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Exclaimer

332

Solutions

702

Contributors

Founded in 2001, Exclaimer is the recognized global market leader in on-premises and cloud-based email signature software and solutions for Office 365, Microsoft Exchange and Outlook. It has over 50 million users worldwide with some companies holding licenses for over 100,000 users. Its diverse customer base includes renowned international organizations such as Sony, Mattel, 10 Downing Street, NBC, the Government of Canada, the BBC and many more organizations of all sectors and sizes.

Exclaimer solutions are regularly recommended by Microsoft MVPs (Most Valuable Professionals) and have a strong reputation within the Microsoft community. The company has been the recipient of multiple awards within the IT sphere and has successfully achieved the ISO 27001:2013 Certification for its cloud-based Office 365 signature management service.

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We have a user where once in a while he will be sending an email and it randomly sends out blank.

It shows up in his sent items as blank as well. It's as if something is removing his content after he sends it but when I look in both reflexion and O365 message trace it doesn't get flagged as outbound spam.


Our Stack is:

1. O365 with Exchange online no hybrid
2. Exclaimer Signatures
3. Reflexion Spam filtering
0
Portable, direct connect server access
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The ATEN CV211 connects a laptop directly to any server allowing you instant access to perform data maintenance and local operations, for quick troubleshooting, updating, service and repair.

Hey

How do I create a auto reply on shared mailbox? (always - not only one time per sender)

Exchange 2013

Thanks in advance

Mike
0
Dear Experts,

I have a single exchange server 2016 standard server in a 2012R2 domain with about 20 mailboxes.  I have been tasked with installing a Sophos Mail encryption product (SPX) so that selected messages can be encrypted.  The SPX is a virtual appliance and it has been setup and configured.  

So in order to have the encryption work, outgoing messages must be routed through the SPX.  The appliance will pickup on the keywords and apply the encryption as necessary.  Some senders were getting NDRs but I believe this was due the SPX not having an FQDN configured (separate issue - I'll get that sorted I'm sure).

Now I have been asked to deploy Exclaimer to add disclaimer notes to the end of messages. So I'm wondering how I can route mail properly.  I'm guessing:

mail client  >  exchange connectors  >  SPX

I'd thought of:
mail client  >  exchange connectors  >  SPX  >  another exchange connector

but that looks a bit silly.

Thanks
0
Hi Experts,

I have created an HTML signature and worked hard on the format. Active directory attributes should be pulled in order to generate the signature details. when I run the code, I get the format I want but nothing is pulled from AD.

This code did run ok when I used as a disclaimer rule on office 365.

I have attached the code, can someone guide me on how to make the HTML code pull the attribute from AD.

I did connect to AD via powershell and tried to run the code but no luck.

<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">

<html xmlns="http://www.w3.org/1999/xhtml">

<head>

<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />

<title>Email Signature</title>

</head>

 

<body>

<div style="font-size:9pt;  font-family: 'Helvetica',sans-serif;">

<br> </br>

<p><strong><img src="https://www.mycompany.com/wp-content/uploads/2016/12/eb-logo-email-sig-01.png " width="174" height="37" alt="" /></strong></p><br>

<strong>%%Displayname%%</strong> / %%title%% <br>  

<a href="mailto:%%email%% "><font color="#D01f29">%%email%%</font></a><br />

<br>

<strong>%%Company%%</strong> <br>  

%%Phonenumber%% <br>  

%%Street%% <br>  

%%City%%, %%State%%,%%Zipcode%%, %%Country%% <br>  

<a href="https://www.mycompany.com/" target="_blank"><font color="#D01f29">www.company.com</font></a> <br />

<br>

<a href="https://twitter.com/company" target="_blank"><img 

Open in new window

0
Hi,

Ive been able to add a disclaimer to our Office 365 mailboxes but cannot stop it being added to replies etc so each time a message is sent, the disclaimer is be added every time. For example, if we send a message to an external company and the respond, there are two disclaimers and if they keep responding to the same email then the disclaimer gets adding each time.

Ive tried adding an exception whereby it checks it the txt from the disclaimer is already present on the email but this is not working.

Any ideas?
SycamoreIT
0
Is it possible to push outlook signature through Exchange?
1
Hi

I have two exchange 2013 servers in DAG, Im in process of migrating my users to offce 365, I need to implement a signature for all my users ( On promise and Cloud users ),  i need the signatures to be applied on all the users whenever they send locally or external .
please advise
0
There is a MS Exchange organization, with 5 Exch 2010 servers holding different roles. 3 of them on hub transport and mailbox, and 2 of them are CAS. There are 2 mailbox databases, both on DAG. The problem is, we found that few of the mailboxes (altogether 250+) are exceed 20 GB. These mailboxes are still active, although the mailbox owner already left the company. However, other users still have to access, especially to grab and share those latest incoming mails, we have to leave them live.

Now, both exch mailbox databases are in 500+ GB, we are thinking of doing some kinds of house keeping, at least to avoid/slow down the growth of the mb DB. We are thinking for those exceed 20 GB, we just want to keep those mails that dated this year, and take away mails that were last year of before. Are we suppose have to archive them? But, can I only archive those mails that based on date? or export them to PST?

Another condition is, suppose only this year's mails are kept on the mailbox, others are archived or kept some where away from server. But, if users want to see mails that are belong to last year one day, what am I suppose to do to fulfill their need?
0
Hi everyone

I am having an issue with Outlook 2013 whilst amending an email account signature. Essentially, whenever I add an image to the signature file that I am creating or updating, Outlook resizes the image if it is over 600 pixels wide. This of course results in a distorted image when sending an email. When using right-click to display the size and position of the image when it is part of the a new email, it shows a scale percentage of less than 100% (presumably due to the resizing of the image when creating the signature).

I have read other posts and replies that refer to using 96 dpi (which I am), and Windows text display sizes greater than 100% (they are not), but I cannot add any image greater than 600 pixels without it being re-sized.

My second issue is that having created a new signature image, I need to update signatures for multiple users, but replacing/updating  the image file in the 'appdata/roaming..../signatures' folder (even with a <600 pixel width) does not appear to update the image attributes held by the email theme/signature files, and the new image retains the old dimensions, and is distorted.

Is it possible to edit the signature without logging in as each user to use the 'Signature GUI' within the Outlook options/mail settings?
1
I'm looking for a way to standardize our user's signatures through Exchange so that they're all uniform. I've looked around a little but haven't found a lot of step by step guides. It appears the easiest, or cleanest, way to do it is to utilize the fields in AD. We don't currently fill out all of the fields on the General tab of the user's profile. That's something that we could go back through and fill out if that is an easy way to do it. Anyone have any tips or guides to get this setup? We are on Exchange 2010.

Thanks!
0
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Survive A High-Traffic Event with Percona

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Dear All,

My company want to introduce a new company logo on the email signature of all the employees,is it possible to do from GPO for all users at once.
0
Hi All

  I have two Exchange 2013 in DAG, i configured Hybrid setup with office 365, im in process of moving my users to office 365, I need to implement email signature for all the users both on promise and office 365 users, I need to software to be installed on my exchange 2013 and not to use cloud signatures, please advise
0
We are planning to implement email signature for the exchange server 2013.

can someone advise me a good 3rd party email signature software can be integrated to exchange 2013?
0
We are in the process of migrating from Exchange server to the Office 365 environment and would like to set up the custom / personalized email signature for each user as well as append a separate disclaimer to every email that leaves the company.

We used to use the DisclaimIT service that would do this through the custom hub transport rules, but now unfortunately we have to find a different solution.

Within the online Exchange rules, I've managed to append the global disclaimer to all messages sent outside the company with the following rule:

If the message...
Is sent to 'Outside the organization'
Do the following...
Append the message with the disclaimer: ...
If the disclaimer can't be applied, attach the message to a new disclaimer message.
Except if...
Includes these patterns in the message subject or body: ...
Rule mode
Enforce
Additional properties
Sender address matches: Header


Now how do I go about getting each users' message to get a personalized HTML footer with his photo and contact details appended?

Thanks!
0
Hello,

I am trying to create an Outlook signature file and need some assistance.  

Basically, I copy someone's signature to word, and modify it.  Save it as htm extension.  

Open Signature and Stationery in Outlook, insert the htm file and I am having trouble converting it.

The signature has the company web link being embedded in it.  

Someone please advise the proper way to do it.

Thanks in advance.
0
I have a script here that I found online.  It doesn't have all of the fields I need it to capture for our outlook signatures.  Can someone add these in for me?

displayName
title
company
streetAddress
l (this is an L)
st
postalCode
mail
homePhone
telephoneNumber
facsimileTelephoneNumber
wWWHomePage

<#
    .SYNOPSIS
    Script to set Outlook 2010/2013 e-mail signature using Active Directory information
    .DESCRIPTION
    This script will set the Outlook 2010/2013 e-mail signature on the local client using Active Directory information. 
    The template is created with a Word document, where images can be inserted and AD values can be provided.

    Author: Daniel Classon
    Version 2.0

    .DISCLAIMER
    All scripts and other powershell references are offered AS IS with no warranty.
    These script and functions are tested in my environment and it is recommended that you test these scripts in a test environment before using in your production environment.
    #>


#Custom variables
$SignatureName = 'ale' #insert the company name (no spaces) - could be signature name if more than one sig needed
$SigSource = "" #Path to the *.docx file, i.e "c:\temp\template.docx"
$SignatureVersion = "1.0" #Change this if you have updated the signature. If you do not change it, the script will quit after checking for the version already on the machine
$ForceSignature = '0' #Set to 1 if you don't want the users to be able to change signature in Outlook
 
#Environment 

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0
Looking for an email marketing service like MailChimp (design emails easily) that can be installed on our servers and used for internal marketing. The problem we have with MailChimp is our Microsoft Exchange distribution lists can not be received from an external mail server, as well many of our distribution lists require authentication/credentials to send to.

Does any solution exist for this?
1
Hi All

Need some help please. I need to add a custom image to all emails from my org. This needs to be enforced. Can anyone assist me?

I need to do the same thing for my O365 users.
0
Hi all,

I think this is just a glitch but thought I'd pose the question in case anyone has had this issue before and any resolve they've had for it.
We've got a client on Exchange 2013 on premise and one user has sent 3 emails that have her signature manually added into Outlook and the bit at the bottom that normally shows her email address has showed a colleagues instead but it's show as "mail to:user@domain.com" i.e it looks like when you view an email address in Outlook etc.
If this happened only once then I'd say that was the case (i.e they'd copied/pasted it by mistake) but this has happened 3 times now but her email signature now shows ok.
Anyone come across this before or shall we put it down to a "glitch"
Thanks
0
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A customer has two offices - one in the UK, one in Australia. They share a common TLD for their email. All inbound email passes through the cloud based FuseMail filtering service, and FuseMail forward emails to either the UK or Australian Exchange servers based on group membership.

When users in Australia send an email to a specific user in the UK, the UK users gets any embedded images or attachments as a winmail.dat attachment. If other UK users are CC'd into the same email, then those recipients see the images in the email and have the correct attachments, but this one user still has just a winmail.dat attachment. And it is ONLY when receiving emails from the Australian users.

On the UK Exchange server, the customer is also using Exclaimer for adding signatures and disclaimers to emails.

I cannot figure out WHAT is causing this one recipient to keep getting the attachments as winmail.dat.

Just to add to this, it doesn't matter if this one user uses Outlook (in cached mode), OWA, his tablet or iPhone - in all cases, when he gets emails from the Australian users, he always ends up with winmail.dat attachments (even when other recipients do not).
0
Hi,

I have a user that needs a email auto reply setup for all external senders. All internal (domain users) should not receive the auto reply.  I have tried a Outlook rule, but it is client based and only works if Outlook is open on her pc.

Is there a way to set this up on Exchange or Outlook?

I have Exchange 2010 STD and Outlook 2010

Thanks
0
This is happening in random email addresses, but Exchange or something is adding 2 signature blocks to the initial out going mail. I've checked the Transport Rule and nothing has change, that I see. Our internal users use Outlook and Exchange webmail.
0
I have a mailbox which i would like to put an auto reply "Thanks we got your email" type message on.

I cannot do it using out of office as it only responds once per sender and i cannot find a way to do it with transport rules.

Is there a way to do this without using 3rd party software?

thanks
0
i want to implement outlook signature to all AD user VIA AD GPO as follow in selective color


Regards,
Gaurav Pandey
Designation | Company name here
 
Boardline: +91 XXXXXXXXX | Fax: +91 XXXXXXXXXX
Direct: +91 XXXXXXXXXX | Mobile: +91 XXXXXXXXXX
Website: www.xxxxx.com | www.xxxxx.com


Please guide me step by step to full fill above requirement.

Regards
Gaurav
0
We have a need to have a couple of users to 'share' a second Exchange email account.  They will each retain their primary personal account but need to read and send email from this second account and see what each of them have said in replies.

I have added the two users with full access and send as rights to the shared account through the Exchange console.  The account automatically adds to their Outlook profile and they can read, more and send email.  However, if they reply, the reply to a message it appropriately comes from the shared account.  However the reply is placed in their personal Sent folder, not the shared email account's sent folder.  I also try to create a unique Signature for the shared account but the only choice for signatures for the individual users are their personal accounts.  The shared account does not show  in the Account Name pull down in the Signature creation window.

I then removed the users from Full Access and Send As through the Exchange console.  I added the rights back in using command lines and disabling the automapping in Exchange 2010.  I then added the shared account into their Exchange profile using the Advanced -> Open Additional Mailbox.  I had the same issues.

I understand that there may be issues if I try to add the shared account as a second Exchange account through Outlook Profile, but I do not seem to have another option.

Is there another way to let these users have the desired functionality:
 
- Read incoming email to the …
0

Exclaimer

332

Solutions

702

Contributors

Founded in 2001, Exclaimer is the recognized global market leader in on-premises and cloud-based email signature software and solutions for Office 365, Microsoft Exchange and Outlook. It has over 50 million users worldwide with some companies holding licenses for over 100,000 users. Its diverse customer base includes renowned international organizations such as Sony, Mattel, 10 Downing Street, NBC, the Government of Canada, the BBC and many more organizations of all sectors and sizes.

Exclaimer solutions are regularly recommended by Microsoft MVPs (Most Valuable Professionals) and have a strong reputation within the Microsoft community. The company has been the recipient of multiple awards within the IT sphere and has successfully achieved the ISO 27001:2013 Certification for its cloud-based Office 365 signature management service.

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