Gmail Help

HI

I run a small legal office in the UK.
I mean very small with me and five people.
So small I am my own tech advisor.
Yes, I know.
We run Server Essentials 2011 which does not have Microsoft Exchange.

I run email through a free G Suite office which supports up to 10 users. I had this before they started charging for it.

Basically I pull Gmail as pop3 through a pop 3 Outlook account, which I have tweaked so I get a copy of all emails staff send and receive.
This works well.

Except I now have two case workers doing a kind of job share/ hot desking working on 2 different pcs at different times.
Because of their hours they are not able to work on the same pc.
So, what I need is for them to be able to see each other emails on each pc and for those email to be synched.
So they can pass emails easily to each other and easily see what emails the other person has in their box.
Can this be done with the present setup. I have an idea this might need converting to IMAP.

If this is likely to be problematic eg with synching or with missing emails, would Office 365 be a better bet for collaborative email.#
Basically I want to be able for them to have access to each others accounts.
Does Exchange do this?

Any help or direction very appreciated.

3 Comments

Hi all

Working at school

I have request for primary school students to have access to emails but only be able to send internal and reciveve internal only. So block external emails alltogether

Heres what i have done,

Created a Universal distribution group in AD - Added the releveant groups to it i.e. primary school students

In office 365 created a new rule

- The recipent is located - Outside the organisation and the sender is member off (the distribution group i created in AD)

Do the following - delete the message without notifying anyone

After the above, i have been testing by sending email to a test student via my gmail account and test student can send emails and receive externally.

So seems like this is not working, any ideas?

one thing i noticed was in members of that distribution list, i am unable to locate the AD security groups, could this be the reason? my security groups seems are not automativally synced. I had to go in Attribute of the distribution list to make it sync to Office 365 not sure if its same for this

8 Comments

Hi, I'm migrating about 50 users from G Suite to Office 365 Business email. Moving accounts and inboxes also as a one batch go.
Users are already set up in Office, with their default @company.onmicrosoft.com email. Gmail currently uses their own domain as @company.co.uk.
Haven't registered the company.co.uk domain with Office 365 Business yet.
I'm wondering if, as soon as I register the domain and start migrating the users, will they lose access to their @company.co.uk gmail, as Outlook will take over the domain or will they have access on both Gmail and Outlook? I'm only worried, since it's an own domain email.

Summed up: john@company.co.uk is using gmail. I want that email to be in outlook, but afraid, that as Office acquires the company.co.uk domain, and able to use it's email addresses Gmail will lose access. Hope that makes sense.

Thank you.

8 Comments

Question by

IT Guy

6d ago

Best mass emailing solutions

An organization I consult for needs to send out around 5,000 emails to email addresses that are stored both within Outlook 2016 and Gmail contacts.

What are the best mass emailing solutions available for doing this?

8 Comments

I need to send the same email with a Microsoft Word 2016 attachment to around 4,800 different email addresses.

These are all email addresses that have either emailed me or that I have emailed in the past.

I will be emailing around 100 of these email addresses each time until I have emailed all 4,800 email addresses using my free email account which is set up in Outlook 2016.

Does Gmail have a limit as to how many emails addresses can be emailed over a certain time limit (such as a day) before they will halt the emails (suspecting that spam is being sent)?

7 Comments

- Autoconfirm emails (purchase receipts, donation receipts) from our Luminate and Wordpress sites not going through to Gmail accounts.
- Marketing emails from our Luminate account not going through to Gmail accounts.

Any ideas how to fix this? It started 9/6

2 Comments

LVL 1

Question by

alonig1

2018-09-08

Gmail Import account Error

When I try to add a gmail account to my other google apps legacy account I get this error

There was a problem connecting to imap.gmail.com

Server returned error: "Missing +OK response upon connecting to the server: * OK Gimap ready for requests from 2607:f8b0:4003:c06::204 t25-v6mb335741663ooc"

6 Comments

Question by

LesmanyNunez

2018-09-07Solved

Can i scan to multiple email accounts

I need to setup a scan to email that would allow me to scan to multiple email, all different gmail, yahoo and outlook some personal own exchange email addresses. is this possible?

8 Comments

Question by

Will Schmidt

2018-09-06

Can't open up gmail account

I have a customer that is trying to excess her gmail account but after putting in her email and password it starts to load and then closes back out an brings up the error "can't sync gmail account" Connection failed (Error -111)
How do I resolve this issue?
this is on a desktop computer running windows 10

Gmail

3 Comments

Question by

100questions

2018-09-05

Gmail email script with attachment

I would like to know a simple script, either using .bat, vbs or powershell, to send an email to several email recipients, with 1 specific attachment.
Using a gmail email account.
I would like to be prompted for what to input for the Subject, the Body of the email, and I would like to be prompted the name of the file to attach.
A pop up where I can type the Subject, the Body, and the name of the file would be good.
For simplicity's sake the attachment will reside at: C:\Attachment..

**Very importantly I would like to add BCC recipients, multiple**
I have a script that works however I cannot seem to add BCC recipients.

Thanks in advance for your assistance.

5 Comments

Hello ! I was downloading my Gmail data via using Google takeout service and then I got Google Takeout archive incomplete error. Can anybody tell how to solve this issue ?

Google
Gmail

3 Comments

LVL 1

Question by

alonig1

2018-08-30

GMAIL --> Google Suite (free)

I have two mailbox account one on gmail and one on legacy google suite (free).

I have forwarding from the Google suite to GMAIL, and I use the gmail as my main. when I email with my domain from the google suite it shows up on behalf.

So I want to copy everything I have on the gmail account (calendar , contacts ,google drive, sent etc...) to the google suite (free) account.

What is the best way to do so?

- Migration tool doesn't exist on the google suite free edition

Google
Gmail

1 Comment

For a project I am doing, I have to work with a primary gmail address and an alias. It wasn't my choice for it to be an alias, rather than a separate gmail account, and unfortunately I can't change this.

I am having trouble keeping things nicely compartmentalized. What I wanted to do:

Sign into primary in Firefox, and set this primary address to be the default.

Sign into alias in Chrome, and set this alias address to be the default.

It's not working. When I change the settings in one browser, that affects the settings in the other browser.

How can I set things up to avoid confusion and possible errors in my outbound email messages?

11 Comments

We have two locations that are able to send reports via email through a Report Generator program and smtp and two that can not. Settings are identical. Getting an error message that that times out saying Connection Closed Gracefully. Seems common answers point to an issue with the port designation. Using our old ATT email addresses (ex-Kurt@sbcglobal.net) and going through the smtp.att.yahoo.com mail server on port 465, TLS enable. Tried port 587 with TLS and 25 port without TLS, no luck. When using port 25, no error message is received, but the email never gets delivered either.
Gmail addresses are also available for each location as well if you think we'd have better luck with their mail server, although I could not get them to work at all. May be worth mentioning the systems which are working are Win10, those not working are Win7.
Thanks for thinking about it!

4 Comments

I'm trying to set up a gmail account on my iPad. I was advised to set this up using Exchange and I've done so. However Exchange will not accept my gmail account password. I have tried entering it both at the prompt and also going back into the account settings but still it is not accepted. What am I doing wrong?

10 Comments

LVL 30

Question by

Randy Downs

2018-08-24Solved

Outlook refuses to login with Google mail servers

Need to add gmail to Outlook 2013 or Outlook 365 (2016)

Using the recommended settings for gmail & IMAP/POP is enabled in gmail. Neither incoming or outgoing servers login successfully. Google Account is verified & working with standard browser gmail (e.g., Chrome, Edge).

On one machine, I did get an alert in my gmail about using a less secure app & enabled but gmail still refused to connect.

The 2013 machine had 2 factor security turned on & it suggested an app specific password which is not available via the free gmail account. Perhaps that is available with business gmail. Since then we turned off 2 factor security but Outlook refuses to login with Google mail servers

Any possible way to access gmail from Outlook? Does Gsuite - Business Gmail help?

Incoming Mail (IMAP) Server - Requires SSL. imap.gmail.com. Port: 993. Requires SSL:Yes.
Incoming Mail (POP3) Server - requires SSL: pop.gmail.com. Use SSL: Yes. Port: 995.
Outgoing Mail (SMTP) Server - Requires TLS or SSL. smtp.gmail.com. Port: 465 or 587.

14 Comments

Hey Guys,

We use Exchange 2016. All Gmails addresses get delayed for some reason. Below you will find message header info. Thanks.

Diagnostic information for administrators:
Generating server: Mailserver.domain.local
Total retry attempts: 17
GFTLPresident@gmail.com
Server returned '400 4.4.7 Message delayed'
rdbrownser@gmail.com
Server returned '400 4.4.7 Message delayed'
Original message headers:
Received: from Mailserver.domain.local (192.168.20.23) by Mailserver.domain.local
(192.168.20.23) with Microsoft SMTP Server (version=TLS1_2,
cipher=TLS_ECDHE_RSA_WITH_AES_256_GCM_SHA384) id 15.1.1466.3; Tue, 21 Aug
2018 11:00:56 -0400
Received: from Mailserver.domain.local ([::1]) by Mailserver.domain.local ([::1])
with mapi id 15.01.1466.009; Tue, 21 Aug 2018 11:00:56 -0400
From: NJ <nj@domain.org
To: "biancahawkins@me.com" <biancahawkins@me.com>
CC: "GFTLPresident@gmail.com" <GFTLPresident@gmail.com>, Kornisha Brown
<rdbrownser@gmail.com>, "detra.hunt1@yahoo.com" <detra.hunt1@yahoo.com>
Subject: Bianca Hawkins Transfer Approval
Thread-Topic: Bianca Hawkins Transfer Approval
Thread-Index: AdQ5X6bcHbJ0jNi7RjWcaFEZUNs3rw==
Importance: high
X-Priority: 1
Date: Tue, 21 Aug 2018 15:00:56 +0000
Message-ID: <f496505b8033405ab5193ab92c63ba9b@domain.org>
Accept-Language: en-US
Content-Language: en-US
X-MS-Has-Attach: yes
X-MS-TNEF-Correlator:
x-originating-ip: [192.168.20.118]
Content-Type: multipart/mixed;
…

3 Comments

we are going to migrate gmail email to office 365.
I'm creating the CSV file for the migration.

The question I have is for authentication do we have to put the username and password of the actual account we are migrating, or can we put the Gmail admin account for authentication for each email we are migrating?

4 Comments

For Gmail, is there a way to get Emails organized by Sender, kind of like Conversation View does by Subject? So that we can see all email correspondence from any 1 person?

1 Comment

CompTIA Security+

LVL 12

Learn the essential functions of CompTIA Security+, which establishes the core knowledge required of any cybersecurity role and leads professionals into intermediate-level cybersecurity jobs.

LVL 43

Article by

Mahesh

2018-08-18

Azure SMTP Restrictions & Resolution with SMTP Relay Services

This post explains how Microsoft has strengthened Azure platform security against unauthenticated SMTP traffic to maintain Azure IP stack reputation and how 3rd party SMTP API can be used to overcome these restrictions.

2 Comments

LVL 43

Author Comment

by:Mahesh2018-08-19

Comment Utility

Thanks man for all your help.

Your response time is very fast.

Much appreciated

Mahesh.

LVL 20

Expert Comment

by:Andrew Leniart2018-08-19

Comment Utility

You're very welcome Mahesh and thanks again for writing a great informative article. Endorsed!

Regards, Andrew

Add Comment

LVL 1

Question by

Rajat Sehgal

2018-08-16

Outlook Configuration

Hi Experts,

I need to manage my single outlook 2013 account from 3 - 4 devices (office Desktop/ Home Desktop/
laptop and mobile).

What settings could i configure for following process:-

once any mail comes to me it should be received to all 3-4 devices outlook 2013 inbox

if i send mail from any device it will show to all 3 - 4 devices sentitems.

11 Comments

LVL 1

Question by

rgb192

2018-08-15

organize gmail contacts on android 7

using android 7 phone, I want to organize/delete contacts

My phone combines 4 gmail accounts
contacts have phone numbers
some contacts only email addresses
some contacts have neither phone or email

I want to search my phone numbers saved with google/gmail

I only want to see one gmail account (when I am searching)

7 Comments

Question by

COCO3515

2018-08-07Solved

how to setup dkim, spf and dmarc

Just recently, Gmail has been rejecting our company's emails based on reason of failed authentication.
We've never had a problem sending emails to gmail since 2004, but now, Gmail is saying that our emails are not following the
dkim, spf and dmarc guidelines. I'm not sure how to generate a dkim key and how to set it up on Netsol's DNS servers for
our domain (if I understand it correctly, after googling it). Any guidance is appreciated. Thank you!

DNS
Gmail

5 Comments

If an Outlook 365 email account was configured as an additional Gmail account. When wiping the phone does this wipe the data off the Gmail account as well if it was setup as an exchange email on the phone?

4 Comments

Question by

Gas

2018-08-01SolvedPrivate

How to insert photo to the signature from google drive

I am trying to configure a new gmail account ( g suite ). I uploaded photo to the google drive and i was tried to insert the photo to the signature , but when i push the button to insert the photo i wasn't able to find the google drive.
Is needed administrator privilege for this action? (i don't have administrator rights for this gmail) or i did something wrong?
What is the step by step procedure to do this action?(Insert photo from google drive to the signature)

Google
Gmail

1 Comment

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