the doc folder.

Step2

3. Read the documentation for the PDFtoHTML tool


Go into the doc folder and find the pdftohtml.txt file.

It is a plain text file. Open it with any text editor, such as Notepad, and read it. This is the documentation for the PDFtoHTML tool.

Step3

4. Set up a test folder


Create a test folder.

Copy pdftohtml.exe from the unzipped bin32 folder into your test folder.

Copy a sample PDF file into your test folder, preferably one with numerous pages.

Step4

5. Set up a command prompt for testing


Open a command prompt window.

Navigate to your test folder.

Issue a DIR command in the command prompt to be sure that only two files are in it - the PDFtoHTML executable and the sample PDF file.

Step5

6. Run the PDFtoHTML utility


Issue the following command in the command prompt:

pdftohtml TestFileName.pdf HTMLfolder
2
xpdfrc - Configuration File for All Xpdf Utilities
This is the eleventh — and final — video of my Experts Exchange Micro Tutorials on the Xpdf utilities. The first video is an overview of the command line tools. The next nine videos are tutorials on all them:

PDFimages - Extract Images from PDF Files
PDFtoText - Convert PDF Files to Plain Text Files
PDFinfo - Retrieve Page Count and Other Information from PDF Files
PDFdetach - Detach Attachments from PDF Files
PDFtoPNG - Convert a Multi-page PDF File into Separate PNG Files
PDFfonts - List Fonts Used in a PDF File
PDFtoHTML - Convert a PDF File to HTML
PDFtoPPM - Convert a PDF File to PPM, PGM, PBM
PDFtoPS - Convert a PDF File to PS (PostScript)

This last video in the series discusses xpdfrc, which is the single configuration file that Xpdf uses for all nine utilities. It provides an enormous number of options, allowing extensive control of the tools, such as character mapping, font configuration, PostScript control, rasterizer settings, text control, and much more.

1. Download the software and fonts


You may have already downloaded the Xpdf tools while watching one of my earlier videos in the series, but there has since been an upgrade from Version 3 to Version 4 and there is a new download site:

https://www.xpdfreader.com/download.html

Visit that site and download the pre-compiled Windows binary ZIP archive, then unzip it.

Download the Symbol and Zapf Dingbats fonts from the same page.

Step1

2. Locate the documentation folder for the Xpdf utilities


Go to the folder where you unzipped the downloaded ZIP file and find the doc folder.

Step2
1
Is there a way to make this document open up in edit mode when I have the restricted editing to only forms? Right now when it is protected (with no password) it opens in a view only format. Can it be changed so that the document opens up in edit mode when restrict editing is on?
Client-Journal-Template.docm
0
Can you please give me a solution or other way to deal with to make a google doc link work on the alert message or through sidebar in HTML link, I get Malformed HTML conten Error and if I replace my a regular link which such as www.google.com it works fine.

Here the error message looks like entering image description here

That full details :

ç: hi byehttps://docs.google.com/open?id=185g8pZGceMlIqmhEsYV8tkfxKsiRd_P3t3mhjzLiX0Y target=_blank > test
http://www.google.com>.
My code is the following :
COPYfunction test0001()
{

  var doc = DocumentApp.getActiveDocument(); 
  var docurl = doc.getUrl(); 

  //var x = Gconvertlinko() ;
  var ui = HtmlService.createHtmlOutput('hi '+ 'bye' + "<a href="+ docurl+"  target=_blank > test </a>"+ "<br/> <input type="+' text'+" name="+ 'lname'+ "  value="+ "http://www.google.com" +">")
  /*.setContent( DocumentApp.getActiveDocument.getUrl() + "<br/>"+ DocumentApp.getActiveDocument.getUrl() ) */
      .setTitle('Google Convertor');

  DocumentApp.getUi().showSidebar(ui);


}

Open in new window


Please let me know if you got any idea or thought to deal with that.
Screen-Shot-2018-12-10-at-1.25.14-PM.png
0
has anyone every attempted to store an access application in a document management system such as sharepoint? My initial reaction was 'that would never work', but our IT are trying to migrate data from  traditional file servers to sharepoint, but I wanted some insight into will an access application ever work in a system like sharepoint, or access databases accessed by numerous staff work in general? I am hoping the answer is no so I can suggest it isnt worth even investigating.
0
I have an expense form created in Docuware.  On the form, I have 10 line items [expenses] each with a total amount.  The bottom of the form has a report total however, there is no way in the form designer to create a total field.  Is there a way [even on the backend] to total the line items and present them in an identified field.
0
In previous work place, the Canon IR ADV 4251 offers OCR scanning to PDF
ie the resultant softcopy PDF is text-searchable.

However, in current work place, the same model does not offer this feature.

Is this a plug-in or just an OS upgrade or some sort of additional add-on we
have to buy : can point me to some articles/manual that mention this?

If it's a software upgrade only, can point me to the specific version & where
to get the software?  If it's just a feature to turn on, appreciate the
instructions on how to do this
0
Hello experts,
We are in the process of putting down our file management strategy using OneDrive for Business (Office 365), and wanted to use it for home drive (user files), and Sharepoint site files.
And wanted to find out from you what things we need to consider for an effective planning.

**FYI, We are currently in Windows 7 and planning to move to Windows 10
**Sharepoint will be hybrid (on-prem and in the cloud)

Thanks!
0
Python 3 Fundamentals
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Python 3 Fundamentals

This course will teach participants about installing and configuring Python, syntax, importing, statements, types, strings, booleans, files, lists, tuples, comprehensions, functions, and classes.

Our Helpdesk has install  Adobe Acrobat XI Pro  &  Adobe Forms Central
on my laptop when I requested for a software that could do OCR &
convert PDF to editable MSWord doc.

However, they don't know how to use it:  anyone has a Quick Guide on
how to do PDF to Word conversion (with OCR) with these tools?
0
We are using Documentum 6.7 and have a new client product that isn't working very well.  It doesn't seem to be getting all the data expected.

We want to turn on tracing (which Documentum has had forever) and need help.  We can turn it on within a session, but this client is going to initiate it's own sessions.  We were hoping to add the entries in the server.ini file to turn it on, but aren't getting the entries right.  For some reason we can't find a single dfc.properties on the server and the server.ini is being used to specify DocBrokers, so we're hoping someone can tell us the entries to put in it to enable tracing and see the exact query the server is receiving.
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How to put a date-time stamp on a PDF file with free software - Foxit Reader
I previously published an Experts Exchange video Micro Tutorial that describes how to scan documents to a PDF file using an excellent, free product called Foxit Reader:

How to scan to a PDF file with free software

N.B.: As with any "free" software, there may be restrictions, which are always specified in the software's licensing agreement, typically known as the End-User License Agreement (EULA). I encourage you to read the entire EULA of this product to be certain that you are in license compliance.

This new video Micro Tutorial shows where to download the free Foxit Reader and explains how to use it to place a date-time stamp on a PDF file.

1. Download and Install the Free Version of Foxit Reader


Visit the website for Foxit Reader at Foxit Software:

https://www.foxitsoftware.com/pdf-reader/

Select the language and O.S. from the drop-downs, then click the big, red Download button:

After downloading, run the installer.

step1

2. Run Foxit Reader


The installer creates a Foxit Reader program group with a shortcut to the Foxit Reader program.

Click the shortcut to run Foxit Reader.

step2

3. Put a pre-defined date-time stamp on the PDF


After opening a PDF file, click the Comment menu.

Click the drop-down on the Stamp button.

Click one of the five pre-defined Dynamic Stamps, all of which have a date-time stamp.

Position the mouse wherever you want the stamp and click to place it.

step3

4. Create a custom date-time stamp


Click the drop-down on the Create button.

Click Create Custom Dynamic Stamp.

Select a Stamp Template and fill in the options in the dialog box.

Click Add.

Click OK.

step4
2
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Expert Comment

by:Andrew Leniart
Another great "Winograd Micro Tutorial" :)

Good stuff Joe, should be highly useful to point askers to.

Endorsed!
0
LVL 63

Author Comment

by:Joe Winograd, Fellow&MVE
Hi Andrew,
Thank you for the kind words and the endorsement — I really appreciate both! Regards, Joe
0
Document Management organization.  Anyone familiar with the Dewey Decimal Classification for organizing items?   My client is thinking about scanning and managing document according to the Dewey Decimal system.  Are you supportive of this plan of action or do you have some management system that is better?  Here's a brief snippit of what we may roll out for a wealth management advisor.  These are the first two folders but you get the idea...

Capture.PNG
0
Hi,

I have a client who wants to trace a document he email out.

the perfect solution would make him aware if the document was forwarded on, who by and who to. This would be to external recipients.

Is there a way to achieve this, without the recipients knowledge?

Thanks
Gareth
0
Twain compatible home office MFPs.  We are testing the Paperport software with Brother MFC-9340CDW.  The reason for this was the Canon MX series scanner software was acting a bit wonky over the years and the printer is five years old. We actually really like the MP Navigator software but as discussed in our previous thread, MP Navigator is no longer being made for the later MX series.  Thus, we were turned on to Paperport document management software.  It came with the Brother MFC-9340CDW.  Though, I don't think it works with network shares unless I upgrade but I digress.  Anyway, my question is...  Could I have avoided maybe purchasing new hardware and just bought better document management software?  The reason I ask is Paperport prompted me to connect with the Canon hardware using Twain.  Did I just assume most 100 or $200 MFP weren't TWAIN compatible?  A google query of Canon MX twain shows nothing of the sort.  The better question is how common is Twain compatibility (is there a list?) so I can push Document Management software on to some of my other clients?  They too have horrible document management software.
0
what would be some useful checks to include in an audit/health check of SharePoint (and document management in general). The obvious one we can think of is around permissions of documents stored in SharePoint, to ensure sensitive documents are only accessible by the approved users/groups - but I wanted to spread the review a but further, and was hoping for some inspiration on what above and beyond security permissions would be useful when looking at such a system (it doesn't have to all be about security). Any common SharePoint mistakes/risks above and beyond permissions also most useful,
0
i have a folder which have 50000 Pdf file and every file have one page .
i want to merge every 2 pdf file into 1 pdf file than next 2 pdf file and again next and so on  .....until 50000.
for example

have file

FDN-12-1111_1
FDN-12-1111_2
FDN-12-1111_3
FDN-12-1111_4
FDN-12-1111_5
FDN-12-1111_6

its merge  2 pdf file
FDN-12-1111_1
FDN-12-1111_2

after merge name like that
FDN-12-1111_1

than next 2 pdf file

FDN-12-1111_3
FDN-12-1111_4

after merge filename

FDN-12-1111_2

than next 2 pdf file
 
FDN-12-1111_5
FDN-12-1111_6

after merge filename

FDN-12-1111_3

is it possible that with batch process its merge pdf file and give same filename of merge file as its original filename. if file name are same more than one than its add number 1,2,3 like

if file name change like this

FDN-12-1112_1
FDN-12-1112_2.

than after merge filename

FDN-12-1112_1

and so on
anyone help
thanks
rana
0
Need reasonably priced Home Office Twain compatible scanning documents software.  MP Navigator suite me well for years but they no longer distribute it with the Canon MX series MFP.  What's a really intuitive scanning software that initiates the scan for ADF or flatbed, makes simple adjustments for single or double sides series of documents, and gives you options for a couple standard formats like PDF or tif, etc?  Is there a really intuitive and elegantly done software that does all that plus organizes your scan documents well?
0
CompTIA Cloud+
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CompTIA Cloud+

The CompTIA Cloud+ Basic training course will teach you about cloud concepts and models, data storage, networking, and network infrastructure.

Hi guys

I'm in the process of learning Sharepoint online. Along with that, I'm trying to set up a document management system for one of our departments. I've got membership to Pluralsight, but I find that the tutorials on there are not covering the content I am looking for.

I want to create an attractive dashboard, along with the ability for this department to upload content which then results in a table filled with details, like an Excel sheet that has columns. Above each of those columns will be a search column that when typed, will used jquery to filter the table in real-time as you type. Something like this:

https://sharepoint.stackexchange.com/questions/98599/search-box-above-every-column-of-list-in-sharepoint-2010

My point is, where do I start. Any decent tutorial sites that take you from the basics to the more complicated content?  Also, how long do you think it could take for something like this to be implemented with a beginner like myself?

Thanks for helping
Yashy
0
Looking for a solution that will allow a team to simultaneously edit PDF's Similar to the way Onedrive will allow users to work on the same word document and see the changes other users are making relatively instantly. Basically don't want 2 people to be over writing each other or have to piece meal it and put the document together at the end.
0
Hi
I have 30 PDF documents located on a folder called Policies on our file server -shared drive. Each files contain various policies and procedures for our organization.
I would like to create a single PDF file, where it has separate links to open every file that is located on the Policies folder on the shared drive. Then I would like to copy this single PDF file to the staff desktops PCs and when required staff can open the single PDF file and click the appropriate link to view the files located on the policies folder.

I opened the word 2016 and insert- Hyperlink and put the file path on the address and the Text to display- Saved it as a PDF and when I click the “Organisation Holiday Dates” link it says:
 “Security warning “- This document is trying to connect to: file///E:/HANDBOOK/...
Please see the attached snapshot   which shows the error.

Please let me know as how to stop the security warning from popping when i click the “Organisation Holiday Dates” link on the single PDF file.
Or is there any other better way to achieve this
Any help will be great
Thanks in advance.
Security-warning-when-PDF-opened.jpg
0
How to scan to a PDF file with free software - Foxit Reader
I've published three five-minute Experts Exchange video Micro Tutorials that describe terrific features in an excellent, free PDF product called PDF-XChange Editor:

How to rotate pages in a PDF with free software
How to OCR pages in a PDF with free software
How to password-protect a PDF with free software

PDF-XChange Editor has many other features in its free version, but, unfortunately, it cannot do scanning — you must purchase one of its non-free versions to get scanning functionality. Fortunately, there's another excellent, free PDF product that can perform scanning — Foxit Reader. However, the free Foxit Reader cannot do OCR, so you'll want to keep the free PDF-XChange Editor for its OCR capability, and add Foxit Reader for its scanning capability. The combination of the two products will allow you to create searchable PDFs (aka PDF Searchable Image files) with your scanner, utilizing free software.

N.B.: As with any "free" software, there may be restrictions, which are always specified in the software's licensing agreement, typically known as the End-User License Agreement (EULA). I encourage you to read the entire EULA of these products to be certain that you are in license compliance.

In order to scan, Foxit Reader requires an …
3

Expert Comment

by:Basem Khawaja
Joe if I say you are a genius. It would be an understatement. God bless you my friend:)
0
LVL 63

Author Comment

by:Joe Winograd, Fellow&MVE
Hi Basem,
Thank you for the kind words and the video endorsement...both very much appreciated! Regards, Joe
0
Does Google Drive enable access to files to users without that user being registered by my Admin?

I want to give a virtual tour of a famous travel destination. I want to make my image visible by people on my tour, but without me needing to log on as an Admin to Google Drive.

Is there a way I can make certain folder on my drive public?

I am fine giving out a URL to paying customers, even if that URL will be visible to people who did not pay for anything.

Does Google Drive do this?

Thanks
0
Suggestions for Google Drive features to use and Google Drive Plug-ins?

I am planning on providing a virtual tour of a popular tourist spot and plan to use Google Drive to display image during my live tour and to provide visual information for those taking the tour while I am not even there. So I have some requirements and a need for advice about what features of Google Drive and the Google Drive plug-ins could give me  more functionality.

I need to provide about 50 images which are:
1) ranked 1-50
2) can be gotten via key word search
3) each photo have some text explanation
4) each photo could be linked to other images, not necessarily the next image in the sequence. This allows grouping into a theme.
5) Mobile support

Does Google Drive do all this?

Do I need a Google Drive plug-in to do any of these?

What features have I not suggested which either Google Drive or a Google Drive plug-in provide which might be useful?

Lastly, what security / fraud concerns do I need to protect myself against?

Thanks
0

Document Management

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

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Document Management
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