Exchange

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Exchange is the server side of a collaborative application product that is part of the Microsoft Server infrastructure. Exchange's major features include email, calendaring, contacts and tasks, support for mobile and web-based access to information, and support for data storage.

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How to access multiple mailboxes from one account in MS Exchange Server 2010 - video tutorial
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator wants to confirm the message is delivered to all of mailboxes correctly. The video below explains how to grant full access rights to the selected mailbox for the specific user (John in this case). The video also shows how these mailboxes are visible in the left pane of MS Outlook right after the program is launched, while in OWA the user needs to switch between them manually.
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How to change priority of transport agents in Exchange 2007/2010 using Exchange Management Shell
Exchange organizations may use the Journaling Agent of the Transport Service to archive messages going through Exchange. However, if the Transport Service is integrated with some email content management application (such as an antispam), the administrator may prefer to send messages to Journaling only after they have been filtered by the said software in order to avoid unnecessary cluttering of the archive mailbox. In order to let the application process messages before delivering to Journaling, the administrator will have to set appropriate priorities for Transport Agents using Exchange PowerShell. The video shows how to check the priority of agents for Transport Service and modify the hierarchy. CodeTwoExchangeRules agent is used in this video as an example of an email content management application. Its priority is changed from 4 to 2 in order to move the agent before the Journaling Agent.
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How to change email signature in Outlook on the Web (OWA)
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA).

For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651

If you want to manage email signatures and disclaimers for a whole company, visit https://www.codetwo.com/email-signatures/?sts=6651
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How to add an email signature to all users in Exchange 2016
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online.

The email signature template has been downloaded from:
www.mail-signatures.com/articles/signature-templates?sts=6651

For more advanced email signature features, check out CodeTwo Exchange Rules 2016:
https://www.codetwo.com/exchange-rules-2016?sts=6651
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How to sync iPhone, Android, BlackBerry with Public Folders on Exchange Server
This video demonstrates how to sync Microsoft Exchange Public Folders with smartphones using CodeTwo Exchange Sync and Exchange ActiveSync.

To learn more about CodeTwo Exchange Sync and download the free trial, go to: http://www.codetwo.com/exchange-folder-sync?sts=6511
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How to set up email signature rules on Exchange Server using Exchange Rules
This video demonstrates how to create an example email signature rule for a department in a company using CodeTwo Exchange Rules. The signature will be inserted beneath users' latest emails in conversations and will be displayed in users' Sent Items folders.

CodeTwo Exchange Rules applications allow for central management of signatures and company disclaimers in mail on Microsoft Exchange 2016, 2013, 2010, 2007, 2003, 2000 and Small Business Server.

You can trial CodeTwo Exchange Rules for free:
http://codetwo.com/exchange-rules-pro?sts=6449
http://codetwo.com/exchange-rules-family?sts=6449
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LVL 16

Administrative Comment

by:Kyle Santos
Congratulations.  Your video has been Accepted and is now published on Experts Exchange.  Feel free to share this video by selecting the social sharing icons.
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Rename and move Database and log to new volume in Exchange 2013/2016
This video discusses moving either the default database or any database to a new volume.
2
 
LVL 16

Administrative Comment

by:Kyle Santos
Congratulations!  Your video has been Accepted and is now published on Experts Exchange.
0
Setup SMTP relay to office 365
how to add IIS SMTP to handle application/Scanner relays into office 365.
3
 
LVL 16

Administrative Comment

by:Kyle Santos
acox65807,

Congratulations!  Your video has been Accepted.  Thank you for your contribution to Experts Exchange.  We look forward to seeing more videos from you.  Keep up the great work!
0
Embedded vs hosted images in email signatures
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it.

The vast majority of email clients display logos/images in an email signature without any major issues, so there might not appear to be much difference between using the two formats. However, there are benefits to choosing one method over the other.
Embedded images

If you want a logo/imagery to appear without having to click a ‘Download Images’ button, we recommend embedding it all within the email signature. This is when an image is attached to an email and referenced using a Content-ID (HTML image tags).

Choose how to present images in email signatures
A standard Content-ID will look like this:

<img src="cid:myimagecid" />

Open in new window


When an email client refers to these images, they will all be displayed automatically. This is because they are referenced in the source of the message.

However, embedded images will slightly increase the size of your emails and there is a slight risk that they will appear as separate attachments in some email clients. There are also known issues with images being stripped out of emails and increasing in size on iOS devices e.g. iPhone and iPad.

Hosted/linked images

If you don't want to run the risk of email signature imagery appearing as attachments, we recommend saving and hosting your logo/images on a web server. They will then…
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Basics of Database Availability Groups (Part 2)
The video tutorial explains the basics of the Exchange server Database Availability groups.

The components of this video include:
1. Automatic Failover
2. Failover Clustering
3. Active Manager
1
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Basics of Database Availability Groups (Part 1)
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment.

The video tutorial explains the basics of the Exchange server Database Availability groups. It mainly covers the basic usage, advantages and scenarios where Exchange Server DAG come into play and help maintain the high availability of the data.

 The components of this video include:
1.Understanding the basic concept of Exchange Server DAG & How is it beneficial?
2. High availability of Data
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Exchange 2013: Generate a Certificate Request
To show how to generate a certificate request in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Servers >> Certificates tab.

To generate a certificate request we need to navigate to the "Servers" tab on the left hand side. Then we need to click on the "Certificates" tab along the top.

3. Click the + "New" button.

4. Choose the Certificate Type you would like to create

You will have two choices. The first is to create a certificate request for a third party cert, or create a self signed cert. Since we are planning on publishing our exchange certificate to the internet, we'll have to use a third party cert. So for this video we will select "Create a request for a certificate from a certificate authority" and click Next.

5. Specify a friendly name.

Specify a friendly name. This is just a display name for the certificate. Click next.

6. Review your wildcard options.

Unless you plan to deploy a wildcard certificate leave the options for wildcard certificate unchanged and click next.

7. Specify a Client Access Server (CAS)

Specify a Client Access Server (CAS) where the certificate request will be stored. You can export/import this certificate to other Client Access Servers once the original request has been finalized. Click Next.

8. Click Next on the domain included screen.

9. Use the Add, Edit, or Remove buttons to change the subject names on the certificate request.

Use the Add, Edit, or Remove buttons to change the subject names on the certificate request. Note: Internal host names are no longer permitted on certificates. Specify a common name with the checkmark button. Click Next.

10. Specify the organization information.

Enter all your organizations information and click Next.

11. Specify a location to save the certificate request file.

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Exchange 2013: Create a Transport Rule
To show how to create a transport rule in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Mail Flow >> Rules tab.

To create a Mailbox Database we need to navigate to the "Mail Flow" tab on the left hand side. Then we need to click on the "Rules" tab along the top.

3. Click the + "New" button and pick either "Create a new rule" or a template from the drop down.

Click the + "New" button and pick either "Create a new rule" or a template from the drop down. For example, "Apply Disclaimers" template.

4. Enter a rule name.

Enter a display name for the rule.

5. In the "Apply this rule if..." drop down specify the conditions for the rule.

 In the "Apply this rule if..." drop down we will specify the conditions for the rule. These are the conditions that must be met for the rule to trigger. In our example we specify that the rule comes into effect when "The recipient is located..." >> "Outside the organization".

6. In the "Do the following..." drop down specify the actions for the rule.

In the "Do the following..." drop down we will specify the actions for the rule. In our example we "Append the disclaimer...". We then specify the text for this disclaimer and additional fall back settings when the text can not be applied.

7. Specify the mode for the rule.

"Enforce" to make the rule fully active, or, "Test" to log what the rule would have done. We always recommend to test rules before they are put into production. And then examine the logs to see what would have happened if the rule was live.

8. Click the Save button.

 Click the "Save" button to save the rule.

9. Modify the processing priority of the rule.

Using the Up / Down icons you can modify the processing priority of the rule. Zero will be processed first.

10. To edit a rule

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Exchange 2013: Creating an Email Address Policy
In this video we show how to create an email address policy in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Mail Flow >> Email Address Policy tab.

Then to create an Email Address Policy we need to navigate to the "Mail Flow" tab on the left hand side. Then we need to click on the "Email Address Policy" tab along the top.

3. Click the + "New" button.

If this is a global change we recommend making the policy changes on the Default Policy. You can do this by selecting the policy and clicking the "Edit" (pencil) button. Make the changes you need and click the "Save" button. However, in our video we will create a custom policy to match only members of the Time Travel Research department to a specific email domain. To create a new Email Address Policy we need to click on the + "New" button.

4. Specify a policy name, email address format and policy rules.

Specify a policy name. Click the plus "+" button under Email Address Format to build a custom email domain. In our example we select one of our accepted domains as the email domain (everything to the right of @). Then we chose alias as the address format (everything to the left of @). Click "Save”. Specify the recipient types to include, whether "All Recipient Types" or "Only the following recipient types". Define any recipient rules using the “Add a rule” button. Test with the “Preview” link.

5. Click Save.

Click the "Save" button to create the email address policy.

6. Apply the Policy.

Click the "Apply" link on the right to activate the policy. Click the "Yes" button to confirm. Click Close when successful.…
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LVL 4

Expert Comment

by:Felicia King
Very nice series of videos. I wish the video player application had a full screen option like YouTube. It can be really difficult to see options in the video.
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LVL 31

Author Comment

by:Gareth Gudger
Hey locojalapeno,

Glad you like it! The full screen mode is in the bottom right hand corner. It looks like two arrows pointing away from each other. You can also change the definition as well. By default it shows in 540. But you can also select it to show in HD 1080p. Check the screenshot below.

Player.jpg
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Exchange 2013: Creating an Accepted Domain
In this video we show how to create an Accepted Domain in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Mail Flow >> Accepted Domain tab.

Then to create an Accepted Domain we need to navigate to the "Mail Flow" tab on the left hand side. Then we need to click on the "Accepted Domain" tab along the top.

3. Click the + "New" button.

To create a new Accepted Domain we need to click on the + "New" button.

4. Specify a display name, domain name and the accept domain type.

Specify a display name. Then in the "Accepted Domain" field, type the email domain you wish to accept and process email. Then specify the type of Accepted Domain. We picked "Authoritative".

5. Understand which Accepted Domain Type you need.

"Authoritative" is used when you own this name space and do not share it with anyone else and will be your choice in most cases. If you share a namespace between organizations, where mail users are split between two separate messaging systems, use the "Internal Relay" Domain. Any address that can't be resolved to an Exchange user is forwarded to the other system. An "External Relay" is when Exchange accepts the messages for another system and forwards ALL mail to it. It acts as an SMTP gateway.

6. Click Save.

Click the "Save" button to create the Accepted Domain.

7. To edit the Accepted Domain select it and click the Edit (pencil) button.

To edit the Accepted Domain select it and click the "Edit" (pencil) button. Click "Save" once you have made your changes.

8. To delete the Accepted Domain select it and click Remove (trashcan) button.

To delete the Accepted Domain select it and click the "Remove" (trashcan) button. Click "Yes" to Confirm.
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Exchange 2013: Creating an Address List
In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Organization >> Address Lists tab.

Then to create an Address List we need to navigate to the "Organization" tab on the left hand side. Then we need to click on the "Address Lists" tab along the top.

3. Click the + "New" button.

To create a new Address List we need to click on the + "New" button.

4. Specify a name, address list path and the recipient types to include.

Specify a display name for the Address List. Also, specify where in the hierarchy this Address List will belong. Do this by clicking on the "Browse" button. Then pick where in hierarchy the list will be placed. Otherwise the list will be placed in the root. Specify which types of recipients this address list will contain by using the "All recipients types" or "Only the following recipient types" check-boxes.

5. Configure any rules.

You can define the contents of an Address List by creating a rule. Do this by clicking the "Add a rule" button. From the drop down specify the rule you wish to create. In our video we picked the "Department" rule and specify a value of "Time Travel Research". This checks all objects in AD to see if they have their department field set to this value. If they do they will be included in this list. You can use the Preview link to get an idea of what objects will be included based on your criteria.

6. Click Save.

Click the "Save" button to create the address list.

7. Click Ok on the Update Address List warning.

Click the "Ok" button to acknowledge the warning.

8. Click Update Address List on the right. Select Yes to confirm. Click the Close button if successful.

7
 

Expert Comment

by:sujauddin saiyed
i have office 365 login and there are not address list option in organization
0
 
LVL 31

Author Comment

by:Gareth Gudger
Hey sujauddin,

In Office 365 Address Lists can only be created in PowerShell. Check Tony Redmond's blog for more info.

http://thoughtsofanidlemind.com/2014/11/21/exchangeonlineaddresslist/

Best regards,

Gareth
0
Exchange 2013: Creating a Resource Mailbox
In this video we show how to create a Resource Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

2. Navigate to the Recipients >> Resources tab.

"Recipients" is our default selection from the left hand navigation. The "Resources" selection is found in the sub-tab list at the top of the page.  

3. Click the + "New" button and select either Room or Equipment mailbox.

Although fundamentally the same, Room and Equipment mailboxes can be useful in scheduling. Room mailboxes are used for things like scheduling a conference room, while the Equipment mailboxes can be used for items like a projector, or MiFi Card.

In this tutorial we create a Room mailbox.  

4. Specify room name and email.

This is done from the Room mailbox creation dialog. Each field will show a tip, detailing what the field is for and the type of information expected.  

5. Configure Organization Unit (OU) and optional fields.

When selecting your OU, the default will add the resource to the Users OU in the route of your domain. If you'd like to be more organized you may add it to an existing OU, by selecting "Browse".

Only fields with asterisks are required, but it is good practice to complete all fields.

6. Use "Booking Requests" to define how a room will accept new meeting invites.

You may accept or decline automatically (based on whether or not the Room is already booked). This is the default setting.

You can also use Delegates as users who can accept or deny a request for  a Room. If a Delegate is assigned they will receive all meeting requests for that room. To remove a Delegate, select the user and then the minus sign ("Remove").

7. Click Save.

The Room will now be created.

8. Review additional configurable options double click the resource mailbox object or select it and click Edit (pencil) button.

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Exchange 2013: Creating a Contact
In this video we show how to create a Contact in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Recipients >> Contact tab.

Then to create a Contact we need to navigate to the "Recipients" tab on the left hand side. Which we are on by default. Then we need to click on the "Contacts" tab along the top.

3. Click the + "New" button.

To create a new contact we need to click on the + "New" button. Then from the drop down select "Mail Contact".

4. Specify basic contact information, an external email address and an OU.

Specify the contacts basic information as well as their external email address. Also, specify an Organizational Unit by clicking on the "Browse" button. Then pick where in Active Directory the contact will be placed. Otherwise the account will be placed in the default Users OU in the root of the domain.

5. Click Save.

Click the "Save" button to create the contact.

6. To delete or disable the contact, select the contact and click trashcan icon and select delete. Click Yes to confirm.

To delete a contact, select the contact and click the drop down arrow on the trashcan icon. Select "Delete" to remove both the contact and its associated object from Active Directory.
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Exchange 2013: Creating a Shared Mailbox
In this video we show how to create a Shared Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Recipients >> Shared tab.

Then to create a Shared Mailbox we need to navigate to the "Recipients" tab on the left hand side. Which we are on by default. Then we need to click on the "Shared" tab along the top.

3. Click the + "New" button.

To create a new mailbox we need to click on the + "New" button.

4. Specify a display name, OU and email address.

Specify a display name. Also, specify an Organizational Unit by clicking on the "Browse" button. Then pick where in Active Directory the shared mailbox will be placed. Otherwise the account will be placed in the default Users OU in the root of the domain. Then specify the email address for the Shared Mailbox.

5. Specify the users who will have full access to shared mailbox.

In the Full Access box, use the plus "+" or minus "-" buttons to add or remove users from full access over the shared mailbox. Any user specified in this box will be able to access and manipulate the entire contents of this mailbox.

6. Specify the users who will have send as rights as the shared mailbox.

In the Send As box, use the plus "+" or minus "-" buttons to add or remove users from having send as rights over the shared mailbox. Any user specified in this box will be able to send email using the email address of the shared mailbox.

7. Click Save.

Click the "Save" button to create the shared mailbox.

8. To delete or disable the shared mailbox, select the group and click trashcan icon and select delete or disable.

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Exchange 2013: Creating a Distribution Group
In this video we show how to create a Distribution Group in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Recipients >> Groups tab.

Then to create a Distribution Group we need to navigate to the "Recipients" tab on the left hand side. Which we are on by default. Then we need to click on the "Groups" tab along the top.

3. Click the + "New" button.

To create a new mailbox we need to click on the + "New" button. From the drop down select "Distribution Group".

4. Specify a display name, alias and description.

Specify a display name, alias and description. Depending on your Email Address Policy settings, what you enter in the alias field could become the distribution groups email address. See our video on Email Address Policies. For the description field, I typically specify the purpose of the group.

5. Pick the OU location for the distribution group.

Be sure to click the "Browse" button on the "Organizational Unit" field to specify where in Active Directory the group will be placed. Otherwise the account will be placed in the Users OU in the root of the domain.

6. Specify the owner, whether the owner is also a member, and the members of the group.

Specify the owner of the group. The owner of the group can add and remove members from the group. The user designated as the owner can manage the group from Outlook Web App. If you don't want the owner of the group to be included in the groups emails, uncheck "Add group owners as members" check-box.  Then, in the box below, add members to the distribution group using the plus "+" button

7. Specify the join and leave options for the group.

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Exchange 2013: Creating User Mailboxes
In this video we show how to create a User Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center.

1. Log into Exchange Admin Center.

First we need to log into the Exchange Admin Center.

2. Navigate to the Recipients >> Mailbox tab.

Then to create a User Mailbox we need to navigate to the "Recipients" tab on the left hand side. Which we are on by default. Then we need to click on the "Mailbox" tab along the top.

3. Click the + "New" button.

To create a new mailbox we need to click on the + "New" button. From the drop down select "User Mailbox".

4. Determine whether this is for a new user or an existing user.

First specify an alias. Depending on your Email Address Policy settings, everything to the left of the @ symbol in your email address could be mapped from what you enter in the alias field. See our video on Email Address Policies. Then either pick whether this new user mailbox will be for an existing user, by clicking browse, or, select the "New User" checkbox.

5. If for a new user, complete all account information.

If for a new user, complete all account information fields. Also, be sure to click the "Browse" button on the "Organizational Unit" field to specify where in Active Directory the account will be placed. Otherwise the account will be placed in the Users OU in the root of the domain.

6. Click Save.

Click the "Save" button. Your new User Mailbox and account has been created. You can now log into this account with Outlook Web App, or, connect with the full Outlook client.

7. To delete a user, select the user and click the drop down arrow on the trashcan icon.

To delete a user, select the user and click the drop down arrow on the trashcan icon.

8. Select Disable to remove the Exchange mailbox, or, Delete to remove both the mailbox and the user account.

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Exchange

197K

Solutions

71K

Contributors

Exchange is the server side of a collaborative application product that is part of the Microsoft Server infrastructure. Exchange's major features include email, calendaring, contacts and tasks, support for mobile and web-based access to information, and support for data storage.