Document Management

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

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Hello, I am wondering if anyone has had any luck converting PDF documents to clean HTML. By clean HTML I mean HTML that is easily readable by programmers and would pass  (or come close to passing) a W3C validation. Also it would be nice if the document was already mobile-friendly and styled/formatted the same way as the original document.

I have tried multiple products likes JPDF2HTML, Zamzar, and ABle2Extract to convert PDF to HTML but they all do not produce 'clean' HTML.

Does anyone know of software that can do this?

 I also have .docx formats of the same files, so if there is software that can do this for docx, than that may work as well.
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Free Tool: SSL Checker
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Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Can anyone recommend a good document management solution for a firm of about 30 users?
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I am the only one with Admin rights to BitBucket and want to be sure, for the moment, only I can merge a Pull Request.

Please explain how to configure this...

Thanks
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I just need to be alerted (via email) when a Pull Request is created.

How?

Thanks
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how do I upgrade from from pp 12.1 to 14.5
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Hi All,

i am interested toward to learn Documentum. so someone please help me the process (step by step ) to learn and work on Documentum.

Please advice!!!

Thanks,
Akira
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When printing PDFs via the 'quickprint' option in Outlook they fail, with an error message stating the file could not be found in: (the Outlook secure temp folder). While opening files manually in Outlook I see the files populate in the temp folder, and close properly when the attachment is closed. Additionally, when working properly, I can see the temp file populating in the temp folder on quickprint as well.

However, while the problem occurs, watching the folder when performing 'quickprint' the files are not created and the error is thrown stating the file is not found.

Any thoughts?
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Greetings,

I need to come up with a few documents at work, and I was wondering if any had template to follow They would be:

- Workstation technical build document comprising VMWare and will be based on the SANS SIFT workstation
- Information Security Incident Response Plan
- Information Security Specific use Response runbook (ie Malware exposure)

Any help would be greatly appreciated!

:)
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Hello , I would appreciate any help regarding the following question:
I have many registers for incoming correspondences (about 8 registers in different location on my PC and server).
all these files have same table structure & design from column A to column K, and start from column L the information changed upon type of register.
The attached 3 files are sample for incoming letters, MOM and transmittal.
I wish to pull out the data from these registers, Only which match word “open “ in column K.
The other excel file “Pending Correspondence” is the consolidation file for the “open” data as following:
1.      In the sheet named “input”: all variable data, I will update manually all information in the column A, B and column C as mentioned in the log.
2.       regarding sheet named “Overall Pending” :
a.      In the column A, I need to have name of the file that the data was imported from.
b.      In need to have all imported data from other registers to be paste in column B up to column L.

I have made manual sample for result that I am expecting automatically and hope it will give you better idea for what I need.

Thanks in advance for your efforts.
Incoming-Letters-Sample.xlsx
Incoming-MOM-Sample.xlsx
Incoming-Transmittals-Sample.xlsx
Pending-Correspondence.xlsx
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Dear SharePoint experts

I have a file share with over 200 knowledge documents which I manage as a library with folders, sub folders etc.
I would like to transfer this repository to SharePoint 2013 to gain accessibility from anywhere and exposure to our knowledge bank

Since I'm new in SP - How do I design (look & feel), create the UX/UI  and the search options and eventually create a DMS in SharePoint 2013 which I can share with the organization and will give me the added value?

I there a tutorial, book, any kind of training that can instruct me how to manage SP and create this kind of DMS?
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SharePoint Admin?
SharePoint Admin?

Enable Your Employees To Focus On The Core With Intuitive Onscreen Guidance That is With You At The Moment of Need.

Dear experts.
I have installed and configured a SharePoint 2016 single server farm.
in this farm, i have the following goals.

  • create personal file libraries for users to store their personal documents and files, those files should be of course only accessible by them.
  • Create A public document libraries where shared documents can go.

i only succeded in creating the document library itself but the rights are all messed up.
can someone please help me out with this issue?
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Can a Fujitsu ScanSnap iX500 use OCR to specifically NAME a file (PDF) as the value found when scanning?  For example, it we have a stack of invoices, all formatted the same with the Invoice Number in the same location, can we scan those and ask ScanSnap to name each individual scan page based on the value of the Invoice Number?  (I.e. Inv123.pdf, Inv456.pdf, Inv789.pdf)

Alternatively, I am more sure that we can make a PDF SEARCHABLE so that we could SEARCH within each document for a given invoice number... (i.e. search ALL PDFs that contain INV456)).  Only problem is, that would be slower than simply eyeing down a list of filenames...

Best way to scan and file similar documents?

Thank you!
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What is that called?

What programs can do that for me on a Mac?

Only answer this if you can...but those using this morphed image would certainly need to know the answer. Is that morphed image my property? Anytime I use images I need to certify they are mine or public domain.

Thanks
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I plan to use some Wikipedia images in a book which I plan to sell. And I need to be sure I am allowed to use these pictures.

Here are two sample images with different license requirements.


https://en.wikipedia.org/wiki/Printing_press#/media/File:PrintMus_038.jpg

https://en.wikipedia.org/wiki/Printing_press#/media/File:Laurentius_de_Voltolina_001.jpg

How am I required to annotate them? Can I use these for commercial purposes?

Thanks
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- Numerous PDFs in a network folder, or to be pulled into the solution via a network scanner
- Need to read the bar code and extract the 5 pieces of data for indexing. OR, OCR portions of the page with the same data as in the bar code.
- Use this data to store the document for search and retrieval later - methods may vary. Would like documents placed into folders by the date in the bar code.
- Some sort of compression or load into a database is preferred to keep file size down.
- Windows or Linux based
- OpenSource only: I want to get my hands dirty with it.

Any ideas?
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I have a Mac and mainly use Word 2011 or Mac but also have Word 2017 installed, and ready to use when needed.

I am writing a book and expect to have lots of image, and need a formatting method for the pictures.

For example,
"Image 2.3"

would mean the third image in Chapter 2.

What alternatives are there for this? Does Word handle this automatically? I would hate to need to update this manually, just because I added a new image to the front of the chapter.

Also, what about credits? Where do they go?

I will put references at the end of the book, and would be happy to also put image sources also at the end.

Thanks.
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I had to reinstall PaperPort 14 but when I try to open it I get an error stating that it has stopped working. How do I eliminate this problem?
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Hi,

I am looking for a product to digitally sign documents.

- documents would be in PDF format and then sent to user to approve, they would sign the document to indicate they approve it and then would email it to the next party that needs to review the same document and they would sign it or "sign off" on it and the document would be complete.

- ideally the document could be shared to the user for them to review and sign so that the owner knows it has been approved before sharing it to another dept/user for further approval or completion.

What kind of product would you recommend for this type of workflow?  PDFs are currently used but there is not digital signature in place yet.

Has anyone used "DocuSign Business Pro Edition" ?

Thanks,
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Nuance is offering Paperport Professional 14 for $59.99.  Info still shows no support for W10.  Will your 14.5 upgrade work on this one?
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Free Tool: Subnet Calculator
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Free Tool: Subnet Calculator

The subnet calculator helps you design networks by taking an IP address and network mask and returning information such as network, broadcast address, and host range.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Hi,

Anyone can share procedures for preventive maintenance of UPS and generators?

How often to test, what to test, how to test it and where to document the test schedules and results.

Thank you.
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Hi,

I need to copy some files from a backend document management system.  There are around 1500 files and they are all numbered with a unique ID.  However, when I export them, it will rename the file with the name that it has been saved with in the document management system, of which there could be 100's or more identical document names.  How can I use the copy or xcopy command in a batch file that will rename any duplicate filenames in the destination?

Thanks
Nick
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Hello

I am trying to design a structure for our team Sharepoint where all documents are kept.

We are the Messaging team, so manage Exchange, Blackberry, SMTP.

My general thought on directory structures is they should be xmas tree like, i.e. small options at the start getting larger and larger...agreed?

So for example we could have

Level 1; Product (Exchange, BB, SMTP)
Level 2: Project name
Level 3: Type (Architecture, client, financial, roadmap...

and so on.

Any recommendations?
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I have 25 Word Docs which represent 25 snapshots of this paper I have been writing, where I created a new copy before I made a change in direction and deleted some text. So I made a new filename so I would not over-write any copy, but now I need to "mine" all that old text which had ben abandoned.

I want to make a "mashup" version of the file so I can proof it for ideas on topics that I abandoned months ago.

How do I do this?

I tried the merge feature of Word, but found it did not merge the docs as expected. I want to use some merge feature so that I do not make the doc longer than needed by releasing the same paragraphs and pages. Instead, I understand there will be no meaning to this text, expect it will remind me of the topics I abandoned.

I also tried exporting them as text, then using Beyond Compare to merge them, but once again, it did not combine the files.

Is there a way to extract all words in a file as a CSV file? If I could get that for each file sandpit them into one huge Excel Column, I could scan that column and at least find key words, while key concepts would be impossible to uncover...

Any ideas?

Thanks.
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I've used CutePDF for years on win 7 to make web pages, etc into PDFs.  Never gave it much thought as to how big the resulting PDF would be vs. other apps.

Now I see 'save to PDF' on a win 10 machine. Is that something native with win 10?

I've tried a couple comparisons.  1 time, CutePDF make a 3MB file.  Save as PDF was 2MB.

Another - Cute PDF was 2MB and save as PDF was 300kb

are there settings to get cute PDF results to be smaller?  Is save as PDF the best out there these days?
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We currently operate a large single repository for company data with a list of Root folders in that library. Each folder has a logical business owner. When someone wants access to one of those folders. They request it via IT, IT Contact that owner and receive authorisation, then add the permission to the root folder (via AD Groups).

We are trying to move towards departmental sites however we want the document library to be controlled by the department manager, and rather than grant everyone access to all the files in that library, give everyone to ability to see the libraries root files, but then if they try and access it, they will be presented access request page. I know I can do this for sites or libraries, but can this behaviour be attributed to sub folders in any way?
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Document Management

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.