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Within Internet message handling services (MHS), a message transfer agent or mail transfer agent (MTA) or mail relay is software that transfers electronic mail messages from one computer to another using a client–server application architecture. A MTA implements both the client (sending) and server (receiving) portions of the Simple Mail Transfer Protocol (SMTP). The terms mail server, mail exchanger, and MX host may also refer to a computer performing the MTA function. The Domain Name System (DNS) associates a mail server to a domain with mail exchanger (MX) resource records containing the domain name of a host providing MTA services.

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You can use IMAP or POP3 protocol to configure your Gmail account in MS Outlook. However, after using IMAP account in Outlook for some time, many users want to change their mail settings from IMAP to POP. Today we will discuss how quickly you can change your IMAP configuration to POP3.


What is IMAP?


IMAP stands for Internet Messages Access Protocol. In an IMAP configuration, the email client keeps a copy of the mailbox on the local system without deleting it from the email server. The advantage in this case is that you can access your complete mailbox data through various devices (of course with proper IMAP configuration).


Advantages of IMAP


  • Quick and easy access to emails from different geographical locations.


  • In IMAP, any items deleted from the user system is still available on the server.


What is POP3?


POP3 is an abbreviation of Post Office Protocol version 3.  When your email application is configured with POP, then all your emails are downloaded to your email application. Then emails can (and should) be permanently deleted from the mail server.


Advantages of POP3


  • Your emails are stored on your system hard drive. Each time you configure POP3 on a new device, only the additional emails will be downloaded. This saves time in configuring the email account.
  • In POP, opening and accessing attachments are quick because all the attachments are already downloaded.


Step by step procedure to convert IMAP to POP


To start this process, open MS Outlook and start the below-mentioned steps:


  1. Click on File > Info > Account Settings.



  2. Then click on New to add a new account.



  3. Select Manual set up or additional server types and then click to Next.



  4. Now select POP or IMAP and then click to Next.



  5. Enter your POP details and then click on More Settings.



  6. Then move to the Advanced tab and enter POP and SMTP port numbers and click OK.

    Note: Here, you have an option to leave copy of messages on the server for a definite period.

  7. It will take few seconds, and your POP account is successfully added to Outlook.


Steps to remove IMAP account from MS Outlook


After successfully adding your POP account, you can remove your IMAP account from Outlook.


  1. Click on File > Info > Account Settings.


  2. Then select the IMAP account and then click on Remove button, your IMAP account is successfully removed
    .


Migrate IMAP to Cloud


Recently many users are migrating their IMAP email data to cloud emailing platforms like Office 365. This process is easy if you are using a third-party tool for migration.


Kernel for IMAP to Office 365 is a brilliantly developed and designed tool to migrate IMAP account to Office 365, hosted Exchange and on-premises Exchange. With this, you can quickly migrate those mailboxes which are configured with IMAP settings.


You can also migrate single as well as multiple mailboxes from IMAP email servers to Office 365. And this tool allows users to migrate emails to mailboxes, public folders and archive mailboxes in Office 365.



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Email Servers

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Contributors

Within Internet message handling services (MHS), a message transfer agent or mail transfer agent (MTA) or mail relay is software that transfers electronic mail messages from one computer to another using a client–server application architecture. A MTA implements both the client (sending) and server (receiving) portions of the Simple Mail Transfer Protocol (SMTP). The terms mail server, mail exchanger, and MX host may also refer to a computer performing the MTA function. The Domain Name System (DNS) associates a mail server to a domain with mail exchanger (MX) resource records containing the domain name of a host providing MTA services.

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